## **Cambridge Harriers CIO** ## **Annual report** **For the year ended 31[st] March 2021** **A charitable incorporated organisation registered in England, number 1186795** **Registered address: 60a Glenhurst Avenue, Bexley, Kent DA5 3QW** ## **Objectives and Activities** Under the terms of the Constitution dated 25[th] September 2019, the Trustees have the responsibility of pursuing the objective of the Charity which is to provide community based athletics and associated leisure activities. Cambridge Harriers was formed in 1890 and so is over 130 years old and has helped many thousands of people enjoy the sport of athletics over this time The club is based in the Greenwich and Bexley Boroughs of South East London with a track base at Sutcliffe Park Athletics Track in Eltham and a clubhouse in Bexley Village. There is a membership of around 400 and active sections participating in Track and Field events, Cross Country, Fell Running, Road Running and Race Walking. ## **Structure, Governance and Management** The club became a charitable incorporated organisation in December 2019 and is managed by a group of trustees, who are supported by a team of dedicated volunteer coaches, team managers, officials and administrators. The club which was previously an unincorporated association donated all its assets to the charity. The trustees are: Mick Bond (Chairperson) Phillip Pape (Treasurer) Mark Cross (Secretary) Christine Bond Noel Carmody Barry Ferguson Dominic Fiore Emily Meins David Reader Peter Wishart The charity employs no staff In accordance with the Constitution, all the initial trustees will retire at the first annual general meeting of the CIO and will have the opportunity to put themselves forward for re-election. ## **Achievements and Performance** The club has continued to be active through the pandemic of the last year, negotiating access to the track at Sutcliffe Park for members to train and then compete between lockdowns. We gave all paid up members a free year in 2021 to reflect the lack of activity due to Covid restrictions. We have recruited five new coaches over the year but lost two and a lack of coaches remains one of our biggest challenges as we endeavour to recruit and retain members. One of the new coaches runs a six week induction course which helps to filter athletes into the correct groups and takes some of the strain off other coaches having to deal with new enquiries. We have managed to put out teams at Under 13, under 15, under 17, Under 20 and senior level whilst our master’s athletes have been able to compete at Open meetings across Kent the UK. We struggle to recruit enough officials and Team managers however and again this is one of the challenges we need to rise to in the coming year. The club has been reviewing its management structure following the change to our new Charitable status and this will hopefully make us more efficient and effective going forward. In the new structure we no longer have a general committee but rather each of the club’s trustees will have a portfolio of responsibility and be more empowered to develop in each area of work as they see fit Outside of the club we have organised an open trials meeting for non-members along with two competitions for Schools in the Greenwich area from which we have taken a team of youngsters to the London Schools Athletics Championships. One sad note is that we lost Eric Nash during the year. Eric was general secretary of the club for 36 years running from 1977 to 2013, taking us successfully through a turbulent time as society and the sport the sport changed immeasurably. He will be sadly missed by all who knew him. ## **Financial review** As at the end of our first year on 31[st] March 2021 we had cash balances of £54,459. Of those £3,890 were earmarked for the Walking Section of the Club and £1,640 towards renewal of our photo finish equipment. Due to the COVID restrictions we were able to obtain grants of £21,338 to cover reactivation of training and loss of income from the hire of the club house. This enabled the club to not charge any membership fees in 2021 to those who had paid their membership in 2020. ||**CambridgeHarriers**|**CambridgeHarriers**|**CambridgeHarriers**|**CambridgeHarriers**|**1186795**|**1186795**|**1186795**|**CC16a**| |---|---|---|---|---|---|---|---|---| ||**For the period**
**from**|01-Apr-20
Period start date||**To**||31-Mar-21
Period end date||| |||||||||| |**Section A Receipts and payments**||||||||| |**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**4,518**
**9,678**
**1,999**
**22,890**
**-**
**453**
**30,492**
**-**
**70,030**
**-**
**-**
**-**
**70,030**
**9,138**
**2,862**
**588**
**1,231**
**-**
**20**
**1,732**
**-**
**15,571**
**-**
**-**
**-**
**15,571**
**54,459**
**-**
**-**
**54,459**|**Restricted**
**funds**
**to the nearest £**||**Endowment**
**funds**
**to the nearest £**||**Total funds**
**to the nearest £**||**Last year**
**to the nearest £**| |MembershipFees|**4,518**|**-**||**-**||**4,518**||**-**| |Events|**9,678**|**-**||**-**||**9,678**||**-**| |Hire of Club House|**1,999**|**-**||**-**||**1,999**||**-**| |Donations and Interest|**22,890**|**-**||**-**||**22,890**||**-**| |School Events|**-**|**-**||**-**||**-**||**-**| |Kit Sales|**453**|**-**||**-**||**453**||**-**| |Start upbalances|**30,492**|**-**||**-**||**30,492**||**-**| |Socials|**-**|**-**||**-**||**-**||**-**| |**_Sub total_**_(Gross income for_
_AR)_|**70,030**|**-**||**-**||**70,030**||**-**| |||||||||| |**A2 Asset and investment sales,**
**(see table).**||||||||| ||**-**|||||||| ||**-**|||||||**-**| |**_Sub total_**|**-**|||||||**-**| |**_Total receipts_**
**A3 Payments**||||||||| |||||||||**-**| |||||||||| |Track hire And Entryfees|**9,138**|||||||**-**| |Club House Rate, utilities and up keep|**2,862**|||||||**-**| |Equipment|**588**|||||||**-**| |Kit||||||||**-**| |Services|**1,231**|||||||**-**| |Schools|**-**|||||||**-**| |Coachingfees|**20**|||||||**-**| |Administration|**1,732**|||||||**-**| ||**-**|||||||**-**| |**_Sub total_ **|**15,571**|||||||**-**| |||||||||| |**A4 Asset and investment**
**purchases, (see table)**||||||||| |**Club House**|**-**|||||||| |Equipment|**-**|||||||| |**_Sub total_ **|**-**|||||||**-**| |**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**||||||||| |||||||||**-**| |||||||||| ||**54,459**|**-**||||**54,459**||**-**| ||**-**|**-**||||**-**||**-**| ||**-**|**-**||||**-**||**-**| ||**54,459**|**-**||||**54,459**||**-**| CCXX R1 accounts (SS) 21/01/2022 1 ## **Section B Statement of assets and liabilities at the end of the period** |**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**
**B3 Investment assets**|Signature
e.sPhillipPape
**Details**
**Details**
Club House
Photo Finish
Mini Bus
Sundry Equipment
Bank Balances
**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**54,459**
**-**
**-**
**-**
**-**
**-**
**54,459**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
8500
**-**
3000
**-**
10000
**-**
1000
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
PhillipPape|**Endowment**
**funds**
**to nearest £**| |---|---|---|---| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||OK| ||||**Endowment**
**funds**
**to nearest £**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**Current value**
**(optional)**| ||||**8,500**| ||||**3,000**| ||||**10,000**| ||||**1,000**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**-**| ||||**When due**
**(optional)**| ||||| ||||| ||||| ||||| ||||| ||||| ||||Date of
approval| ||e.sPhillipPape|PhillipPape|| ||||| CCXX R2 accounts (SS) 21/01/2022 2 ## **Independent examiner's report on the accounts** **Section A Independent Examiner’s Report** **Report to the trustees/** Charity Name **members of** Cambridge Harriers CIO **On accounts for the year** 31 March 2021 **Charity no** 1186795 **ended (if any) Set out on pages** 1 and 2 (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2021. - **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act - of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”). I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. ## **Independent examiner's statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect: - accounting records were not kept in accordance with section 130 of the Act or - the accounts do not accord with the accounting records I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached. **Date:** 23 December 2021 **Signed: Name:** Michael Ellsmore **Relevant professional** Fellow of the Chartered Institute of Public Finance and Accountancy [ **qualification(s) or body** CIPFA] **(if any): Address:**[5 Fairford Avenue ] Bexleyheath, Kent, Da76qn **October 2018** 1 **IER** **Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of any items that the examiner wishes to disclose** . **October 2018** 2 **IER**