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2022-12-31-accounts

Registered Charity Number: 1186696

Evergreen Collective

Financial Report

For the year ended 31 December 2022

1

CONTENTS OF FINANCIAL REPORT YEAR ENDED 31 DECEMBER 2022

Page
Reference and Administrative Details 3
Trustees' Annual Report 4 - 7
Independent Examiner’s Report 8
Statement of Financial Activities 9
Balance Sheet 10
Notes to Financial Statements 11 -17

2

EVERGREEN COLLECTIVE REFERENCE AND ADMINISTRATIVE DETAILS YEAR ENDED 31 DECEMBER 2022

Charity Name: Evergreen Collective
Registered Charity Number: 1186696
Registered Office: 22 Cottonbrook Road
Derby
DE23 8YJ
Board of Trustees: Misba Khan
Sophina Quayum
Dr Ismaa Aslam
Nayer Raj (appointed 08/11/2020)
Dr Shehla Imtiaz-Umer (appointed 08/11/2020)
Independent Examiner: Paragon Accountants
155 Normanton Road
Derby
DE23 6UR

3

EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 DECEMBER 2022

The trustees present their report and the financial accounts for the period ended 31 December 2022. The trustees who served during the year and up to the date of this report are set out on page 3.

The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document and ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016)’.

Structure, Governance and Management

Governing Document

Evergreen Collective was based at St Michael’s Church until July 2020 and moved to 22 Cottonbrook Road, DE23 8YJ from August 2020 which is now the registered office and the principal address of the charity. Evergreen Collective is a Registered Charity (No. 1186696). The charity registered on 2 December 2019 and the governing document is a Constitution of a Charitable Incorporated Organisation dated 29 November 2019.

The charity trustees are responsible for the general control and management of the charity. The trustees meet on a quarterly basis via various means of communication, be that via online or physical meetings and are responsible for all decisions related to the overall running of the charity. To assist in the smooth running of the charity the trustees established a number of sub-committees to help oversee certain projects and aspects of the charity’s work. An example of such a committee is the fundraising committee for a new building or the youth related work.

Recruitment and Appointment of Trustees

In selecting new trustees, we seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees will be asked to attend trustee meetings as observers and given more details of the charity’s aims and objectives. If all trustees agree, the new candidate will be proposed as a new trustee at the subsequent trustees meeting. This process allows due consideration of a person’s eligibility, personal competence, specialist knowledge and skills.

Induction and Training of Trustees

Following appointment, new trustees are introduced into their role and given copies of the governing instrument, existing policies and procedures of the charity. A number of publications from the Charities Commission will be provided including the guidance on charities and public benefit. This will ensure all trustees are aware and familiar with the scope of their responsibilities under the Charities Act. Initially, new trustees will work with an existing trustee, they are then given the task of leading a particular project and eventually overseeing projects.

4

EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT - continued YEAR ENDED 31 DECEMBER 2022

Objectives and Activities

To advance education for the public benefit of people in the city of Derby through the continued development of their individual capabilities, competencies, skills and understanding in national curriculum subjects and subjects of educational value.

Charity Aims

The Charity aims to meet its objectives through a mixture of contracts and service level agreements with statutory authorities, grants and its own fundraising.

Charitable income is used to add value to the above services both in terms of the quality of its services and the variety of activities and projects planned for the benefit of the public.

Ensuring Our Work Delivers Our Aims

We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps to ensure our aim, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.

Public Benefit

Evergreen is a highly respected local charity which concentrates on providing relevant, practical activities for the public in Derby with an emphasis on education and personal development.

It is an accepted truism that by investing in people we invest in our community. It is our duty to ensure that everyone is given the opportunity to develop skills and receive support for their personal wellbeing. The goal is that individuals within the city of Derby are nurtured in an encouraging and positive way so that they can reach their potential and positively contribute to the community and society.

Achievements and Performance

Evergreen serves as a social hub for the local community. Provides a space for a number of educational courses, workshops and activities for personal and community development.

Current Activities and Achievements

Children’s Activities

Evergreen continues to run a Children’s Rounders Club on Thursday evenings at a local park in Derby with an aim to develop a group of children aged 5-11years in their skillset, confidence and wellbeing. The Children’s Rounders Club runs at the same time as the Evergreen Women’s Rounders Club so that mothers can attend their Rounders Club without the worry of childcare. Archery was also introduced through day workshops which were well received and a day out to the local waterpark was organised which was a huge success.

Youth Activities

Trips: Over the year, an indoor rock climbing experience was arranged and quad biking for youth as a way for young people to try something different and have access to opportunities they would otherwise struggle to attend. The trips were an aim to support the personal development of young people through social activities.

5

Activities: Evergreen introduced a number of different activities and opportunities for youth this year including a mentoring programme and self development workshops. Cooking classes, netball, boxing, cycling and rounders were also organised and received well.

Volunteering: As part of Evergreen’s work towards social change and support youth personal development which would also help with Duke of Edinburgh, University applications and CVs a programme of opportunities were provided in which youth could get involved.

Adult Activities

Health and wellbeing activities:

The Evergreen Running Club, Rounders Club, Hiking Club and Cooking Club continued in 2022 for women and young girls as an opportunity to develop personal skills and competencies and support mental and physical health. Due to the demand for further activities, in 2022 Evergreen set up boxing classes and personal development activities. Evergreen also continued to run a monthly social meet-up for females as a safe place to discuss, converse and have some respite.

Community Activities and Fundraising

A number of fundraising events were organised to raise funds for a building Evergreen can house its projects and activities. It was also a great way to encourage the community to get to know and be involved with the charity’s work. Our community cohesion work including providing Iftar meals for NHS staff and Gift of Ramadan event in which member of the community fasted for a day in Ramadan with the intention of understanding community faiths and community development.

Future Plans

Activities planned to achieve aims

We intend to increase the health and wellbeing services and projects provided by Evergreen as we can see from the feedback and demand the impact they are having on personal development and skills which is one of the main aims of Evergreen as stated in our governing document. The charity recognises the need to continue to improve its financial control and overall governance and therefore plans to stay engaged with independent consultants and implement the resulting recommendations.

6

EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT - continued YEAR ENDED 31 DECEMBER 2022

Financial Review and Reserves Policy

Reserves policy

The balance on general unrestricted funds on 31 December 2022 were in surplus. The trustees are satisfied that the balance of the fund will enable the charity to meet its objectives. The trustees have also examined the requirement to maintain reserves for the ongoing work of the charity and concluded that the most appropriate level is between 2 to 6 months of operational expenditure.

The trustees hope to maintain this by good management of resources, nursing existing and acquiring new income streams. Current business plans and strategic planning seeks to encompass this.

Financial Review

The charity continued to generate sufficient contributions from participants to meet the increasing demands of its education, youth and wellbeing programmes. The charity's main source of income this year are community donations, a strong portion of which was restricted to raising funds for a new building for Evergreen. Funding/grants were the main source of income to support the projects and activities Evergreen provide.

Principal Risks and Uncertainties

The trustees will periodically review important areas of risk. Areas of safeguarding are recognised as an important part in working with vulnerable adults and young people. Other areas include regularly ensuring governance is strong and the skills amongst the team are developed as the charity continues to grow.

The Trustees’ annual report was approved by the Board of Trustees on ………………………. And signed on its behalf by:

…………………………………. Miss Misba Khan - Trustee

7

EVERGREEN COLLECTIVE INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES YEAR ENDED 31 DECEMBER 2022

Independent Examiner’s Report to the Trustees of Evergreen Collective

I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2022.

Responsibilities and Basis of Report

As the charity's trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').

Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.

Independent Examiner's Statement

I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

  1. accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or

  2. the accounts do not accord with those records; or

  3. the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or

  4. the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

............................................................ Date: .................................................

Irfan Younus

Paragon Accountants 155 Normanton Road Derby DE23 6UR

8

EVERGREEN COLLECTIVE STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2022

Notes Unrestrict
ed
Funds
£
Restricte
d
Funds
£
2022
Total
£
2021
Total
£
2020
Total
£
Income
Funding
1
2
- 30,909 30,909 24,055 750
Donations & Legacies 3 11,400 10,839 22,239 38,711 34,865
Income from Charitable activities
Class/Event fees
Fundraising
Other Income
4
5
6
9,999
0
923
0
15,733
0
9,999
15,733
923
570
1,060
2,217
22,157
1,828
-
Total income 22,322 57,481 79,803 66,613 59,600
Expenditure 7
Charitable activities 7 15,770 31,760 47,530 38,539 41,466
Total Expenditure 15,770 31,760 47,530 38,539 41,466
Net Movement and
New income/Expenditure
8 6,552 25,721 32,273 28,074 18,134
Total Fund Brought
Forward 31 Dec 2021
22,843 39,417 62,260 34,186 16,052
Total Fund Carried
Forward 31 Dec 2022
9 29,395 65,138 94,533 62,260 34,186

9

EVERGREEN COLLECTIVE BALANCE SHEET YEAR ENDED 31 DECEMBER 2022

Notes 2022
£
2021
£
2020
£
Current Assets
Cash at bank 94,533 62,260 34,186
94,533 62,260 34,186
Net Current Assets (Liabilities) - - -
Total Assets less
Current Liabilities
94,533 62,260 34,186
Net Assets 94,533 62,260 34,186
Funds 9
Unrestricted 29,395 22,843 30,702
Restricted 65,138 39,417 3,484
Total Charity Funds 94,533 62,260 34,186

The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act.

The trustees acknowledge their responsibilities for

(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and

(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.

The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:

………………………………….

Miss Misba Khan - Trustee

10

EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2022

1. Accounting Policies

The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.

a) Basis of preparing the financial statements The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.

Evergreen Collective meets the definition of a public benefit entity under FRS 102.

b) Income

All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.

c) Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.

Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.

d) Allocation of support and governance costs

Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities.

e) Tangible fixed assets

All fixed assets are capitalised at cost, where considered appropriate to capitalise. Those purchased by specific gifts and grants have been written off fully in the year of gift.

Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:

f) Taxation

The charity is exempt from corporation tax on its charitable activities.

11

EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2022

g) Fund accounting

Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees or management committee have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations/funding which the donor/funder has specified are to be solely used for particular areas of the charity’s work or for specified projects being undertaken by the charity.

Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.

h) Operating leases

Rentals paid under operating leases are charged to the Statement of Financial Activities as they fall due.

i) Pension costs The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.

j) Foreign currency transactions

Transactions in foreign currencies are translated at rates prevailing at the date of the transaction. Balances denominated in foreign currencies are translated at the rate of exchange prevailing at the year end.

k) Accounting estimates and key judgements In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources.

The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.

The key source of estimation uncertainty that has a significant effect on the amounts recognised in the financial statements is depreciation as described in note 1(e) above.

12

EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2022

2. Income From Funders and Grants

Unrestricted
Funds
£
Restricted
Funds
£
2022
Total
£
2021
Total
£
2020
Total
£
Ragdoll
Community Action
Derby City Council
Police Commissioner’s Vulnerability Fund
Active Partners Trust
Rounders England
Active Partners Trust
Local Giving
Community Action - HAF
Support Staffordhshire
-
-
-
-
-
-
-
-
-
-
1500
1000
750
9,000
4,552
4,970
2,452
500
3735
2450
1500
1000
750
9,000
4,552
4,970
2,452
500
3735
2450
Total Income from Funding - 30,909 30,909 24,055 750

3. Income from Donations and Legacies

Unrestricted
Funds
£
Restricted
Funds
£
2022
Total
£
2021
Total
£
2020
Total
£
Unrestricted Donations
Individual donations
Other
11,400
0
0
0
11,400
0
27,709
2,800
17,669
-
Restricted Donations
New Building
Homeless Projects
Refugee Projects
Ramadan Projects
Humanitarian
Emergency Response
Other
0
0
0
0
0
0
0
55
0
0
1,495
9,289
0
0
55
0
0
1,495
9,289
0
0
4,491
1,592
120
1,114
885
0
0
4,681
1,554
895
67
9,195
804
0
Total Income from Donations 11,400 10,839 22,239 38,711 34,865

13

4. Income from Charitable activities

Unrestricted
Funds
£
Restricted
Funds
£
2022
Total
£
2021
Total
£
2020
Total
£
Class/Event fees 9,999 - 9,999 570 22,157
9,999 - 9,999 570 22,157

5. Income from Fundraising

Unrestricted
Funds
£
Restricted
Funds
£
2022
Total
£
2021
Total
£
2020
Total
£
New building 0 15,733 15,733
0 15,733 15,733 1,060 1,828

6. Other Income

Unrestricted
Funds
£
Restricted
Funds
£
2022
Total
£
2021
Total
£
2020
Total
£
Lease deposit returned
Refunds
Merchandise sales
0
867
56
0
0
0
0
867
56
2,000
217
-
-
-
-
923 0 923 2,217 -

14

7. Expenditure

7.
Expenditure
Unrestricted
Expenditure
£
Restricted
Expenditure
£
2022
Total
£
2021
Total
£
2020
Total
£
Costs directly allocated to activities
Staff costs
Fundraising
Project costs
Consultants
Communications
Audit and accountancy
Trustee training
Trustee meeting costs
Depreciation
Legal fees
Programme development
Administrative costs
0
770
9,563
0
0
0
0
0
0
0
0
5,437
16,277
0
14,662
0
0
0
0
0
0
0
480
341
16,277
770
24,225
0
0
0
0
0
0
0
480
5,778
8,014
60
17,585
0
0
0
0
0
0
0
0
12,880
9,970
0
14,641
0
0
0
0
0
0
0
4,138
12,717
Total costs allocated to activities 15,770 31,760 47,530 38,539 41,466
Allocation of support and governance
costs
0 0 0 0 0
Total expenditure 15,770 31,760 47,530 38,539 41,466

8. Net Incoming Resources for the year (expenditure)

This is stated after charging:
2022
£
2021
£
2020
£
Independent Examination Fee
0
0
0
This is stated after charging:
2022
£
2021
£
2020
£
Independent Examination Fee
0
0
0
This is stated after charging:
2022
£
2021
£
2020
£
Independent Examination Fee
0
0
0
This is stated after charging:
2022
£
2021
£
2020
£
Independent Examination Fee
0
0
0
This is stated after charging:
2022
£
2021
£
2020
£
Independent Examination Fee
0
0
0
2022
£
2021
£
2020
£
Independent Examination Fee 0 0 0

9. Funds

Unrestricted Funds

Balance
31 Dec 2021
£
Incoming
Resources
£
Resources
Expended
£
Transfers
£
Balance
31 Dec
2022
£
General reserves 22,843 22,322 15,770 29,395 29,395
Unrestricted Funds 22,843 22,322 15,770 29,395 29,395

General reserves: General reserves represent the funds of the Charity which are not designated for a particular purpose.

15

Restricted Funds

Balance
31 Dec 2021
£
Incoming
Resources
£
Resources
Expended
£
Transfers
£
Balance
31 Dec
2022
£
New Building
Homeless Projects
Refugee Projects
Ramadan Projects
Emergency Response
Humanitarian
Active Partners Trust - Archery
Ragdoll
Community Action
Derby City Council
Commissioner’s Vulnerability Fund
Active Partners Trust - Netball
Rounders England - Derby
Rounders England - Burton
Active Partners Trust - Running
Local giving
Community Action - HAF Programme
Support Staffordhisre
31,940
2,246
741
167
804
0
1075
0
0
0
2444
0
0
0
0
0
0
0
15,788
0
0
1,495
0
9,289
0
1500
1000
750
9,000
4,552
2,458
2512
2452
500
3735
2450
0
295
0
808
0
9,289
1075
1500
1000
750
11,444
0
560
725
549
30
3735
0
47,728
1,950
741
854
804
0
0
0
0
0
0
4,552
1,898
1,788
1,903
470
0
2450
47,728
1,950
741
854
804
0
0
0
0
0
0
4,552
1,898
1,788
1,903
470
0
2450
Restricted Funds 39,417 57,481 31,760 65,138 65,138

10. Staff Costs and Numbers

10. StaffCosts and Numbers
2022
£
2021
£
2020
£
Salaries 16,277 8,014 9,970

The above salaries refer to the project based wages/salaries. No employees received emoluments in excess of £60,000.

11. Trustee Remuneration and Related Party Transactions

There were no trustees’ remuneration or other benefits for the year ended 31 Dec 2021 nor for the year ended 31 Dec 2022.

12. Taxation

As a Charity, Evergreen Collective is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.

13. Tangible Fixed Assets

There were no tangible assets donated during the year that were capitalised and all assets are held for the furtherance of the Charity’s objectives.

16

14. Purpose of Restricted Funds

Ragdoll Funding to support Youth creativity and personal development project.
Community Action Funding to support youth programme with activities and outings.
Derby City Council Funding to support wellbeing social meet-ups for women.
Commissioner’s Vulnerability Fund Funding to support the project ‘Not today, she said’ which included a
number of activities Evergreen runs to increase confidence amongst
females in Derby.
Active Partners Trust Funding to support Netball for girls 11-16years.
Rounders England Funding to support Rounders Club for women and girls.
Active Partners Trust Funding to support Running Club for women.
Local Giving Funding to support youth mentorship programme for young girls.
Community Action Funding to support HAF programme for girls during the winter school
holidays.
Support Staffordshire Funding to support Netball for women and girls.

17