## **Trustees’ Annual Report for the period**
**From 01.01.2021 Period start date To 31.12.2021 Period end date Charity name: Cleethorpes and District Astronomical Society Charity registration number: 1186764**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|**The objects of the CIO are to advance**
**education in the science of astronomy**
**and related subjects by furthering the**
**knowledge of its members and amongst**
**the local community, promoting and**
**conducting observations and by**
**providing facilities for active participation**
**in astronomical observation.**|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|**We are a long-established astronomical**
**society with our own observatory and**
**meeting room situated at Beacon Hill,**
**Montgomery Road, Cleethorpes, DN35**
**9JQ. Although a members’ society, all**
**our activities are open and welcoming to**
**the general public and promoted on our**
**website, on Facebook and the local**
**press. We organise and deliver talks,**
**informal meetings, dedicated sessions**
**for newcomers to astronomy and**
**outreach activities for schools, scouting**
**groups and other organisations.**
**The society website**
**www.cleethorpesastronomy.org.uk**
**Is well maintained and a regularly**
**accessed source of up-to-date**
**information.**
**In addition to open evenings the society**
**welcomes members and the public to**
**daytime observations of Solar events**
**such as eclipses and transits.**
**In addition to the 16 inch aperture**
**Cassegrain / Newtonian telescope in the**
**purpose built observatory dome, we own**
**and maintain a variety of smaller portable**
**telescopes for demonstration purposes**
**and for use by members, beginners and**
**visitors.**|
|||||
|---|---|---|---|
||Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|**The trustees of Cleethorpes and District**
**Astronomical Society are acquainted with**
**the Charity Commission’s guidance on**
**public benefit and comply with the**
**requirements under section 17(5) of the**
**Charities Act 2011 to ensure that the**
**activities of the society are available to**
**and suitable for the public at large. The**
**prioritisation of public benefit is regularly**
**reviewed at trustee and committee**
**meetings to encourage inclusion,**
**particularly of younger members of the**
**public, through promotion, range of**
**activities and charges. The trustees also**
**ensure that the society caters for a wide**
**variety of interests, commitment and**
**abilities.**|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|**The society does not make grants but is**
**prepared, with guidance, to temporally**
**loan telescopes to members**|
|Policy on social investment
including program related
investment|Para 1.38|**We do not engage in investment activity.**|
|Contribution made by
volunteers|Para 1.38|**The society has no paid staff, so all its**
**activities are undertaken voluntarily by**
**its members. These include secretarial,**
**governance, organisation of meetings**
**and speakers, practical observing,**
**catering for beginners, upkeep of**
**premises, grounds and equipment,**
**website maintenance and social**
**interaction.**
**During the enforced closure of the**
**observatory and meeting room some of**
**our members have freely spent a great**
**deal of time decorating, improving and**
**refurbishing the premises.**|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|**As with many other organisations the**
**Covid pandemic and the necessary**
**closure of our premises continued to**
**seriously impact our activities**
**throughout 2021. On the positive side the**
**opportunity has been taken not only to**
**refurbish and improve our facilities but**
**also to revise our policies on child**
**protection and data protection.**
**Regular scheduled committee and**
**trustees meeting have continued virtually**
**with future actions and priorities being**
**agreed and actioned.**
**Our main meetings have experienced**
**some reduction in participants and were**
**able to continue via Zoom. A variety of**
**speakers took part including our own**
**members, Fellows of the Royal**
**Astronomical Society, University**
**lecturers and experts from other**
**astronomical societies. Using the internet**
**also allowed us to join meetings held by**
**other astronomical societies. Zoom has**
**opened the possibility of engaging**
**speakers from further afield which could**
**continue to take place alongside physical**
**meetings in future.**
**Sessions for beginners who are new to**
**astronomy continued unabated, again**
**using Zoom. Unfortunately, practical**
**observing sessions in support of the**
**theory were still not possible. We do**
**however encourage our beginners to**
**conduct their own observations of the**
**night sky and our sessions highlight**
**what they can see with the naked eye or**
**through binoculars. Most are looking**
**forward to the observatory re-opening in**
**2022.**
**Regular informal sessions provided a**
**virtual platform for participants to meet in**
**a relaxed atmosphere, discuss topical**
**issues, share experience and to ask**
**questions.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|**All the activities of the society / CIO**
**emphasise and support our set**
**objectives. We continue to be a valuable**
**and needed service to the local**
**community where members of the public**
**are more than welcome to join or just**
**visit in order to learn about astronomy**
**and experience practical observing.**|
|Performance of fundraising
activities against objectives
set|Para 1.41|**In normal times the society raises a small**
**amount of funds through the provision of**
**refreshments and running lotteries**
**during meetings. These, together with the**
**collection of membership subscriptions,**
**have been considerably reduced during**
**the year. All income has nevertheless**
**been used in support of the society’s**
**objectives.**|
|Investment performance
against objectives|Para 1.41|**Not applicable**|
|Other|||
## **Financial Review**
|Review of the charity’s
financial position at the end
of the period|Para 1.21|**The financial position of the society**
**remains healthy with end of year**
**unrestricted funds totalling £7,899. This**
**has been achieved despite a reduction in**
**income due to Covid and expenditure on**
**much needed improvements to our**
**premises.**|
|---|---|---|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|**The society is a simple and transparent**
**organisation with predictable outgoings.**
**Holding reserves is therefore not**
**necessary at the present time.**|
|Amount of reserves held|Para 1.22|**None.**|
|Reasons for holding zero
reserves|Para 1.22|**Predicted expenditure such as insurance,**
**fees and utilities can always be met**
**through subscriptions.**|
|Details of fund materially in
deficit|Para 1.24|**The society has no funds in deficit.**|
||Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|**The future of the society requires a**
**sufficient number of members to provide**
**subscriptions. We are therefore aware of**
**the need to attract younger members to**
**future-proof the society.**|
|---|---|---|---|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|**The society’s principal sources of funds**
**are membership subscriptions and**
**meeting, visitor, refreshment and raffle**
**charges. These are supplemented by**
**donations, including those given in**
**appreciation of outreach activities.**|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|**Not applicable.**|
|A description of the principal
risks facing the charity|Para 1.46|**The society has been in existence for**
**over 50 years. We have our own premises**
**and a regular membership. The only risk**
**is not being able to attract new members.**|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document|Para 1.25|**The society / CIO is governed by its**
**constitution which was reviewed and**
**amended on 29th April 2019.**|
|How is the charity
constituted?|Para 1.25|**As a Charitable Incorporated**
**Organisation registered with the Charity**
**Commission on 5th December 2019**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Membership of the society is open to the**
**public. The trustees, along with the**
**society’s committee members and**
**officers, are elected from the general**
**membership at each annual general**
**meeting. All posts are open to any of our**
**members and are advertised prior to the**
**AGM.**|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|**The society / CIO has an elected**
**committee and executive posts of chair,**
**secretary and treasurer. The elected**
**trustees operate within the society’s**
**organisational structure to ensure that its**
**activities, priorities and expenditure are**
**in line with and support the CIO’s**
**charitable and public benefit objectives.**|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|**Trustees are an integral part of the**
**society’s organisational and committee**
**structure. The society is a member of the**
**Federation of Astronomical Societies**
**(FAS) which is a national body**
**established to promote co-operation**
**between astronomical societies and**
**provide information and advice. Public**
**liability insurance is obtained annually**
**from the FAS and the society has**
**adopted the national policies on child**
**protection, general data protection**
**regulation (GDPR) and risk assessment.**|
|Relationship with any related
parties|Para 1.51|**Not Applicable**|
|Other|||
## **Reference and Administrative details**
|Charity name|Cleethorpes and District Astronomical Society|
|---|---|
|Other name the charity uses|Not Applicable|
|Registered charity number|1186764|
|Charity’s principal address|144 Chichester Road
Cleethorpes
Lincolnshire
DN35 0JJ|
## **Names of the charity trustees who manage the charity**
|1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Michael Brightmore|Chair||Societymembership|
||Susan Parr|Secretary||Societymembership|
||Barrie Watts|Vice Chair||Societymembership|
||Christopher
Truelove||10.03.2021 to present|Society membership|
||William Scutcher|Treasurer|09.11.2021 topresent|SocietyMembership|
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– Corporate trustees names of the directors at the date the report was approved **Director name Not applicable**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Not applicable**|||
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## **Funds held as custodian trustees on behalf of others**
|Description of the assets
held in this capacity|Not applicable|
|---|---|
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|Not applicable|
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|Not applicable|
## **Additional information (optional)**
||**Additional information (optional)**|**Additional information (optional)**|**Additional information (optional)**|
|---|---|---|---|
||**Names and addresses of advisers (Optional information)**
**Type of**
**adviser**
**Name**
**Address**|||
||**N/A**|||
|||||
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||**Name of chief executive or names of senior staff members (Optional information)**|||
||N/A|||
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**Not Applicable**
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|||
|---|---|---|
||Michael Victor Brightmore|Susan Elizabeth Parr|
||
Chair|Secretary|
||09/10/2022||
||09/10/2022||
**Cleethorpes and District Astronmomical Society**
**1**
## **Receipts and payments acco**
Jan 1, 21
## **For the period from**
**To**
## **Section A Receipts and payments**
**Unrestricted Restricted Endowment funds funds funds**
**to the nearest £**
**to the nearest £**
## **to the nearest £**
## **A1 Receipts**
**----- Start of picture text -----**
Membership Subscriptions 629 - -
On the door payments 40 - -
Visit Donations - - -
Other donations 71 - -
Refreshment Payments 16 - -
Book sales - - -
Raffle money - - -
Grants - - -
Equipment Loan Deposits - 40 -
756 40 -
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - -
- - -
Sub total [ - ] - -
Total receipts 756 40 -
A3 Payments
Speaker fees and expenses 70 - -
NELC Rent and Rates - - -
Water supply payment to allotment soc
50 - -
Refreshements - - -
Maintenance 524 - -
FAS Membership & PLI 58 - -
Other insurance 115 - -
Electricity 207 - -
Major building work 5,595 - -
Astro equipment and consumablles - - -
Non-astro equiment and consumables
- - -
Equipment Loan Deposit Refunded - 20 -
- - -
Sub total 6,619 20 -
A4 Asset and investment
purchases, (see table)
- - -
- - -
Sub total - - -
**----- End of picture text -----**
||**_Total payments_ 6,619**||**20**|||**-**|
|---|---|---|---|---|---|---|
||||||||
||**_Net of receipts/(payments)_ - 5,863**||**20**||**-**||
|**A5**|**Transfers between funds**
**-**||**-**||**-**||
|**A6**|**Cash funds last year end**
**13,742**||**-**||**-**||
||**_Cash funds this year end_ 7,879**||**20**||**-**||
## **Section B Statement of assets and liabilities at the end of**
||||**Unrestricted**|
|---|---|---|---|
|**Categories**|**Details**||**funds**|
|**B1 Cash funds**|Cash held as cash
NatWest current account
**_Total cash funds_**||**to nearest £**
**7**
**7,872**
**-**
**7,879**|
||(agree balances|with receipts and payments
account(s))|OK|
||||**Unrestricted**|
||||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**|
|**B3 Investment assets**|**Details**||**asset belongs**
**Fund to which**|
|**B4 Assets retained for the**|**Details**||**asset belongs**|
|**charity’s own use**|||**Fund to which**|
|**B5 Liabilities**|**Details**||**liability relates**|
Signed by one or two trustees on behalf of all the trustees Signature Print N
**186764**
## **ounts**
## **CC16a**
Dec 31, 21
## **Total funds**
## **Last year**
## **to the nearest £**
## **to the nearest £**
**----- Start of picture text -----**
629 1,078
40 175
- 186
71 300
16 36
- -
- 33
- 10,000
40
796 11,808
**----- End of picture text -----**
**----- Start of picture text -----**
-
- -
- -
796 11,808
**----- End of picture text -----**
**----- Start of picture text -----**
70 30
- -
50 25
- -
524 831
58 85
115 -
207 456
5,595 -
- 418
- 290
20 -
- -
6,639 2,135
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
- -
**----- End of picture text -----**
**----- Start of picture text -----**
6,639 2,135
- 5,843 9,673
- -
13,742 4,069
7,899 13,742
**----- End of picture text -----**
**----- Start of picture text -----**
the period
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
20 -
- -
20 -
OK OK
Restricted Endowment
funds funds
to nearest £ to nearest £
- -
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
Current value
Cost (optional)
(optional)
- -
- -
- -
- -
- -
- -
- -
- -
- -
Amount due When due
(optional) (optional)
-
-
**----- End of picture text -----**
**----- Start of picture text -----**
-
-
-
Date of
Name
approval
**----- End of picture text -----**