## **Phoenix Dance & Gymnastics Trustees’ Annual Report for the period** **From 6[th] April 2023 Period start date To 5[th] April 2024 Period end date** ## **Charity name: Phoenix Dance & Gymnastics** **Charity registration number: 1186800** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**To advance the physical education and**
**development of children attending schools**
**and resident in the Rhondda Cynon Taff are of**
**Wales by the provision of facilities and**
**instruction in gymnastics.**| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|**The significant activities of the Club are:**
**provision of classes and training sessions for**
**members to undertake gymnastics activities;**
**coaching and training of gymnasts;**
**participation in competitions and events;**
**promotion of well-being through gymnastics**
**in the local community. The Club also**
**provides a range of activities that deliver**
**benefit to a wider section of the public in the**
**community.**| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees have due regard to the guidance**
**relating to public benefit published by the**
**Charity Commission. The Club’s activities are**
**primarily intended for the benefit of the people**
**in Rhondda Cynon Taff and the surrounding**
**areas. Our Club is open to all, regardless of**
**age, race, gender, or sexual orientation.**
**Gymnastics requires specialist facilities,**
**equipment and a high ratio of qualified**
**coaches to gymnasts to enable it to take place**
**safely and this means that it will always be**
**necessary to charge for the use of the**
**facilities and for coaching received.**
**British Gymnastics has a bursary programme**
**in place to cater for situations where access**
**to the Club would otherwise not be possible**
**for a gymnast whose family are suffering**
**significant financial hardship.**
**To enable us to give back to the community**
**the club fundraised to provide a much needed**
**public access defibrillator.**
**We believe the club has been able to maintain**
**its core objectives in regards to the physical**
**education of local children.**| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP reference|| |Policy on grant making|Para 1.38|| |Policy on social investment
including program related
investment|Para 1.38|| |Contribution made by
volunteers|Para 1.38|**Approximately 18 volunteers regularly**
**help at the gym and with events**
**organising in** **the background.**
**The volunteers enable the coaches to**
**concentrate on the gymnasts and their**
**development, this works extremely well**
**and more volunteers are coming**
**forward offering to help with the running**
**of the club and financially with**
**fundraising objectives.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**The fundraising completed this year has**
**enabled the club to complete the**
**following –**
**Allowed a team of 19 gymnasts to**
**attend an international competition**
**which was an incredible opportunity for**
**them.**
**New equipment for a the gym in the**
**form an Acro tramp, a soft play circuit**
**and, general gymnastics themed items**
**along with elite training products, this**
**has benefitted all members including**
**our ALN sessions**
**Increasing participation to other areas**
**of the community Mother a baby /**
**toddler sessions were started with a**
**pleasing uptake**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set|
Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|**Fundraising has achieved all objectives**
**for the period.**| |Investment performance
against objectives|Para 1.41|**We have exceeded our expectations for**
**grant applications specifically with the**
**energy savings grant.**| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|**The club has again enjoyed a positive**
**year despite the continued increase in**
**running costs. The opening of the Café**
**to the front of the gym has continued to**
**increase the input into the clubs**
**accounts.**| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The trustees have focused on ensuring**
**that the charity has sufficient funds**
**available for the continued operation of**
**the Club, for necessary refurbishment/**
**purpose outfitting of facilities and**
**equipment, and as contingency for**
**unseen events or risks.**
**The Club is developing a forward plan of**
**significant replacement and renewal**
**expenditure and aims on an annual**
**basis to maintain a level of reserves to**
**fulfil this plan.**
**As at the date of this report no reserves**
**are being held.**| |Amount of reserves held|Para 1.22|| |Reasons for holding zero
reserves|Para 1.22|**Currently the trustees are agreed that**
**the club is running as a going concern**
**and as income is a steady stream**
**monthly it is not beneficial to hold**
**reserves at this time, this will be**
**reviewed annually.**| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**There are no concerns at present.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
**Class fees and the sale of club**
**merchandise are regular identifiable**
**incoming streams.**
**Biggest fundraising opportunities arise**
**at holidays ie, Easter, Halloween,**
**Christmas etc and holiday training**
**camps.**
**The café is a steady stream of income**
**with all proceeds of the café being used**
**for the main purpose of the charity.**| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| Other ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**The charity is controlled by its**
**governing document, the Club**
**Constitution,**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charitable Incorporated Organisation**
**(CIO) formed on 6th December 2019**
**The Club operates in accordance with**
**the policies and codes of conduct of the**
**Charity Commission as well as their**
**National Governing Body, Welsh &**
**British Gymnastics.**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Annually we will review the trustees**
**currently on board and will appoint and**
**have an election for any person who**
**would like to put themselves forward.**
**every trustee must be**
**appointed for a term of four years by a**
**resolution passed at a properly**
**convened meeting of the charity**
**trustees.**
**In selecting individuals for appointment**
**as charity trustees, the charity trustees**
**must have regard to the skills,**
**knowledge and experience needed for**
**the effective administration of the CIO.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction
and training of trustees|
Para 1.51|
**The charity trustees will make available**
**to each new charity trustee, on or before**
**his or her first appointment:**
**(a) a copy of the current version of the**
**constitution; and**
**(b) a copy of the CIO’s latest Trustees’**
**Annual Report and**
**statement of accounts.**
**(c) the trustees will also be guided to the**
**Charity commissions website to**
**familiarise themselves with the rules**
**and regulations in relation to the**
**commitment they have taken on.**| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**4 trustees in rolls as below.**
**Chair (Volunteer Trustee & Club**
**Secretary)**
**Trustee x 2 (volunteers)**
**Head Coach ( Paid Trustee )**
**The Charity is registered with Welsh /**
**British Gymnastics Governing Body.**| |Relationship with any
related parties|Para 1.51|**Claire James and Laura James are**
**mother and daughter.**| Other ## **Reference and Administrative details** |Charity name|Phoenix Dance & Gymnastics| |---|---| |Other name the charity uses|| |Registered charity number|1186800| |Charity’s principal address|Unit 6 Canal Road, Cwmbach, Aberdare CF44 0AG| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---|---| ||Claire James|Chair / Club
Secretary|Appointed 06/12/2019|| ||:LauramMorgan|Head Coach|Appointed 06/12/2019|| ||Claire Rolls|Fundarising|Appointed 06/12/2019|| ||Rachel Harries|Fundraising|Appointed 06/12/2019|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| ## – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** **Type of Name Address adviser** **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Claire James **Position (eg Secretary,** Chair **Chair, etc)** **Date** 24/03/2024 |**Phoenix Dance & Gymnastics**||**1186800**|| |---|---|---|---| |**Receipts andpayments accounts**|||**CC16a**| |4/6/2023
**For the period**
**from**|**To**|4/5/2024|| ## **Section A Receipts and payments** |**Section A Receipts and payments**||||| |---|---|---|---|---| |**A1 Receipts**
Donations
**165**
Fundraisingincome
**7,041**
Café Income
**86,296**
Trainingincome
**70,189**
Competition income
**7,216**
Sale of kit and Merchandise
**2,338**
Other income
**650**
Interest income
**43**
Other Grants
**-**
**173,938**
**-**
**-**
**_Sub total_ -**
**_Total receipts_ 173,938**
**A3 Payments**
Dance andgynastics supplies
**15,077**
Advertising
**549**
Buildingmaintenance
**9,890**
Café Costs
**37,910**
Fundraisingcosts
**4,096**
Rent and rates
**8,985**
Heat and light
**8,678**
Office,Telephone and IT costs
**1,146**
Insurance
**1,355**
Cleaning
**31**
Bank charges & other costs
**3,014**
Staff Costs
**83,137**
Subscriptions
**919**
Professional fes
**1,200**
Training
**327**
Travel and subsitence
**1,387**
**_Sub total_ 177,701**
Fittings -gym floor
**-**
Computer equipment
**-**
**_Sub total_ -**
**_Total payments_ 177,701**
**_Net of receipts/(payments)_ - 3,763**
**A5 Transfers between funds**
**-**
**A6 Cash funds last year end**
**8,439**
**_Cash funds this year end_ 4,676**
**Unrestricted**
**funds**
**to the nearest £**
**_Sub total_**_(Gross income for AR)_
**A2 Asset and investment sales,**
**(see table).**
**A4 Asset and investment**
**purchases, (see table)**|**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**43,027**
**43,027**
**-**
**-**
**-**
**43,027**
**18,027**
**-**
**25,000**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**43,027**
**-**
**-**
**-**
**43,027**
**-**
**-**
**-**
**-**
**Restricted**
**funds**|**to the nearest £**
**Endowment**
**funds**|**Total funds**
**to the nearest £**|**Last year**
**to the nearest £**| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**165**
**7,041**
**86,296**
**70,189**
**7,216**
**2,338**
**650**
**43**
**43,027**
**216,965**|**205**| |||||**4,769**| |||||**64,350**| |||||**55,763**| |||||**10,941**| |||||**3,341**| |||||**978**| |||||**-**| |||||**-**| |||||**140,347**| |||||| |||**-**
**-**
**-**|**-**
**-**
**-**|| |||||**-**| |||||**-**| |||||| |||**-**|**216,965**|**140,347**| |||||| |||**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**33,104**
**549**
**34,890**
**37,910**
**4,096**
**8,985**
**8,678**
**1,146**
**1,355**
**31**
**3,014**
**83,137**
**919**
**1,200**
**327**
**1,387**
**220,728**|**13,704**| |||||**-**| |||||**2,470**| |||||**19,449**| |||||**4,011**| |||||**12,996**| |||||**5,954**| |||||**688**| |||||**616**| |||||**382**| |||||**4,619**| |||||**67,838**| |||||**806**| |||||**200**| |||||**498**| |||||**1,852**| |||||**136,083**| |||||| |||**-**
**-**
**-**|**-**
**-**
**-**|**-**| |||||**-**| |||||**-**| |||||| |||**-**|**220,728**|**136,083**| |||||| |||**-**
**-**
**-**
**-**|**- 3,763**
**-**
**8,439**
**4,676**|**4,264**| |||||| |||||**4,175**| |||||**8,439**| ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B5 Liabilities**
**B4 Assets retained for the**
**charity’s own use**
Signed by one or two trustees on
behalf of all the trustees|**Details**
Current Account
**Details**
**Details**
**Details**
Fittings - Gym Floor
Computer equipment
**Details**
Independent examiners fee
Signature
**_Total cash funds_**
(agree balances with receipts and payments
account(s))|**to nearest £**
**to nearest £**
**4,676**
**-**
**-**
**-**
**-**
**-**
**4,676**
**-**
OK
OK
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
Unrestricted
**30,161**
Unrestricted
**1,192**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
Unrestricted
**100**
**-**
**-**
**-**
**-**
Print Name
**Unrestricted**
**funds**
**Restricted**
**funds**
**Unrestricted**
**funds**
**Restricted**
**funds**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**|**to nearest £**
**Endowment**
**funds**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**to nearest £**
**Endowment**
**funds**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||||| ||||| ## **Independent Examiner's Report to the Trustees of Phoenix Dance & Gymnastics** I report to the charity trustees on my examination of the accounts of the charity for the year ended 5 April 2024 which are set out on the receipts and payments account. ## **Responsibilities and basis of report** As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** [I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Paul Simon Brown FCIE DChA 2 Ger y mynydd, Hirwaun, Aberdare CF44 9RD 10[th] February 2025 **Company Registration Number:04640504 Registered Office: 2 Ger y Mynydd Hirwaun Aberdare Cf44 9RD**