# **Phoenix Dance & Gymnastics Trustees’ Annual Report for the period**
**From 6[th] December 2019 Period start date To 5[th] April 2021 Period end date**
**Charity name: Phoenix Dance & Gymnastics**
**Charity registration number: 1186800**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To advance the physical education and
purposes of the charity development of children attending
as set out in its schools and resident in the Rhondda
governing document Cynon Taff are of Wales by the
provision of facilities and instruction
in gymnastics.
Summary of the main Para 1.17 and The significant activities of the Club
1.19
activities in relation to are: provision of classes and training
those purposes for the sessions for members to undertake
public benefit, in gymnastics activities; coaching and
particular, the activities, training of gymnasts; participation in
projects or services competitions and events; promotion of
identified in the well-being through gymnastics in the
accounts. local community. The Club also
provides a range of activities that
deliver benefit to a wider section of
the public in the community.
Statement confirming Para 1.18 The trustees have due regard to the
whether the trustees guidance relating to public benefit
have had regard to the published by the Charity Commission.
guidance issued by the The Club’s activities are primarily
Charity Commission on intended for the benefit of the people
public benefit in Rhondda Cynon Taff and the
surrounding areas. Our Club is open to
all, regardless of age, race, gender, or
sexual orientation. Gymnastics
requires specialist facilities,
equipment and a high ratio of
qualified coaches to gymnasts to
enable it to take place safely and this
means that it will always be necessary
to charge for the use of the facilities
and for coaching received.
British Gymnastics has a bursary
programme in place to cater for
situations where access to the Club
would otherwise not be possible for a
gymnast whose family are suffering
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**significant financial hardship. The provision of quality face to face coaching suffered during the pandemic however Zoom coaching was used as was used in clubs across the country. To enable us to give back to the community schemes were run whilst the club was closed down such as the pack lunch provisions for local children during school holidays and Christmas gift drive providing free Christmas gifts to local children. We believe the club has been able to maintain its core objectives in regards to the physical education of local children throughout lockdowns and still manage to push forward with schemes to help and include those less fortunate within the community.**
## **Additional information (optional)**
You may choose to include further statements where relevant about: SORP reference
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SORP reference
Para 1.38
Policy on grant making
Para 1.38
Policy on social
investment including
program related
investment
Approximately 12 volunteers
Para 1.38 regularly help at the gym and
Contribution made by with events organising in the
volunteers background.
The volunteers enable the
coaches to concentrate on the
gymnasts and their development,
this works extremely well and
more volunteers are coming
forward offering to help mostly
from squad classes.
Other
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## **Achievements and Performance**
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SORP reference
The fundraising done this year
has enabled the club to complete
the following –
Summary of the main Begin Installation of a café area,
Para 1.20
achievements of the CCTV,
charity, identifying the Installation of new electric boiler
difference the charity’s with radiators servicing the
work has made to the toilets, office and new café.
circumstances of its To start work on a Café for
beneficiaries and any Parents to sit.
wider benefits to society New equipment eg, safety mats,
as a whole. for the gymnasts use.
FIG Aerobic floor which will make
a huge difference to the
gymnasts training.
Working with other businesses
allowed us to use the building
whilst empty for the wider
community to help during
lockdown for those unfortunate
to be out of work, isolating,
shielding etc.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Fundraising has achieved all
objectives for the period.
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
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agai nst objectives
other
## **Financial Review**
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Review of the charity’s Para 1.21 The club has enjoyed a positive
financial position at the year despite the difficulties that
end of the period the pandemic raised, the coaches
not eligible for furlough as they
provided zoom sessions for all
classes was worrying however
the RCTCBC & Sport Wales grant
money allowed us to continue
paying rent and utilities, with our
gymnasts parents supporting by
still paying full fees.
Statement explaining Para 1.22 The trustees have focused on
the policy for holding ensuring that the charity has
reserves stating why sufficient funds available for the
they are held continued operation of the Club,
for necessary refurbishment/
purpose outfitting of facilities
and equipment, and as
contingency for unseen events or
risks.
The Club is developing a forward
plan of significant replacement
and renewal expenditure and
aims on an annual basis to
maintain a level of reserves to
fulfil this plan.
As at the date of this report no
reserves are being held.
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22 Currently the trustees are agreed
reserves that the club is running as a
going concern and as income is a
steady stream monthly it is not
beneficial to hold reserves at this
time, this will be reviewed
annually.
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23 There are no concerns at present.
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Class fees and the sale of club
merchandise are regular
The charity’s principal identifiable incoming streams.
sources of funds Para 1.47 Biggest fundraising opportunities
(including any arise at holidays ie, Easter,
fundraising) Halloween, Christmas etc and
holiday training camps.
Investment policy and
objectives including any Para 1.46
social investment policy
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adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 The charity is controlled by its
document governing document, the Club
(trust deed, royal Constitution,
charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Organisation (CIO) formed on 6 [th]
(e.g unincorporated December 2019
association, CIO) The Club operates in accordance
with the policies and codes of
conduct of the Charity
Commission as well as their
National Governing Body, Welsh
& British Gymnastics.
Trustee selection Para 1.25 Annually we will review the
methods including trustees currently on board and
details of any will appoint and have an election
constitutional provisions for any person who would like to
e.g. election to post or put themselves forward.
name of any person or every trustee must be
body entitled to appoint appointed for a term of four years
one or more trustees by a resolution passed at a
properly convened meeting of the
charity trustees.
In selecting individuals for
appointment as charity trustees,
the charity trustees must have
regard to the skills, knowledge
and experience needed for the
effective administration of the
CIO.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
||Policies and procedures
adopted for the
induction and training of
trustees|Para 1.51|**The charity trustees will make**
**available to each new charity**
**trustee, on or before his or her**
**frst appointment:**
**(a) a copy of the current version**
**of the constitution; and**
**(b) a copy of the CIO’s latest**
**Trustees’ Annual Report and**
**statement of accounts.**
**(c) the trustees will also be**
**guided to the Charity**
**commissions website to**
**familiarise themselves with the**
**rules and regulations in relation**
**to the commitment they have**
**taken on.**||
|---|---|---|---|---|
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4 trustees in rolls as below.
The charity’s
organisational structure Para 1.51 Chair (Volunteer Trustee & Club
and any wider network Secretary)
with which the charity Trustee x 2 (volunteers)
works Head Coach ( Paid Trustee )
The Charity is registered with
Welsh / British Gymnastics
Governing Body.
Claire James and Laura James are
mother and daughter.
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Phoenix Dance & Gymnastics
Other name the charity
uses
Registered charity 1186800
number
Charity’s principal Unit 6 Canal Road, Cwmbach, Aberdare CF44 0AG
address
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
Claire James Chair / Club Appointed
1
Secretary 06/12/2019
2 :Laura James Head Coach Appointed 06/12/2019
3 Claire Rolls Fundarising Appointed 06/12/2019
4 Rachel Harries Fundraising Appointed 06/12/2019
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Claire James **Position (eg** Chair **Secretary, Chair, etc)**
**Date** 07/05/2021
## Management Report
Phoenix Dance and Gymnastics For the period ended 5 April 2021
Prepared on 5 February 2022
For management use only
## **Table of Contents**
Profit and Loss .................................................................................................................................................3 Balance Sheet..................................................................................................................................................4
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## **Profit and Loss**
6 December, 2019 - 5 April, 2021
|**Profit and Loss**
6 December, 2019 - 5 April, 2021||
|---|---|
||**Total**|
|INCOME||
|Competition Entry|1,204.45|
|Donations and legacies|15.00|
|Fundraising|6,457.71|
|lilleshall training|40.00|
|Merchandice|131.29|
|RCTCBC Covid Grant|45,000.00|
|Sales of Kit Income|20.00|
|Services|2,218.80|
|Training Fees|53,860.06|
|Uncategorised Income|651.75|
|Xmas Gymnasts Box|200.00|
|**Total Income**|**109,799.06**|
|COST OF SALES||
|Cost of sales|2,615.47|
|**Total Cost of Sales**|**2,615.47**|
|GROSS PROFIT|**107,183.59**|
|EXPENSES||
|Advertising/Promotional|356.25|
|Broadband|330.86|
|Building Maintenance|2,551.12|
|cleaning equipment|12.00|
|Computer Costs|704.01|
|Courses|211.40|
|Covid 19|487.67|
|Electricity Bill|2,022.27|
|GBR Training days|75.00|
|Insurances|392.00|
|Office/General Administrative Expenses|8.00|
|Payroll Expenses||
|Taxes|1,027.47|
|Wages|33,469.32|
|**Total Payroll Expenses**|**34,496.79**|
|Purchase of Kit|800.14|
|Raising funds|0.45|
|Rent or Lease of Buildings|18,475.50|
|Subscriptions|654.35|
|Travel and Accommodation|423.40|
|Uncategorised Expenditure|516.89|
|Uncategorised Expense|117.15|
|Wagesge|-0.32|
|**Total Expenses**|**62,634.93**|
|NET OPERATING INCOME|**44,548.66**|
|NET INCOME|**£44,548.66**|
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Phoenix Dance and Gymnastics
## **Balance Sheet**
As of April 5, 2021
|**Balance Sheet**
As of April 5, 2021||
|---|---|
||**Total**|
|FIXED ASSET||
|**Tangible assets**||
|Fixtures and Fittings Cost|30,160.60|
|Office Equipment Cost|1,192.24|
|**Total Tangible assets**|**31,352.84**|
|**Total Fixed Asset**|**31,352.84**|
|CASH AT BANK AND IN HAND||
|Building repair|7,481.86|
|Grant|-4,386.00|
|Gym Equipment|540.00|
|Phoenix DGC(4946)|11,822.81|
|**Total Cash at bank and in hand**|**15,458.67**|
|DEBTORS||
|Debtors|68.48|
|**Total Debtors**|**68.48**|
|CURRENT ASSETS||
|Uncategorised Asset|3,030.45|
|**Total Current Assets**|**3,030.45**|
|NET CURRENT ASSETS|**18,557.60**|
|CREDITORS: AMOUNTS FALLING DUE WITHIN ONE YEAR||
|**Trade Creditors**||
|Creditors|1,816.26|
|**Total Trade Creditors**|**1,816.26**|
|**Current Liabilities**||
|Current Liabilities|-116.00|
|Payroll Liabilities|0.24|
|HMRC|402.51|
|**Total Payroll Liabilities**|**402.75**|
|**Total Current Liabilities**|**286.75**|
|**Total Creditors: amounts falling due within oneyear**|**2,103.01**|
|NET CURRENT ASSETS(LIABILITIES)|**16,454.59**|
|TOTAL ASSETS LESS CURRENT LIABILITIES|**47,807.43**|
|TOTAL NET ASSETS (LIABILITIES)|**£47,807.43**|
|CAPITAL AND RESERVES||
|Retained Earnings|43,972.30|
|Profit for theyear|3,835.13|
|**Total Capital and Reserves**|**£47,807.43**|
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Phoenix Dance and Gymnastics
## **Independent Examiner's Report to the Trustees of Phoenix Dance & Gymnastics**
I report to the charity trustees on my examination of the accounts of the charity for the year ended 5 April 2021 which are set out on the receipts and payments account.
## **Responsibilities and basis of report**
As the charity’s trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
[I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
1. accounting records were not kept in respect of the charity as required by section 130 of the Act; or 2. the accounts do not accord with those records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Paul Simon Brown FCIE DChA
Suite 2 42 Triangle West Park Street Bristol England BS8 1ES
**Company Registration Number:04640504 Registered Office: Suite 2 42 Triangle West, Park Street, Bristol England BS8 1ES**