OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-12-31-accounts

Registered Charity Number: 1186696

Evergreen Collective

Financial Report

For the year ended 31 December 2023

1

CONTENTS OF FINANCIAL REPORT YEAR ENDED 31 DECEMBER 2023

Page
Reference and Administrative Details 3
Trustees' Annual Report 4 - 6
Independent Examiner’s Report 7
Statement of Financial Activities 8
Balance Sheet 9
Notes to Financial Statements 10 - 15

2

EVERGREEN COLLECTIVE REFERENCE AND ADMINISTRATIVE DETAILS YEAR ENDED 31 DECEMBER 2023

Charity Name: Evergreen Collective
Registered Charity Number: 1186696
Registered Office: 22 Cottonbrook Road
Derby
DE23 8YJ
Board of Trustees: Misba Khan
Sophina Quayum
Dr Ismaa Aslam
Nayer Raj (appointed 08/11/2020)
Dr Shehla Imtiaz-Umer ( appointed 08/11/2020)
Independent Examiner: Paragon Accountants
155 Normanton Road
Derby
DE23 6UR

3

EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 DECEMBER 2023

The trustees present their report and the financial accounts for the period ended 31 December 2023. The trustees who served during the year and up to the date of this report are set out on page 3.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document and ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016)’.

Structure, Governance and Management

Governing Document

Evergreen Collective was based at St Michael’s Church until July 2020 and moved to 22 Cottonbrook Road, DE23 8YJ from August 2020 which is now the registered office and the principal address of the charity. Evergreen Collective is a Registered Charity (No. 1186696). The charity registered on 2 December 2019 and the governing document is a Constitution of a Charitable Incorporated Organisation dated 29 November 2019.

The charity trustees are responsible for the general control and management of the charity. The trustees meet on a quarterly basis via various means of communication, be that via online or physical meetings and are responsible for all decisions related to the overall running of the charity. To assist in the smooth running of the charity the trustees established a number of sub-committees to help oversee certain projects and aspects of the charity’s work. An example of such a committee is the fundraising committee for a building to house the charitable services and activities.

Recruitment and Appointment of Trustees

In selecting new trustees, we seek to identify people who regularly attend events organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees will be asked to attend trustee meetings as observers and given more details of the charity’s aims and objectives. If all trustees agree, the new candidate will be proposed as a new trustee at the subsequent trustees meeting. This process allows due consideration of a person’s eligibility, personal competence, specialist knowledge and skills.

Induction and Training of Trustees

Following appointment, new trustees are introduced into their role and given copies of the governing instrument, existing policies and procedures of the charity. A number of publications from the Charities Commission are provided including guidance on charities and public benefit. This will ensure all trustees are aware and familiar with the scope of their responsibilities under the Charities Act. Initially, new trustees will work with an existing trustee, they are then given the task of leading a particular project and eventually overseeing projects/sub-committees.

Objectives and Activities

To advance education for the public benefit of people in the city of Derby through the continued development of their individual capabilities, competencies, skills and understanding in national curriculum subjects and subjects of educational value.

Charity Aims

The Charity aims to meet its objectives through a mixture of contracts and service level agreements with statutory authorities, funding/grants and its own fundraising.

4

Charitable income is used to add value to the above services both in terms of the quality of its services and the variety of activities and projects planned for the benefit of the public.

Ensuring Our Work Delivers Our Aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps to ensure our aim, objectives and activities remain focused on our stated purposes. We refer to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

Public Benefit

Evergreen is a highly respected local charity which concentrates on providing relevant, practical activities for the public in Derby with an emphasis on education, wellbeing and personal development.

It is an accepted truism that by investing in people we invest in our community. It is our duty to ensure that everyone is given the opportunity to develop skills and receive support for their personal wellbeing. The goal is that individuals are nurtured in an encouraging and positive way so that they can reach their potential and positively contribute to the community and society.

Achievements and Performance

Evergreen serves as a social hub for the local community. It provides opportunities and space for individuals to come together to learn, participate and contribute in educational courses, workshops and activities that support personal and community development.

Current Activities and Achievements

Children’s Activities

Evergreen continues to run a Children’s Rounders Club on Thursday evenings at a local park in Derby with an aim to develop a group of children aged 5-11years in their skillset, confidence and wellbeing. The Children’s Rounders Club runs at the same time as the Evergreen Women’s Rounders Club so that mothers can attend their Rounders Club without the worry of childcare.

This was also the first year we introduced the HAF (Holiday and Food) programme at Evergreen for girls aged 7 - 11 years, offering a school holidays club for children who qualified for free school meals. It was a success and fully booked with great feedback.

Youth Activities

As part of Evergreen’s plan to engage female youth a few regular activities were introduced which included a weekly netball session, a monthly book club and monthly confidence-based workshops. Evergreen also continued its mentoring programme working with secondary schools to provide support for teenage girls. Volunteering opportunities were also provided to young people which would help with personal development, University applications and CV/references.

Adult Activities

As part of Evergreen’s plans to support mental and physical health the charity continued to offer their female only Running Club, Rounders Club, Hiking Club, Boxing and Pilates sessions. It also introduced boxercise sessions, kickboxing, trips to local heritage sites and netball sessions for women. To add to the wellbeing support Evergreen offers, the charity upskilled two volunteers through a nutrition course to understand and share tips on eating well.

Evergreen also organised their first residential which was held in the Peak District this year which was received well and further demand led to a second residential a few months later at the same place with similar activities for a different cohort of participants.

5

Community Activities and Fundraising

Evergreen were part of a campaign to encourage keeping active in Ramadan called ‘Ramadan Recharge’. As part of this campaign the charity shared tips and the benefits in staying active and organised a Ramadan hike which ended with a meal. The campaign was received well and enjoyed by those who attended the event.

As part of the charity’s community cohesion work the ‘ Gift of Ramadan’ event took place again this year in which members of the community fasted for a day in Ramadan with the intention of understanding community faiths and community development which was joined by 25 people and a great success.

This year the charity also used their activities to raise funds for three humanitarian projects (water wells in Africa, free medical care in Kashmir and the poor in Pakistan) through general fundraising as well as a Netball tournament. This was a great way to bring the community together for a good cause and increase impact. A fundraising campaign was organised to raise funds for the building Evergreen were successful in application. The building intends to house the charity’s current projects and activities and increase their work. The news on potentially acquiring the building was received with great support, enthusiasm and efforts to raise the funds.

Future Plans

We intend to increase the health and wellbeing activities and projects provided by Evergreen as engagement and feedback shows the interest and impact on personal development and skills, one of Evergreen’s main aims as stated in our governing document. With a physical space that houses Evergreen’s activities and services this should be a lot easier to provide and ensure consistency.

The charity recognises the need to continue to improve its financial control and overall governance and therefore plans to stay engaged with independent consultants and implement the resulting recommendations.

Financial Review and Reserves Policy

Reserves policy

The balance on general unrestricted funds on 31 December 2023 were in surplus. The trustees are satisfied that the balance of the fund will enable the charity to meet its objectives. The trustees have also examined the requirement to maintain reserves for the ongoing work of the charity and concluded that the most appropriate level is between 2 to 6 months of operational expenditure. The trustees hope to maintain this by good management of resources, nursing existing and acquiring new income streams. Current business plans and strategic planning seeks to encompass this.

Financial Review

The charity continued to generate sufficient contributions to meet the increasing demands of its education, youth and wellbeing programmes. The charity's main source of income this year was funding/grants which supported the projects and services the charity provided this year. Community donations/fundraising were the main source to raise funds for the new building the charity intends to secure.

Principal Risks and Uncertainties

The trustees will periodically review important areas of risk. Areas of safeguarding are recognised as an important part in working with vulnerable adults and young people. Other areas include regularly ensuring governance is strong and the skills amongst the team are developed as the charity continues to grow.

The Trustees’ annual report was approved by the Board of Trustees on ………………………. And signed on its behalf by:

………………………………….

Miss Misba Khan - Trustee

6

EVERGREEN COLLECTIVE INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES YEAR ENDED 31 DECEMBER 2023

Independent Examiner’s Report to the Trustees of Evergreen Collective

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2023.

Responsibilities and Basis of Report

As the charity's trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

............................................................

Date: .................................................

Irfan Younus

Paragon Accountants 155 Normanton Road Derby DE23 6UR

7

EVERGREEN COLLECTIVE STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2023

Notes Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
Income
Funding
1
2
0 50,178 50,178 30,909 24,055 750
Donations & Legacies 3 175 8,957 9,132 22,239 38,711 34,865
Income from Charitable activities
Class/Event fees
Fundraising
Other Income
4
5
6
14,943
27,046
0
0
0
0
14,943
27,046
0
9,999
15,733
923
570
1,060
2,217
22,157
1,828
-
Total income 42,164 59,135 101,299 79,803 66,613 59,600
Expenditure 7
Charitable activities 7 22,446 40,416 62,862 47,530 38,539 41,466
Total Expenditure 22,446 40,416 62,862 47,530 38,539 41,466
Net Movement and
New income/Expenditure
8 19,718 18,720 38,438 32,273 28,074 18,134
Total Fund Brought
Forward 31 Dec 2022
29,395 65,138 94,533 62,260 34,186 16,052
Total Fund Carried
Forward 31 Dec 2023
9 49,113 83,858 132,971 94,533 62,260 34,186

8

EVERGREEN COLLECTIVE

BALANCE SHEET YEAR ENDED 31 DECEMBER 2023

Notes 2023
£
2022
£
2021
£
2020
£
Current Assets
Cash at bank 132,971 94,533 62,260 34,186
132,971 94,533 62,260 34,186
Net Current Assets (Liabilities) - - -
Total Assets less
Current Liabilities
132,971 94,533 62,260 34,186
Net Assets 132,971 94,533 62,260 34,186
Funds 9
Unrestricted 49,113 29,395 22,843 30,702
Restricted 83,858 65,138 39,417 3,484
Total Charity Funds 132,971 94,533 62,260 34,186

The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:

………………………………….

Miss Misba Khan - Trustee

9

EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2023

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.

a) Basis of preparing the financial statements

The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.

Evergreen Collective meets the definition of a public benefit entity under FRS 102.

b) Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

c) Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

d) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities.

e) Tangible fixed assets

All fixed assets are capitalised at cost, where considered appropriate to capitalise. Those purchased by specific gifts and grants have been written off fully in the year of gift.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

f) Taxation

The charity is exempt from corporation tax on its charitable activities.

10

g) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees or management committee have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations/funding which the donor/funder has specified are to be solely used for particular areas of the charity’s work or for specified projects being undertaken by the charity.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

h) Operating leases

Rentals paid under operating leases are charged to the Statement of Financial Activities as they fall due.

i) Pension costs

The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

j) Foreign currency transactions Transactions in foreign currencies are translated at rates prevailing at the date of the transaction. Balances denominated in foreign currencies are translated at the rate of exchange prevailing at the year end.

k) Accounting estimates and key judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources.

The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key source of estimation uncertainty that has a significant effect on the amounts recognised in the financial statements is depreciation as described in note 1(e) above.

2. Income From Funders and Grants

Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
Aviva
Muslim Sports Foundation
Community Action - HAF
Local Giving
Rounders England (Derby)
Rounders England (Burton)
Active Partners Trust
Community Action - DHIP
29,455
5,000
5,655
500
2,457.5
2,512.5
1,600
2,998
29,455
5,000
5,655
500
2,457.5
2,512.5
1,600
2,998
Total Income from Funding 0 50,178 50,178 30,909 24,055 750

11

3. Income from Donations and Legacies

Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
Unrestricted Donations
Individual donations
Other
175
0
0
0
175
0
11,400
0
27,709
2,800
17,669
-
Restricted Donations
New Building
Homeless Projects
Refugee Projects
Ramadan Projects
Humanitarian
Emergency Response
Other
0
0
0
0
0
0
0
3,580
0
25
67
5,285
0
0
3,580
0
25
67
5,285
0
0
55
0
0
1,495
9,289
0
0
4,491
1,592
120
1,114
885
0
0
4,681
1,554
895
67
9,195
804
0
Total Income from Donations 175 8,957 9,132 22,239 38,711 34,865

4. Income from Charitable activities

Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
Class/Event fees 14,943 0 14,943 9,999 570 22,157
14,943 0 14,943 9,999 570 22,157

5. Income from Fundraising

Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
New building 27,046 0 27,046
27,046 0 27,046 15,733 1,060 1,828

6. Other Income

Unrestricted
Funds
£
Restricted
Funds
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
Other 0 0 0
0 0 0 923 2,217 0

12

7. Expenditure

Unrestricted
Expenditure
£
Restricted
Expenditure
£
2023
Total
£
2022
Total
£
2021
Total
£
2020
Total
£
Costs directly allocated to activities
Staff costs
Fundraising
Project costs
Consultants
Communications
Audit and accountancy
Trustee training
Trustee meeting costs
Depreciation
Legal fees
Programme development
Administrative costs
0
141
22,305
0
0
0
0
0
0
0
0
0
0
0
40,416
0
0
0
0
0
0
0
0
0
0
141
62,721
0
0
0
0
0
0
0
0
0
16,277
770
24,225
0
0
0
0
0
0
0
480
5,778
8,014
60
17,585
0
0
0
0
0
0
0
0
12,880
9,970
0
14,641
0
0
0
0
0
0
0
4,138
12,717
Total costs allocated to activities 22,446 40,416 62,862 47,530 38,539 41,466
Allocation of support and
governance costs
0 0 0 0 0 0
Total expenditure 22,446 40,416 62,862 47,530 38,539 41,466

8. Net Incoming Resources for the year (expenditure)

This is stated after charging:

his is stated after charging:
2023
£
2022
£
2021
£
2020
£
Independent Examination Fee 0 0 0 0

9. Funds

Unrestricted Funds

Balance
31 Dec 2022
£
Incoming
Resources
£
Resources
Expended
£
Transfers
£
Balance
31 Dec
2023
£
General reserves 29,395 42,164 22,446 19,718 49,113
Unrestricted Funds 29,395 42,164 22,446 19,718 49,113

General reserves: General reserves represent the funds of the Charity which are not designated for a particular purpose.

13

Restricted Funds

Balance
31 Dec 2022
£
Incoming
Resources
£
Resources
Expended
£
Resources
Expended
£
Transfers
£
Transfers
£
Balance
31 Dec
2023
£
New Building
Homeless Projects
Refugee Projects
Ramadan Projects
Emergency Response
Humanitarian
Active Partners Trust - Netball
Rounders England - Derby
Rounders England - Burton
Active Partners Trust - Running
Support Staffordshire
Local Giving
Crowdfunder
Muslim Sports Foundation
Community Action - HAF Programme
Active Partners Trust - Ramadan Recharge
Community Action (DHIP)
47,728
1,950
741
854
804
0
4,552
1,898
1,788
1,903
2,450
470
0
0
0
0
0
3,580
0
25
67
0
5,285
0
2457.5
2512.5
0
0
500
29,455
5,000
5,655
1,600
2,998
0
1,325
0
170
0
5,137
4,552
4,355.5
4,300.5
1,903
2,450
970
0
5,000
5,655
1,600
2,998
3580
-1325
25
-103
0
149
-4,552
-1,898
-1,788
-1903
-2,450
-470
29,455
0
0
0
0
51,308
625
766
751
804
149
0
0
0
0
0
0
29,455
0
0
0
0
Restricted Funds 65,138 59,135 40,416 18,720 83,858
10. Staff Costs and Numbers
2023
£
2022
£
2021
£
2020
£
Salaries 0 16,277 8,014 9,970

The above salaries refer to the project based wages/salaries. No employees received emoluments in excess of £60,000.

11. Trustee Remuneration and Related Party Transactions

There were no trustees’ remuneration or other benefits for the year ended 31 Dec 2022 nor for the year ended 31 Dec 2023.

12. Taxation

As a Charity, Evergreen Collective is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

13. Tangible Fixed Assets

There were no tangible assets donated during the year that were capitalised and all assets are held for the furtherance of the Charity’s objectives.

14

14. Purpose of Restricted Funds

Aviva Match-funding to secure new building as part of Crowdfunder campaign.
Muslim Sports Foundation Funding to support a programme of wellbeing activities for women and girls.
Community Action (HAF) Funding to support HAF (Holiday and Food) programme for girls (7-11years)
during the school holidays.
Rounders England Funding to support Rounders Club for women and girls.
Active Partners Trust Funding to support Ramadan Recharge campaign.
Community Action (DHIP) Funding to tackle health inequalities through nutritional education.
Local Giving Funding to support youth mentorship programme for young girls.

15