Financial Report For the year ended 31 December 2024
Contents
| Reference and Administrative Details | 3 |
|---|---|
| Trustees' Annual Report | 4 - 10 |
| Independent Examiner’s Report | 11 |
| Statement of Financial Activities | 2 |
| Balance Sheet | 13 |
| Notes to Financial Statements | 14 - 20 |
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Reference and Administrative Details Year Ended 31 December 2024
Charity Name Evergreen Collective Charity Number 1186696 Registered Office 22 Cottonbrook Road Derby DE23 8YJ Board of Trustees Misba Khan Sophina Quayum Dr Ismaa Aslam Nayer Raj Dr Shehla Imtiaz-Umer Independent Examiner Paragon Accountants 155 Normanton Road Derby DE23 6UR
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Trustees’ Annual Report
Year Ended 31 December 2024
The trustees present their report and the financial accounts for the period ended 31 December 2024. The trustees who served during the year and up to the date of this report are set out on page 3.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document and ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016)’.
Structure, Governance & Management
Governing Document
Evergreen Collective is registered with the Charity Commission (Charity number 1186696) and was incorporated on 2 December 2019. The charity is governed by a Constitution of a Charitable Incorporated Organisation dated 29 November 2019. Until July 2020, Evergreen Collective was based at St Michael’s Church before moving to its current registered office and principal address at 22 Cottonbrook Road, Derby DE23 8YJ.
The Board of Trustees, listed on the Administration page, serves as the governing body responsible for the overall management and strategic direction of the charity. The charity trustees are responsible for the general control and management of the charity and meet on a quarterly basis through a range of communication methods, including both online and in-person meetings. They are accountable for all decisions relating to the day-to-day operations and longterm development of the organisation.
To support the effective running of the charity, the trustees have established a number of subcommittees to oversee specific projects and areas of work. One such example is the Fundraising Committee, which was formed to coordinate fundraising efforts for the building lease purchase in January 2024 to house Evergreen Collective’s charitable services and activities.
Recruitment and Appointment of Trustees
In selecting new trustees, we seek to identify people who regularly attend events organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees will be asked to attend trustee meetings as observers and given more details of the charity’s aims and objectives. If all trustees agree, the new candidate will be proposed as a new trustee at the subsequent trustee meetings. This process allows due consideration of a person’s eligibility, personal competence, specialist knowledge and skills.
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Induction and Training of Trustees
Following appointment, new trustees are introduced into their role and given copies of the governing instrument, existing policies and procedures of the charity. A number of publications from the Charities Commission are provided including guidance on charities and public benefit. This will ensure all trustees are aware and familiar with the scope of their responsibilities under the Charities Act. Initially, new trustees will work with an existing trustee, they are then given the task of leading a particular project and eventually overseeing projects/sub-committees.
Safeguarding
Evergreen Collective is committed to protecting our staff, volunteers, and the individuals and communities we serve. Our safeguarding policies and procedures set clear expectations for everyone involved in our work, ensuring that risks are effectively managed and accountability is maintained at all levels of the organisation. We have a designated Safeguarding Lead, and the Board of Trustees receives regular updates on safeguarding matters. All staff and volunteers are introduced to our safeguarding policies and procedures during their induction, and ongoing support and training are provided where appropriate. Evergreen Collective also works closely with our partners and stakeholders to ensure that safeguarding risks are monitored, reviewed, and managed effectively across all areas of our activity.
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What Evergreen Collective Set Out to Do
Objectives and Activities
To advance education for the public benefit of people in the city of Derby through the continued development of their individual capabilities, competencies, skills and understanding in national curriculum subjects and subjects of educational value.
Charity Aims
The Charity aims to meet its objectives through a mixture of contracts and service level agreements with statutory authorities, funding/grants and its own fundraising.
Charitable income is used to add value to the above services both in terms of the quality of its services and the variety of activities and projects planned for the benefit of the public.
Ensuring Our Work Delivers Our Aims
We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps to ensure our aim, objectives and activities remain focused on our stated purposes. We refer to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
Public Benefit
Evergreen is a highly respected local charity which concentrates on providing relevant, practical activities for the public in Derby with an emphasis on education, wellbeing and personal development.
It is an accepted truism that by investing in people we invest in our community. It is our duty to ensure that everyone is given the opportunity to develop skills and receive support for their personal wellbeing. The goal is that individuals are nurtured in an encouraging and positive way so that they can reach their potential and positively contribute to the community and society.
Achievements and Performance
Evergreen serves as a social hub for the local community. It provides opportunities and space for individuals to come together to learn, participate and contribute in educational courses, workshops and activities that support personal and community development.
Current Activities and Achievements
Children’s Activities
Building on previous success, we delivered another highly impactful Holiday Activities and Food (HAF) programme at Evergreen, empowering girls aged 7–11 through engaging, nutritious, and joyful school holiday experiences. The programme reached full capacity and received exceptional feedback from families.
Youth Activities
As part of Evergreen’s ongoing commitment to engaging and empowering young women, we continued to offer a range of regular activities, including our weekly netball sessions which remain a popular way for girls to stay active and connected. This year, we were delighted to collaborate with the National Citizen Service (NCS) to deliver a residential experience for girls aged 16–18. The residential included confidence-building workshops and resilience-focused activities that helped participants develop valuable life skills. We also created volunteering opportunities for young people, supporting their personal growth while strengthening their university applications, CVs, and references.
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Current Activities and Achievements
Adult Activities
Supporting women’s mental and physical wellbeing continued to be a cornerstone of Evergreen’s work. Our female-only clubs — from running and rounders to hiking, kickboxing, and Pilates — offered safe, welcoming spaces for women to move, connect, and grow together. This year we added new activities, including spin, swimming, and a wellbeing residential retreat that proved both restorative and empowering. We also created volunteering opportunities for women to play an active role in the charity’s work and give back to their community.
Future Plans
This year, we were proud to secure a 999year lease for a building that will become the long-term home of the Evergreen programme. Although the property is currently in a derelict state, we are committed to raising the necessary funds for its renovation and transformation into a vibrant community space. Looking ahead, we will continue to prioritise wellbeing activities for women and girls, which have been very well received and identified through community consultation as a key local need.
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Financial Review and Reserves Policy
Reserves Policy
Evergreen Collective’s reserves policy ensures that the charity manages its resources responsibly, makes informed financial decisions, and remains sustainable in the long term. The trustees regularly review the reserves position to ensure that sufficient funds are available to meet the charity’s objectives and maintain stability in the face of potential financial uncertainty.
At 31 December 2024, the balance on general unrestricted funds was in surplus, and the trustees are satisfied that this provides a sound financial foundation for the charity’s ongoing work. During the year, a significant portion of the charity’s reserves was utilised towards the purchase of the lease for the new premises, representing an important strategic investment in the delivery of Evergreen Collective’s charitable activities. As a result, the charity’s reserves position differs from that of the previous year; however, the trustees remain committed to rebuilding reserves in line with the established benchmark of two to six months of operational expenditure.
The trustees aim to maintain this level of reserves through prudent management of resources, effective strategic planning, and the continued development of existing and new income streams. This approach will ensure that Evergreen Collective remains financially resilient while continuing to deliver its charitable objectives.
Financial Review
The charity continued to generate sufficient contributions to meet the increasing demands of its education, youth and wellbeing programmes. The charity's main source of income this year was funding/grants which supported the projects and services the charity provided this year. Community donations/fundraising were the main source to raise funds for the new building the charity intends to secure.
Principal Risks and Uncertainties
The trustees will periodically review important areas of risk. Areas of safeguarding are recognised as an important part in working with vulnerable adults and young people. Other areas include regularly ensuring governance is strong and the skills amongst the team are developed as the charity continues to grow.
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Statement of Trustees Responsibilities
The trustees are responsible for preparing the Trustees’ Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice) and the laws applicable to charities in England and Wales. The financial statements for each financial year must give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources. In preparing these financial statements, the trustees are required to:
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Select suitable accounting policies and then apply them consistently; Observe the methods and principles in the Charities SORP 2016 (FRS 102); Make judgements and estimates that are reasonable and prudent;
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State whether applicable UK Accounting Standards have been followed, subject to any material departures disclosed and explained in the financial statements;
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Prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The trustees are responsible for keeping adequate accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity Accounts and Reports Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence, taking reasonable steps for the prevention and detection of fraud and other irregularities.
The Trustees’ annual report was approved by the Board of Trustees on 27th October and signed on its behalf by:
Miss Misba Khan - Chair of Trustees
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Independent Examiners Report
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2024.
Responsibilities and Basis of Report
As the charity's trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's Statement
I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
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1.accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
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2.the accounts do not accord with those records; or
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3.the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
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4.the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Irfan Younus
Paragon Accountants 155 Normanton Road Derby DE23 6UR
Date: 28th October 2025
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Statement of Financial Activities
YEAR ENDED 31 DECEMBER 2024
| Notes | Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|---|
| Income | |||||
| Donations & Legacies Class/Event fees Funding/Grants Fundraising Other |
2 3 4 5 6 |
772 13,883 - - - |
550 - 14,409 - - |
1,322 13,883 14,409 - - |
9,132 14,943 50,178 27,046 - |
| Total income | 14,655 | 14,959 | 29,614 | 101,299 | |
| Expenditure | |||||
| Project costs | 9 | 2,764 | 14,959 | 17,723 | 62,862 |
| Total Expenditure | 2,764 | 14,959 | 17,723 | 62,862 | |
| Net Movement and New income/Expenditure |
-11,891 | - | -11,891 | 38,438 | |
| Total Fund Brought Forward 31 Dec 2023 |
13 | 49,113 | 83,858 | 132,971 | 94,533 |
| Total Fund Carried Forward 31 Dec 2024 |
13 | 61,004 | 83,858 | 144,862 | 132,971 |
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Balance Sheet
YEAR ENDED 31 DECEMBER 2024
| Notes | 2024 Total £ |
2023 Total £ |
|
|---|---|---|---|
| Assets | |||
| Fixed Assets: | |||
| Tangible Fixed Assets: Leasehold property |
12 | 200,764 | - |
| Total Tangible Fixed Assets | 200,764 | - | |
| Current Assets: | |||
| Cash at bank | 13,098 | 132,971 | |
| Total Current Assets | 13,098 | 132,971 | |
| Liabilities | |||
| Amounts falling due after more than one year | 12 | (69,000) | - |
| Net Assets | 144,862 | 132,971 | |
| Funds | 13 | ||
| Unrestricted | 10,003 | 49,113 | |
| Restricted | 3,095 | 83,858 | |
| Total Charity Funds | 144,862 | 132,971 |
The financial statements have been approved by The Board of Trustees on 27th October and were signed on its behalf by:
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Misba Khan Chair of Trustees
Note to the Financial Statement
1.Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.
a) Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
Evergreen Collective meets the definition of a public benefit entity under FRS 102.
b) Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
c) Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
d) Allocation of support and governance costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities.
e) Tangible fixed assets
All fixed assets are capitalised at cost, where considered appropriate to capitalise. Those purchased by specific gifts and grants have been written off fully in the year of gift.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures, fittings and equipment - 3 years straight line basis
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f) Taxation
The charity is exempt from corporation tax on its charitable activities.
g) Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees or management committee have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations/funding which the donor/funder has specified are to be solely used for particular areas of the charity’s work or for specified projects being undertaken by the charity.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
h) Operating leases
Rentals paid under operating leases are charged to the Statement of Financial Activities as they fall due.
i) Pension costs
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
j) Foreign currency transactions
Transactions in foreign currencies are translated at rates prevailing at the date of the transaction. Balances denominated in foreign currencies are translated at the rate of exchange prevailing at the year end.
k) Accounting estimates and key judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources.
The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The key source of estimation uncertainty that has a significant effect on the amounts recognised in the financial statements is depreciation as described in note 1(e) above.
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2. Income from Donations and Legacies
| Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|
| Unrestricted Donations Individual donations Other |
772 - |
- - |
772 - |
175 - |
| Restricted Donations New Building Homeless Projects Refugee Projects Ramadan Projects Humanitarian Emergency Response Other |
- - - - - - - |
- - - 550 - - - |
- - - 550 - - - |
3,580 - 25 67 5,285 - - |
| 772 | 550 | 1,322 | 9,132 |
3. Income from Charitable activities
| Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|
| Class/Event fees | 13,883 | - | 13,883 | 14,943 |
| 13,883 | - | 13,883 | 14,943 |
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4. Income from Funders and Grants
| Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|
| Groundwork YHA Community Action - HAF Locality Aviva Community Fund Muslim Sports Foundation Local Giving Rounders England Active Partners Trust Community Action - DHIP |
- - - - - - - - - - |
1000 2500 609 10,300 - - - - - - |
1000 2500 609 10,300 - - - - - - |
- - 5,655 - 29,455 5000 500 4,970 1,600 2,998 |
| - | 14,409 | 14,409 | 50,178 |
5. Income from Fundraising
| Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|
| New building | - | - | - | 27,046 |
| - | - | - | 27,046 |
6. Other Income
| Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|
| Other | - | - | - | - |
| - | - | - | - |
7. Staff Costs and Numbers
| 2024 £ |
2023 £ |
||
|---|---|---|---|
| Salaries | - | - |
The above salaries refer to the project based wages/salaries. No employees received emoluments in excess of £60,000.
8. Trustee Remuneration and Related Party Transactions
There were no trustees’ remuneration or other benefits for the year ended 31 Dec 2023 nor for the year ended 31 Dec 2024.
9. Expenditure
| Unrestricted Funds £ |
Restricted Funds £ |
2024 Total £ |
2023 Total £ |
|
|---|---|---|---|---|
| Costs directly allocated to activities | ||||
| Staff costs Fundraising Project costs Consultants Communications Audit and accountancy Trustee training Trustee meeting costs Depreciation Legal fees Programme development Administrative costs |
- - 2,764 - - - - - - - - - |
- - 14,959 - - - - - - - - - |
- - 17,723 - - - - - - - - - |
- 141 62,721 - - - - - - - - - |
| Total costs allocated to activities | 2,764 | 14,959 | 17,723 | 62,862 |
| Allocation of support and governance costs | - | - | - | - |
| Total expenditure | 2,764 | 14,959 | 17,723 | 62,862 |
10. Net Incoming Resources for the year (expenditure)
| 2024 £ |
2023 £ |
|
|---|---|---|
| Independent Examination Fee | - | - |
11. Taxation
As a Charity, Evergreen Collective is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
12. Tangible Fixed Assets
During the year the charity entered into a 999-year lease for a building to be used to further the charity’s objectives. The total purchase cost is £200,764 (subject to annual increases in line with RPI), of which £69,000 remains outstanding at the year end. No depreciation has been charged in the year as the building is not depreciated.
| depreciated. | ||
|---|---|---|
| Cost | Long Leasehold Property | Total |
| At 1 January 2024 | - | - |
| Additions during the year | £200,764 | £200,764 |
| At 31 December 2024 | £200,764 | £200,764 |
| Depreciation | - | - |
| Net book value at 31 Dec 2024 | £200,764 | £200,764 |
At the year end, the charity has an outstanding commitment of £69,000, which is subject to annual increases in line with the Retail Prices Index (RPI), to complete the purchase of the building.
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13. Funds
Unrestricted Funds
| Balance 31 Dec 2023 £ |
Incoming Resources £ |
Resources Expended £ |
Balance 31 Dec 2024 £ |
|
|---|---|---|---|---|
| General reserves | 49,113 | - | - | 10,003 |
| Unrestricted Funds | 49,113 | - | - | 10,003 |
General reserves: General reserves represent the funds of the Charity which are not designated for a particular purpose.
Restricted Funds
| Restricted Funds | ||||
|---|---|---|---|---|
| Balance 31 Dec 2023 £ |
Incoming Resources £ |
Resources Expended £ |
Balance 31 Dec 2024 £ |
|
| New Building Homeless Projects Refugee Projects Ramadan Projects Emergency Response Humanitarian Crowdfunder Groundwork YHA Community Action Locality |
51,308 625 766 751 804 149 29,455 - - - - |
- - - 550 - - - 1000 2500 609 10,300 |
51,308 - - 550 - - 29,455 1000 2500 609 10,300 |
- 625 766 751 804 149 - - - - - |
| Restricted Funds | 83,858 | 14,959 | 95,722 | 3,095 |
14. Purpose of Funds
Groundwork YHA Community Action Locality
From the Tesco Community Grants to support the youth mentorship programme.
To support a wellbeing residential for women in the Peak District. To support the Holiday and Food (HAF) programme. To support the application for Community Ownership Fund.
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Evergreen Collective is a registered charity in England and Wales (1186696)