2023-03-31-accounts - Just Row Gloucestershire

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Trustees’ Annual Report for the period

From 1 April 2022 Period start date To 31[st] March 2023 Period end date Charity name: Just Row Gloucestershire

Charity registration number: 1186768

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	Just Row Gloucestershire has been setup to promote and encourage rowing for those in the community who might be described as disadvantaged in some way. Our aim is to enable anyone who wishes to enhance their lives by sport and thereby improve their health, do so via recreational rowing in a happy, safe, supportive, and enjoyable environment, improving social engagement, health, fitness, confidence, team ethos and encouraging lifelong friendships. This includes those who have an impairment or disability, suffering or recovering from illness including for example cancer, heart problems, depression, social and financial deprivation, ethnic minority disadvantages, young adults, and physical rehabilitation.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	We have maintained a steady flow of participants ranging from those with physical disabilities to those with mental disabilities; those with financial and/or social restrictions. We have been offering rowing as a once-a-week session; seven weeks learn to row courses as well as continuing with tasters and camps. Many of the sessions are run by a volunteer but we have also increased the number of paid coaches all of whom undertake DBS checks and safeguarding qualifications via British Rowing (if working with children) except for the junior tasters/learn to row/summer camps where the ratio is much higher. Most of our rowers have been able to

		row due to the financial support we have received via grants and funding.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Yes / Confirmed

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	Currently JRG does not make specific grants. It provides services not financial support
Policy on social investment including program related investment	Para 1.38	JRG does not undertake social investment in financial terms. It uses its funds to invest in community benefits, i.e. rowing opportunities
Contribution made by volunteers	Para 1.38	Volunteers contribute time and expertise
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	As well as working with the above groups, we have been expanding to other areas of the community within Gloucestershire to help and support them access the sport. The numbers participating are climbing steadily and this year we have seen a large increase, as well as the targeted sectors becoming more diverse. We currently work with the mentally and physically disabled which include wheelchair users, Cerebral Palsy, Ataxia, deafness, Autism, Asperger’s, brain damage, depression, anxiety, PTSD. These participants have become regular rowers and enjoy the sport as well as the safe and supportive space we provide. We offer all-inclusive rowing creating a strong social and community environment, engaging members to feel valued and havinga

sense of achievement in a nonjudgemental space. Our aim is to get anyone who wishes to row, on the water. We often need to adapt our equipment for individuals to accommodate their disability. We are aware that we are the only club within the Gloucester/Cheltenham area that offers this type of facility making our club unique to the county.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	See filed accounts
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	All income, except summer camps, independent school sessions and membership fees are restricted due to funding contracts.
Amount of reserves held	Para 1.22	£4,200
Reasons for holding zero reserves	Para 1.22	N/A
Details of fund materially in deficit	Para 1.24	N/A
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	1. Currently, our main difficulty is finding volunteers or paid coaches which has a negative impact on progression. We would like to offer activities that include several athletes at a time creating an engaging and enjoyable atmosphere. To do this, several staff are required. Currently, Indiajane Jeffery is doing most of the coaching. Rebecca Hicks coaches on a Monday pm. This is not sustainable. Advertisements have been sent out, but this is highly specialised sport and finding competent coaches who live locally is a major challenge. 2. We also require a larger fleet of boats so that multiple members can row at the same time, creating a “club” environment. With the large donation from the Keswick Foundation, we have managed to acquire 4 x singles and a 4x+ as well as adaptions for them to be used as learning boats. 3. Members paying their membership. We have had continuous issues with current members not paying their subscriptions. Moving forward, looking for a member of the club to focus on membership renewal around September. 4. Social media takes up an enormous amount of time and ideally, we’d have someone focusing on this aspect and perhaps as well as the marketing side to create regular updates etc. 5. As the charity grows, the amount of work for the management of the day-to-day accounts has increased. A person to oversee this side of things is becoming

increasingly important and should be highlighted as a priority. 6. Along with individual risk assessments (namely for those with different needs) to be kept up to date, general waivers need to be fully completed before anyone starts rowing.

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	See accounts
Investment policy and objectives including any social investment policy adopted	Para 1.46	See above. JRG is a micro charity and does not have sufficient funds for “investment” to be relevant
A description of the principal risks facing the charity	Para 1.46	Closure due to lack of suitable coaching staff.
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	CIO
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	So far trustees have been recruited via local contacts within the sport. All are currently members of Gloucester Rowing Club who have no disabilities. Going forward JRG would like to recruit trustees from its target beneficiary groups

Additional information (optional) You may choose to include further statements	Additional information (optional) You may choose to include further statements	where relevant about:
Policies and procedures adopted for the induction and training of trustees	Para 1.51
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	JRG operates via a separate but related “ordinary” rowing club which is affiliated to and regulated by British Rowing.
Relationship with any related parties	Para 1.51	None other than as stated at 1.51 above
Other

Reference and Administrative details

Charity name	Just Row Gloucestershire
Other name the charity uses	JRG
Registered charity number	1186768
Charity’s principal address	Halkin House 132 London Road Cheltenham GL526HJ

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Name of person (or body) entitled to appoint trustee (if any)
Indiajane Jeffery		IJJ as founder
Chris Widden	Chair	Ditto
Rebecca Hicks		As above
Claire Earl		As above
Kate Dogherty		As above

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
N/A

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity Name and objects of the None charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

There are no employed staff

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Indiajane Jeffery	Rebecca Hicks
	INDIAJANE JEFFERY	REBECCA HICKS
	Founder & Trustee	Trustee
	25.01.24
	25.01.24

Just Row Gloucestershire 1186768

Receipts and payments accounts For the period 01/02/2022 31/01/2023 To from

CC16a

Section A Receipts and payments

Section A Receipts and	payments
A1 Receipts	Unrestricted funds to the nearest £	Restricted funds to the nearest £	Endowment funds to the nearest £	Total funds to the nearest £ 2,985 900 20,000 2,741 2,362 3,703 363 20 - - - 200 - 33,273 - -	Last year to the nearest £
Disability Rights		2,985	-	2,985
The Rowing Foundation		900	-	900
Rockcliffe		20,000	-	20,000
The Dean Close Foundation	-	2,741	-	2,741
Rowing Camps	2,362		-	2,362
Just Giving	3,703			3,703
Rendcomb College	363		-	363
Cash deposit	20			20
Sported Foundation	-		-	-	200
Poppy UK				-	4,905
Main Grant				-	9,988
Memberships *Sub total*(Gross income for AR)	200			200	100
			-	-
	6,647	26,626	-	33,273	15,193

A2 Asset and investment sales, (see table).
	-			-
	-			-	-

*Sub total*	-		-		-		-		-

**Total receipts **	6,647		26,626		-		33,273		15,193

A3 Payments

A3 Payments
Marketing		791	-	791	534
Other Expenses		1,026	-	1,026	141
Clothing		85	-	85	31
Personal account			-	-
Coaching		2,198	-	2,198	990
Insurance		1,458	-	1,458	528
Profesional fees		120	-	120	60
Giving.Com LTD		-	-	-	-
		-	-	-	-
**Sub total **	-	5,679	-	5,679	2,284

A4 Asset and investment purchases, (see table)		1,000 5,283 6,283 11,962 14,663	- - - - -	1,000 5,283 - 6,283 11,962 21,311	12,006 12,006 14,290 903 - - 903
Bank Tank	-
Rowing Equipment

**Sub total **	-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
	6,647	14,663	-	21,311	903
	-	-	-	-	-
	-	-	-	-	-
	6,647	14,663	-	21,311	903

Section B Statement of assets and liabilities at the end of the period

Details *Total cash funds* (agree balances with receipts and payments account(s)) Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
			-
	-	-	-
	-	-	-
	-	-	-
			OK
			Endowment funds to nearest £
Bank Account as at 31/01/2023	-	33,016	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-
	-	-	-

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Categories Details
Total cash funds
(agree balances with receipts and payments
account(s))
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B1 Cash funds

B2 Other monetary assets

B3 Investment assets

Details

Fund to which asset belongs	Fund to which asset belongs	Cost (optional)	Cost (optional)	Current value (optional)
		-		-
		-		-
		-		-
		-		-
		-		-

B4 Assets retained for the charity’s own use

Details	Fund to which asset belongs	Cost (optional)	Current value (optional)
Rowing equipment FY2021	Restricted	4,947	-
Rowing equipment FY2122	Restricted	11,102	-
Rowing equipment FY2223	Restricted	5,311	-

Bank Tank	Restricted	1,000	-
2 x Training scull	Restricted	3,890	-
3 x Concept 2 ERG's	Restricted	2,580	-
1 x Adaptive Scull	Restricted	5,598	-
1 x 2nd hand double scull	Restricted	1,000	-
2 x 8x scull	Donated
2 x 4x scull	Donated	-	-

Details	Fund to which liability relates	Amount due (optional)	When due (optional)
Start Up Loan		2,153	30 September 2024
		-
		-
		-
		-
Signature	Print Name
			Date of approval

B5 Liabilities

Signed by one or two trustees on behalf of all the trustees

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name Just Row Gloucestershire members of On accounts for the year 31[st] March 2023 Charity no 1186768 ended (if any) Set out on pages

(remember to include the page numbers of additional sheets)

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2023 .

Responsibilities and As the charity trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act or
the accounts do not accord with the accounting records

In carrying out my examination I noticed multiple receipts that are not within the bank statements, these amount to 150.49 and will result in the following balances at year end:

Rowing equipment: 6,283.41
Expenses: 1,026.24
Marketing/Courses: 791.14

This will also need to be added to the Bank balance.

These do not meet the materiality threshold – singularly or cumulatively – however, these should be amended so that the accounts are represented correctly.

Signed: A Norris Date: 27/01/2024 Name: Adam Norris Relevant professional ACCA L7 qualification(s) or body (if any): Address: The Old Post Office, Woodland Road

October 2018

IER

Gloucestershire

GL167NR

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

October 2018

IER