## **PRESTON ROAD COMMUNITY CENTRE (CIO)**
**Charity number:** 1186725
**FINANCIAL STATEMENTS FOR THE YEAR ENDED 30[TH] APRIL 2023**
## **Preston Road Community Centre (CIO)**
## **Financial Statements for the Year Ended 30[th] April 2023**
|**Contents**||
|---|---|
|Charity Information|1|
|Trustees Report|2 - 3|
|Statement of Trustees Responsibilities|4|
|Independent Examiner’s Report|5|
|Statement of Financial Activities|6|
|Balance Sheet|7|
|Notes to the financial statements|8 - 11|
Page 1
## **Preston Road Community Centre (CIO)**
## **Financial Statements for the Year Ended 30[th] April 2023**
## **Charity Information**
## **Governing Instrument**
The CIO is a charity registered with the Charity Commission under number 1186725. It is governed by the Constitution of Preston Road Community Centre, which was adopted on 15[th] August 2019.
## **Activities**
The CIO runs a community centre in Preston Road, Abingdon for the benefit of local residents and organisations. Its objects are to advance education and, in the interests of social welfare, to provide leisure and recreational activities.
## **Trustees and Officers of the CIO**
|**Chairman**|Mr R Ball|
|---|---|
|**Vice Chairman**|Mr J Webber|
|**Honorary Secretary**|Mr A Fear|
|**Trustee**|Mrs S Smith|
|**Trustee**|Mr C Palmer|
|**Address**|Preston Road Community Centre|
||Midget Close|
||Abingdon|
||Oxon OX14 5NR|
|**Bankers**|Nat West plc|
||11 Market Place|
||Abingdon|
||Oxon OX14 3HH|
|**Independent Examiner**|Mrs C Norris FCCA (retired)|
||11 Binning Close|
||Drayton|
||Abingdon|
||Oxon OX14 4LN|
Page 2
## **PRCC Trustees Report for the year ending 30[th] April 2023**
## **General**
The Preston Road Community Centre is a busy place where people come together for activities and events. Many groups use the centre, such as the Vineyard Church, the University of the Third Age, parents/carers with children, youth groups, fitness classes, bingo, wine tasting, town twinning, etc.
Behind the scenes, a dedicated team of trustees ensure the smooth operation of the Preston Road Community Centre. Trustees regularly meet to review financial matters, ensuring the centre's financial stability and growth. Health and safety remain paramount, and the trustees inspect, monitor, and address potential concerns. Repairs are carefully evaluated, ensuring the centre's facilities remain in top condition. Investments are considered to allow the centre to meet the community's evolving needs.
Bingo continues every Tuesday evening and provides a much-needed social activity for community members.
The Abingdon Emergency Foodbank continues to operate from the Centre every week during the year. This provides a local distribution centre to recipients in the area, the central bank at Christ Church being just over two miles away. The food bank needed to increase its size with some people from Ukraine, and extra storage was provided. Trustees agreed this could happen with no charge.
The Blood Donors Centre also visits throughout the year.
## **Finance and staffing**
The year ended with an income of £5,395 greater than the expenditure.
More money has been spent on general maintenance than any major improvements, the latter being constrained by the lack of clarity about future leasing arrangements. Trustees got quotes and decided to replace the lights with LED lighting. Several improvements could still be made without more volunteer help, and because the lease needs agreement, these improvements have been put off for now.
Income from hiring the Centre, £28,675, has nearly got back to the level of £29,803 achieved before the pandemic. Some hires did not return after the pandemic and were mostly replaced by new hires.
Bingo did not make a profit this year, although there is more stock at the end of the year, so the event is being marketed with a leaflet drop to let local people know about the entertainment. Trustees agreed that it also provides a social function, although it was originally started for fundraising.
The booking fee had not increased since August 2019, and trustees agreed an increase was needed from January 1st, 2023, to cover increases in energy and wages.
## **The building**
The landlord, the Vale of White Horse District Council (VWHDC) conducted a building condition survey four years ago and produced a report showing the expected repairing risk over the 20-year lease term being considered under a lease renewal. That risk was estimated at £174,000 for maintaining the building in its current condition at 2018 prices. Discussions started to work through how that risk could be managed, given that VWHDC is looking to pass all costs associated with their buildings to the charity under a Full Repair and insuring lease. However, there has been a
Page 3
change of management of VWHDC properties, so discussions have been reframed to include building repairs outstanding through the various council reorganisations. The matters continue under discussion again now permanent people are in position at VWHDC, but no agreement has been reached. Trustees have investigated and obtained free legal counsel, the findings of which have been shared. The legal counsel largely concurs with their interpretation that trustees should not sign the entire FRI lease due to its excessively unfavourable terms. Additionally, the legal counsel confirmed that the CIO has LTA54 legal protection. Furthermore, the counsel pointed out that the centre's use is restricted to local community purposes, and therefore, charging commercial rent could be challenged.
Building maintenance takes up a lot of Trustees' time and effort. An updated Fire Safety risk assessment resulted in additional signs, removing clutter from the office, and adding an extra cabinet for cleaning materials. There has been an issue with the moveable screens, which haven’t given trouble-free service because of faulty workmanship, which has taken a lot of time to negotiate repairs.
Steps have been taken to ensure the safety of users in the car park, where there were deliveries to the adjoining pub at times when users were in the centre.
Trustees are still considering security enhancements like CCTV and an improved electronic entry system to protect users and improve disabled toilets. The air-con system requires replacement, but this item is one of the matters being agreed upon between the CIO and VWHDC.
## **Management**
The association will continue to support a wide range of activities through the user groups that operate in the Community Centre. The Trustees continue to seek new groups and volunteers to help keep the Community Centre running smoothly as a clean, well-appointed, and comfortable place to enjoy the activities available and to hire for children’s parties.
Trustees moved to hold documents electronically as part of an online contract that also gave trustees email accounts for trustee business.
One trustee has resigned, and the need for trustees and volunteers to help run the centre is more pressing. One person does more than their fair share, which is not sustainable. The other trustees are starting to take on more of his tasks, but the CIO needs more active trustees with the right skills.
Trustees began looking at options for sustainable energy. The building is a single brick building, so loses heat.
## **Public Benefit Statement**
The Community Centre is available for hire seven days a week, all year round, to individuals and groups for activities that are consistent with the objectives of the charity. Volunteers give up their time to open and close the building for children’s parties, although most regular users have their own sets of keys. Activities are held for all age groups from parents and toddler groups, youth clubs, to groups for older people. Volunteers give many hours each week to ensure the Community Centre is available and is in good order, as well as running fund raising activities. The Trustees continue to look at ways to reduce running costs whilst providing a good venue with good facilities.
For and on behalf of the Trustees
Preston Road Community Centre - Alastair Fear - December 2023
Page 4
## **Preston Road Community Centre (CIO)**
## **Statement of Trustees Responsibilities**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity’s financial activities during the year and of its financial position at the end of the year. In preparing financial statements giving a true and fair view, the trustees are required to:
- select suitable accounting policies and then apply them consistently;
- make judgements and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed, subject to any departures disclosed and explained in the financial statements; and;
- prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy the financial position of the charity and which enable them to ascertain the financial position of the charity and which enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations and the provisions of the constitution of the association. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
On behalf of the trustees
13[th] November 2023
Mr R Ball Chairman
Page 5
Prnston Road Communlty Centre
Independent Ex4min•V• Roport to tho Trustees of
Preston Road Community Centre (Chartty no. 1186725}
on accounts for th• year ended 301h Aprll 2023 set out on pages 6 - 11
Re8poctlvo re8ponslbilitios of trustees and Ind•pnd6nt examiner
I report to the tru8tee8 on my examination of the accounts of the above charity ('the Trust.) for the
year ended 30bl April 2023.
As the charty's trustee8. you are responsible for the preparatl¢M of the a¢¢ounts in accordance
with the requirements of the Charities Act 2011 (kne Act.).
I report in re8ped of my examination of the Trust's accourrts carrfred out under sedion 145 of the
2011 Acl and in carying out my examination, I have followed all the applicable directions given by
the Charity Commission under section 145(5)(b) of the Act.
Indep•nd•nt examln•rf• •tst•m•nt
I have completed my examination. I confimi that no material matters have come to my attention In
connection with the examinats'on which gives me cau8e to believe that in, any matèrial re8P8¢t,'
the accounting records were not kept in accordance with 8ection 130 of the Chariti08 Act., or
the accounts did not accord with the accounting records.. or
the accounts did not comply with the applicable requirements ConMIng the fom and content
of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any
requirement Ihat the accounls grve a INe and falrf vlew which is not a matter con81dered a8 part
of an independent examination.
I have no concems and have come no other matter8 in connection vitth the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
account8 to be reached.
C Norri8 FCCA (retired)
11 Binning Close
Orayton
Abingdon,
Oxon OX14 4LN
23 Augu8t 2023
Page 6
## **Preston Road Community Centre**
## **Statement of Financial Activities for the Year Ended 30[th] April 2023**
|**Note**
**Incoming Resources**
Incoming resources from generated funds:
- own functions
- grants
- donations
- interest received
Incoming resources from charitable activities:
- booking fees
Other incoming resources
**_Total Incoming Resources_**
**Resources Expended**
Costs of generating funds:
- own functions
Charitable activities:
- centre running costs
2
Governance costs
3
**_Total Resources Expended_**
Net incoming resources before transfers
Transfers between funds
Net incoming resources
Unrealised Losses/Gains on Investments
Net movement in Funds
Balances brought forward - 1stMay 2022
Balances carried forward - 30thApril 2023|**2023**
**2022**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
13,898
-
13,898
16,484
-
-
-
2,667
60
-
60
250
488
-
488
14
28,675
-
28,675
21,321
-
-
-
-|
|---|---|
||43,121
-
43,121
48,936|
||13,900
-
13,900
14,097
23,502
-
23,502
19,693
324
-
324
441|
||37,726
-
37,726
34,231|
||5,395
-
5,395
6,505
-
-
-
-|
||5,395
-
5,395
6,505
-
-
-
-|
||5,395
-
5,395
6,505
119,169
-
119,169
112,664|
||124,564
-
124,564
119,169|
Page 7
## **Preston Road Community Centre Balance Sheet at 30th April 2023**
|**Note**
**Fixed Assets**
Equipment
6
**Current Assets**
Stock
7
Debtors
8
Cash at bank and in hand
Creditors: amounts falling due within
one year
9
**Net current assets**
**Total assets less current liabilities**
Creditors: amounts falling due after
more than one year
10
**Net assets**
**The funds of the charity:**
Restricted income funds
11
Unrestricted Income funds
12|**2023**
**2022**
**Unrestricted**
**Restricted**
**Total**
**Total**
**£**
**£**
**£**
**£**
690
-
690
1,114|
|---|---|
||690
-
690
1,114|
||1,648
-
1,648
1,107
4,346
-
4,346
2,866
119,706
-
119,706
118,150|
||125,700
-
125,700
122,123
(1,826)
-
(1,826)
(4,068)|
||123,874
-
123,874
118,055|
||124,564
-
124,564
119,169
-
-
-
-|
||124,564
-
124,564
119,169|
||-
-
-
-
124,564
-
124,564
119,169|
||124,564
-
124,564
119,169|
The financial statements on pages 6 to 11 were approved by the trustees on signed on their behalf by:
13[th] November 2023
Mr R Ball Chairman
Page 8
## **Preston Road Community Centre**
## **Notes to the Accounts for the Year Ended 30[th ] April 2023**
## **1 Accounting Policies**
## **Basis of accounting**
These accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. They have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and with the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
## **Funds Structure**
Unrestricted Income funds comprise those funds which the trustees are free to use for any purpose in furtherance of the charitable objects. Unrestricted funds may include designated funds where the trustees, at their discretion, have created a fund for a specific purpose.
Restricted income funds are funds which are to be used in accordance with specific restrictions imposed by the donors.
The nature of each restricted fund is set out in the notes to the accounts.
## **Fixed assets**
Depreciation is provided at rates calculated to write off the cost less residual value of each asset over its expected useful life as follows:
General Equipment 25% on cost Partitions 20% on cost Computer Equipment 33% on cost
## **Stock**
Stocks of goods for resale are valued at the lower of cost and net realisable value.
## **Incoming resources**
All incoming resources are recognised once the charity has entitlement to the resources, it is certain that the resources will be received, and the monetary value of incoming resources can be measured with sufficient reliability.
## **Resources expended**
Liabilities are recognised as resources expended as soon as there is a legal or constructive obligation committing the charity to the expenditure. All expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category.
## **Change in basis of accounting**
There has been no change to the accounting policies since last year.
Page 9
## **Preston Road Community Centre**
## **Notes to the Accounts for the Year Ended 30[th ] April 2023**
## **2 Centre running costs**
|Wages
Water rates
Light and heat
Telephone and Broadband
Lease – Anticipated credit from 2022 for £500 cancelled
Licences
Alarm maintenance
Insurance
Repairs and renewals
Cleaning and refuse collection
Depreciation
Profit on disposal of fixed assets
**3**
**Governance Costs**
Administration|**2023**
**£**
7,108
900
3,246
624
(325)
180
554
1,039
6,533
2,957
686
-
23,502
**2023**
**£**
324
324|**2022**
**£**
6,400
389
2,611
609
500
180
548
2,017
2,704
2,413
1,322
-|
|---|---|---|
|||19,693|
|||**2022**
**£**
441|
|||441|
## **4 Trustees Remuneration**
No remuneration was paid or expenditure reimbursed in the year.
## **5 Staff Costs**
|**aff Costs**|||
|---|---|---|
||**2023**|**2022**|
||**£**|**£**|
|Salaries|7108|6,400|
The average number of full-time equivalent employees is less than one. No employee earned more than £60,000.
Page 10
## **Preston Road Community Centre**
## **Notes to the Accounts for the Year Ended 30[th ] April 2023**
|**6**
**Fixed Assets**
**Cost**
1stMay 2022
Additions
Disposals
30thApril 2023
**Depreciation**
1stMay 2022
Charge for Year
Disposals depreciation
30thApril 2023
**NBV**
30thApril 2023
30thApril 2022
**7**
**Stock**
Bingo stock – prizes, tickets, items for resale
**8**
**Debtors**
Bookings
Prepayments
Tax recoverable on Gift Aid income
Other debtors|**Equipment**
**£**
60,625
262
-
60,887
59,511
686
-
60,197
690
1,114
**2023**
**£**
1,648
1,648
**2023**
**£**
4,198
148
-
-
4,346||**Total**
**£**
60,625
262
-|
|---|---|---|---|
||||60,887|
||||59,511
686
-|
||||60,197|
||||690|
||||1,114|
||||**2022**
**£**
1,107|
||||1,107|
||||**2022**
**£**
1,661
1,205
-
-|
||||2,866|
Page 11
## **Preston Road Community Centre**
## **Notes to the Accounts for the Year Ended 30[th ] April 2023**
|**9**
**Creditors falling due within one year**
Sundry creditors and accruals
Payments in advance
**10**
**Creditors falling due after more than one year**
None
**11**
**Restricted income funds**
1st May 2021
Incoming resources
Resources expended – Revenue expenditure
Resources expended – Capital expenditure
30thApril 2022
**12**
**General account**
1st May 2021
Retained (deficit) / surplus for the year
30thApril 2022|**2023**
**£**
2,305
1,763
4,068
**2023**
**£**
-
**2023**
**£**
-
-
-
-
-
**2023**
**£**
119,169
5,395
124,564|**2022**
**£**
2,305
1,763|
|---|---|---|
|||4,068|
|||**2022**
**£**
-|
|||**2022**
**£**
-
-
-
-|
|||-|
|||**2022**
**£**
112,664
6,505|
|||119,169|
The general account consists of unrestricted income funds available to be spent for any of the purposes of the charity. We have reserved £50,000 of this for future refurbishments of the Centre.