## Chaddesley Community Care Minutes the Annual General Meeting Held on Wednesday 12 July 2023 Registered Charity No. 1186785 Attending: Diane Dolley, Yvonne Scriven, David Hislop, Kate Griffiths, Gill Finch **Apologies** – William Mack, Alison Mindelsohn, Dawn Southall, Ann Cooper, Lynn Jeffs ## 1. **Chairman’s Report** Diane Dolley, Chairman, welcomed everyone to the third AGM of Chaddesley Community Care Charity. She reported that we had all now become used to meeting on the second Wednesday of the month, following the enforced closuring during the Covid Pandemic. We continue to use local talent for our live entertainment each month; occasionally we go further afield and sometimes even pay performers. On a regular basis we appreciate the many offers we received from our wider community, who offer their services for free. Both Chaddesley and Winterfold schools perform for us on an annual basis and seem to enjoy regularly entertaining and meeting with us. In March we were entertained by the Malarkey Ukulele Band which were much enjoyed and will be joining us again next year. A new group will be performing for us in August when we will be entertained by a Flamenco Group, which is quite an exciting prospect. Following our entertainment in May we shared a Coronation Afternoon Tea which was quite a highlight. Thanks to the efforts of Yvonne a grant was secured to fund the refreshments. It was a lovely afternoon. We will be visiting Hartlebury Castle on September 13[th] , which will include Afternoon Tea for all who join us. Thanks again to Yvonne for securing the finance to fund this outing. The Trustees remain indebted to the local community for continued support for the Care Café. This includes the Chaddesley Surgery and St Cassians Church. We are appreciative of the donations over the year received from individuals and groups which include Chaddesley Parish Council, Elmbridge Parish Council, Wyre Forest District and Worcestershire County Councils. A recent Surgery fund raising initiative should result in donations to Great Ormond Street Hospital and Chaddesley Care Café. Teresa, Lynn and I completed the Resistance Band Training for Trainers course and hope to organise another session beginning in September. Many of our original participants wish to continue with this activity and we may have space for some new members. Finally, my thanks to the Trustees who continue to give their time and energy to support the development of our charity. Our volunteers are amazing and prepare the room each month for our activities and provide a very warm welcome to all. Thank you also to Lynn for organising our refreshments and the splendid homemade cakes. Please continue to support us. ## 2. **The Constitution** David Hislop provided a schedule of review dates for Trustee appointments. The next appointment is due on 19 December 2023, with the Chairman, Diane Dolley. ## 3. **Treasurers Report** Yvonne Scriven had already presented the Annual Accounts for the year ended December 2022 and these had been posted on the Charity Commission website. Income for the year was £938.61 and expenditure was £1,441.80, leaving a balance of £2,429.52. ## 4. **Open Discussion** 4.1 Resistance Band Exercise Classes – YS to check our current insurance would cover us for this activity. - 4.2 Website – DH would check with his contact and advise at the next Trustee meeting, 7 September 2023 at 10:00 am. 4.3 It was agreed to increase the monthly payment to Lynn Jeffs to £20 to cover cost of materials for cakes and electricity, etc. ## CHADDESLEY COMMUNITY CARE Registered Charity 1186785 Financial Statement for the Year January to December 2023 INCOME £ £ £ Balance at Bank as at 31 December 2022 B/F 2,429.52 |Donations Received January – December 2023
Elmbridge Parish Council
200.00
Chaddesley Lodge
250.00
Wyre Forest District Council
160.00
Wyre Forest District Council
296.00
McCarthy & Stone
500.00
Funeral Collection
180.00
S & C Cashmore
50.00
The Surgery Chaddesley
463.88
WF Lottery
300.00
Exercise Classes
40.00
Profit on sale of apple juice
99.82
Total Income for year
Sub Total
EXPENDITURE
Room Hire
291.00
Entertainment Costs
50.00
Refreshments
160.00
Hartlebury Castle
661.15
Coronation Tea
135.33
Insurance Renewal
129.10
Total Expenditure for year
BALANCE at 31 December 2023|2,539.70
1,426.58
£|| |---|---|---| |||3542.64|