(KARffY (QKW55WN Trustees. Annual Report for the period Period start date Period end date From 01 01 2024 To 31 12 2024 Section A Reference and administration details Charity name Otterhampton Village Hall Other names charity is known by Registered chaiity number (rf any) 1186747 Charlty's prfnclpal address Riverside Combwich Bridwter TA5 2QZ Names of the charity trustees WI￿ manage the charfty Tru¥tee name Office (rf any) Name ol person lor bodyl èntiiled oint trustse ifan Susan Barton Lindsey Pat50ns Helen Jowett Nicola Rowland Chair To 09.2024 Secretary To 09.2024 Steven Lang Rachel SzarLrta To 04.2024 Kate Narraway Richard Navoy Sheila Thomas To 07.2024 10 Mike Narraway Louisa Bates 11 From 12.2024 Voted in at AGM Voted in at AGM 12 Paul Thofnell From 12.2024 13 Karen Amison From 12.2024 Voted in at AGM Voted in at AGM 14 Karen Barton From 12.2024 15 16 17 18 19 20 Names of the trustees for the chaiity, rf any, (for eXam￿e, any custodian tnth) Name Dates acted rf not for whole TAR Marth 2012 Names and addresses of advisers Ioptional inf0m￿tion> of adviser Narne Addres$ Name of chief executive or names of s•nior slaff members (Optional infonnalion) Section B Structure, governance and management Description of the charity's trusts Trust Deed Type of goveming dccument How the charity is ¢￿StIlLrted cio Trustee Selecti(￿ meth Up to 7 Trustees may be elected at an Annual General Meeting. Up to 11 Tnay be aptxmnted by User bc*Jies Up to 5 may be cotyed by the Trustees Additional governance issues (Optional information) You may choose to include additional information. where relevant, about.. Fdicies and procedures adopled for the inductK)n and training of tW5tees', the charty's organisational structure and any wider nethork wilh which the charity relalionship with any rdated parties; trus1￿, consideration of major risks and the system and procedures to manage them. Section C Objectives and activities To estalJish and run a villa3e hall aThJ to promote for the benefrt of the inhabitants of the Parish of Otterhampton and sU￿ou￿di￿g area. Summary of the objects of Ihe charity set out in its governing document Section D Achievements and performance c￿tinU￿ to provide a hub C(￿mUnty activities including keep ftt. arts, crafts, Brcminies and a monlhly market to meeb'ng venues for the Parish Council and other groups. Summary of the main achievements of the charity during the year Regular soctal and fund raising events are arranged by Ihe Truslees to bring the communty tcgether. The Hall is a150 hired for private events e.g. birthday ¢debrath￿S and corrxyate events such as public meetings arKI as a polling venue. Hall Hire Income reduced in the year, along wth impacts of cost of living and increased overheads. The trx)iler also needed repairs which have all reduced the reserves. Administralion of all day to day requirements of running a building for public hire and ensuring all health and safety requirements are adhered to and all relevant licenses oblained. The village hall has a large hall with stage, kitchen. social bar area, skittle alley and a separate hall used specrfically for short mat LKWIS. All Trustees are aware of. and erHire tha( the Hall is run sddy for the benefrt of the wt￿￿. Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on publi benefit) Additional details of objectives and activities (Optional informatton) You may choose to include further statements. where rdevanl, about: policy on grantmaking: policy programme related investmenl.. contribulion by volunteers. Section E Financial review The charsty C(￿tinueS to hdd resetves to cover emergency l exceptional Brief statement of the charity's policy on reserves Detai15 of any funds materialty in defi¢it Further financial review details {Optional information) You may choose tr) include addstional ￿nfo[[nation, where relevant about: the charty's principal sources of funds (including any fundraising)., how expenditure has supported the key objectives of the charity. investment policy and objectives including any ethical inveslment policy adopted. Section F Other optional infonnation Section G Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position {eg Secretary, Cha5r. etc) LitrJ?sH Sfv6 -fEd5fÈ6 Date ISI ICJI 2oZS ## **OTTERHAMPTON VILLAGE HALL** ## **Income and Expenditure Account at 31st December 2024** |**INCOME**
Donations
Hall Hire
Grants towards Maintenance Costs
Village Market
Other Fundraising activities
Grants towards Refurbishment
Interest Received
**EXPENDITURE**
**Direct Costs against Income**
Village Market Costs
Fundraising Costs
**Property Costs**
Hall Maintenance Costs
Furniture, Fittings and Equipment
Professional fees for Refurbishment
Storage and waste disposal
Fire prevention and testing
Utility Costs
Cleaning
Insurance
**Administration Costs**
Subscriptions and Licences
Marketing and Social Media
Gifts for volunteers & retiring Trustee
Miscellaneous Costs
**Total Expenses**
**NET INCOME**
**Total Funds brought forward**
**TOTAL FUNDS CARRIED FORWARD**|**Unrestrict**
**ed Funds**
**Restrict**
**ed**
**Funds**
**Total for**
**year**
**£**
**£**
**£**
-
**-**
12,085
**12,085**
1,299
**1,299**
1,780
**1,780**
1,802
**1,802**
-
**-**
221
**221**
17,187
-
**17,187**
536
**536**
858
**858**
1,394
-
**1,394**
2,830
**2,830**
200
**200**
-
**-**
-
**-**
-
**-**
5,057
**5,057**
5,582
**5,582**
1,487
**1,487**
15,156
-
**15,156**
537
**537**
-
**-**
-
**-**
1,337
**1,337**
1,874
-
**1,874**
18,424
-
**18,424**
(-1,237 )
-
**(-1,237 )**
19,848
1,027
**20,876**
**£ 18,611**
**£ 1,027**
**£ 19,639**
**Year to 31/12/2024**|**31/12/2023**
**Total for**
**year**
**£**
10
11,203
1,297
1,317
1,877
5,701
172
21,576
439
724
1,162
13,448
353
1,200
-
-
869
4,092
5,623
1,385
24,570
739
-
-
902
1,641
27,373
(-5,797 )
26,673
**£ 20,876**| |---|---|---| ## **OTTERHAMPTON VILLAGE HALL Balance Sheet as at 31st December 2024** ## **Year to 31/12/2024 31/12/2023** |**CURRENT ASSETS**
Stock of heating oil
Debtors
Cash at Bank and in hand
Less Creditors:
Amounts falling due within one year
**TOTAL NET ASSETS**|**Unrestrict**
**ed Funds**
**Restrict**
**ed**
**Funds**
**Total for**
**year**
**£**
**£**
**£**
471
**471**
4,357
**4,357**
14,599
1,027
**15,626**
19,426
1,027
**20,454**
815
-
**815**
£ 18,611
£ 1,027
**£ 19,639**|**Total for**
**year**
**£**
588
1,608
25,770
27,966
7,090
£ 20,876| |---|---|---| Represented by: |**Unrestricted Funds**
General Fund
Reserve for Fun Day
**Restricted Funds**|**17,910**
**702**
**18,612**
**1,027**
**£ 19,639**|19,147
702
19,848
1,027
£ 20,876| |---|---|---| ## **Notes to the Accounts** **Accounting Policies** 1 Capital expenditure a) All capital expenditure is charged directly to Income and Accruals Basis b) These Accounts are prepared on the Accruals basis, Louisa Bates Treasurer 15/10/2025