Registered Charity Number: 1186696
Evergreen Collective
Financial Report
For the year ended 31 December 2021
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CONTENTS OF FINANCIAL REPORT YEAR ENDED 31 DECEMBER 2021
| Page | |
|---|---|
| Reference and Administrative Details | 3 |
| Trustees' Annual Report | 4 - 7 |
| Independent Examiner’s Report | 8 |
| Statement of Financial Activities | 9 |
| Balance Sheet | 10 |
| Notes to Financial Statements | 11 -16 |
EVERGREEN COLLECTIVE
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REFERENCE AND ADMINISTRATIVE DETAILS YEAR ENDED 31 DECEMBER 2021
Charity Name: Evergreen Collective Registered Charity Number: 1186696 Registered Office: 22 Cottonbrook Road Derby DE23 8YJ Board of Trustees: Misba Khan Sophina Quayum Dr Ismaa Aslam Nayer Raj (appointed 08/11/2020) Dr Shehla Imtiaz-Umer (appointed 08/11/2020) Independent Examiner: Paragon Accountants 155 Normanton Road Derby DE23 6UR
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EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT YEAR ENDED 31 DECEMBER 2021
The trustees present their report and the financial accounts for the period ended 31 December 2021. The trustees who served during the year and up to the date of this report are set out on page 3.
The accounts have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the charity’s governing document and ‘Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2016)’.
Structure, Governance and Management
Governing Document
Evergreen Collective was based at St Michael’s Church until July 2020 and moved to 22 Cottonbrook Road, DE23 8YJ from August 2020 which is now the registered office and the principal address of the charity. Evergreen Collective is a Registered Charity (No. 1186696). The charity registered on 2 December 2019 and the governing document is a Constitution of a Charitable Incorporated Organisation dated 29 November 2019.
The charity trustees are responsible for the general control and management of the charity. The trustees meet on a quarterly basis via various means of communication, be that via online or physical meetings and are responsible for all decisions related to the overall running of the charity. To assist in the smooth running of the charity the trustees established a number of sub-committees to help oversee certain projects and aspects of the charity’s work. An example of such a committee is the fundraising committee for a new building or the youth related work.
Recruitment and Appointment of Trustees
In selecting new trustees, we seek to identify people who regularly attend events and functions organised by the charity and are willing to volunteer to help in our broader community work. Potential trustees will be asked to attend trustee meetings as observers and given more details of the charity’s aims and objectives. If all trustees agree, the new candidate will be proposed as a new trustee at the subsequent trustees meeting. This process allows due consideration of a person’s eligibility, personal competence, specialist knowledge and skills.
Induction and Training of Trustees
Following appointment, new trustees are introduced into their role and given copies of the governing instrument, existing policies and procedures of the charity. A number of publications from the Charities Commission will be provided including the guidance on charities and public benefit. This will ensure all trustees are aware and familiar with the scope of their responsibilities under the Charities Act. Initially, new trustees will work with an existing trustee, they are then given the task of leading a particular project and eventually overseeing projects.
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EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT - continued YEAR ENDED 31 DECEMBER 2021
Objectives and Activities
To advance education for the public benefit of people in the city of Derby through the continued development of their individual capabilities, competencies, skills and understanding in national curriculum subjects and subjects of educational value.
Charity Aims
The Charity aims to meet its objectives through a mixture of contracts and service level agreements with statutory authorities, grants and its own fundraising.
Charitable income is used to add value to the above services both in terms of the quality of its services and the variety of activities and projects planned for the benefit of the public.
Ensuring Our Work Delivers Our Aims
We review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success of each key activity and the benefits they have brought to those groups of people we are set up to help. The review also helps to ensure our aim, objectives and activities remain focused on our stated purposes. We have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing our aims and objectives and in planning our future activities.
Public Benefit
Evergreen is a highly respected local charity which concentrates on providing relevant, practical activities for the public in Derby with an emphasis on education and personal development.
It is an accepted truism that by investing in people we invest in our community. It is our duty to ensure that everyone is given the opportunity to develop skills and receive support for their personal wellbeing. The goal is that individuals within the city of Derby are nurtured in an encouraging and positive way so that they can reach their potential and positively contribute to the community and society.
Achievements and Performance
Evergreen serves as a social hub for the local community. Provides a space for a number of educational courses, workshops and activities for personal and community development.
Current Activities and Achievements
Children’s Activities
Evergreen set up a Children’s Rounders Club on Thursday evenings at a local park in Derby with an aim to develop a group of children aged 5-11years in their skillset, confidence and wellbeing. The Children’s Rounders Club runs at the same time as the Evergreen Women’s Rounders Club so that mothers can attend their Rounders Club without the worry of childcare.
Youth Activities
Trips: Over the year, Evergreen organised 3 trips (indoor rock climbing, hiking and an escape room experience) for the youth during school holidays so they could socialise, try something different and have access to opportunities they would otherwise struggle to attend. The trips were an aim to support the personal development of young people through social activities.
Youth Enterprise Programme: We ran a 6 week Youth Enterprise Programme for youth which taught
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TRUSTEES’ ANNUAL REPORT - continued YEAR ENDED 31 DECEMBER 2021
business and entrepreneurial related skills. The young people were trained to present their products at the end of the programme to a group of potential investors and they sold their products at a public event. EVERGREEN COLLECTIVE
Volunteering: As part of our community outreach programme, a group of young people were recruited as volunteers to lead a winter support relief project for the homeless in Derby. The project allowed youth to be educated on the homeless situation in Derby, work towards social change and support their personal development. The volunteering would also support their University applications and CVs.
Adult Activities
Health and wellbeing activities:
The Evergreen Running Club and Rounders Club continued in 2021 for women and young girls as an opportunity to develop personal skills and competencies and support mental and physical health. Due to the demand for further sport activities, in 2021 Evergreen set up a female-only cycling club, walking club and hiking club and initiated two virtual challenges: a 100 mile challenge in which participants worked towards completing 100miles in one month and a 10,000 step challenge in which participants worked towards completing 10,000 steps daily.
Evergreen also organised a full day self-defence workshop for females which worked towards personal development, confidence and feeling safer in Derby. Evergreen ran a monthly social meetup for females as a safe place to discuss, converse and have some respite. Monthly cooking classes were also set up in which females met to learn how to cook a new dish and take it home.
Community Activities and Fundraising
A number of fundraising events were organised to encourage the community to get to know and be involved with the charity’s work. Our community fundraising worked towards raising funds for homeless projects, refugee projects, iftar meals for NHS staff and an initiative that educated the general community about Ramadan and fasting (as part of our community development and cohesion thread).
Future Plans
Activities planned to achieve aims
We intend to increase the health and wellbeing services and projects provided by Evergreen as we can see from the feedback and demand the impact they are having on personal development and skills which is one of the main aims of Evergreen as stated in our governing document. The charity recognises the need to continue to improve its financial control and overall governance and therefore plans to stay engaged with independent consultants and implement the resulting recommendations.
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EVERGREEN COLLECTIVE TRUSTEES’ ANNUAL REPORT - continued YEAR ENDED 31 DECEMBER 2021
Financial Review and Reserves Policy
Reserves policy
The balance on general unrestricted funds on 31 December 2021 were in surplus. The trustees are satisfied that the balance of the fund will enable the charity to meet its objectives. The trustees have also examined the requirement to maintain reserves for the ongoing work of the charity and concluded that the most appropriate level is between 2 to 6 months of operational expenditure.
The trustees hope to maintain this by good management of resources, nursing existing and acquiring new income streams. Current business plans and strategic planning seeks to encompass this.
Financial Review
The charity continued to generate sufficient contributions from participants to meet the increasing demands of its education, youth and wellbeing programmes. The charity's main source of income this year are the grants/funding received related to the personal development and health and wellbeing projects Evergreen provides in addition to the regular charitable donations we receive.
Principal Risks and Uncertainties
The trustees will periodically review important areas of risk. Areas of safeguarding are recognised as an important part in working with vulnerable adults and young people. Other areas include regularly ensuring governance is strong and the skills amongst the team are developed as the charity continues to grow.
The Trustees’ annual report was approved by the Board of Trustees on ………………………. And signed on its behalf by:
………………………………….
Miss Misba Khan - Trustee
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EVERGREEN COLLECTIVE INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES YEAR ENDED 31 DECEMBER 2021
Independent Examiner’s Report to the Trustees of Evergreen Collective
I report to the charity trustees on my examination of the accounts of the Charity for the year ended 31 December 2021.
Responsibilities and Basis of Report
As the charity's trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 ('the 2006 Act').
Having satisfied myself that the accounts of the Charity are not required to be audited under Part 16 of the 2006 Act and are eligible for independent examination, I report in respect of my examination of your charity's accounts as carried out under section 145 of the Charities Act 2011 ('the 2011 Act'). In carrying out my examination I have followed the directions given by the Charity Commission under section 145(5) (b) of the 2011 Act.
Independent Examiner's Statement
I can confirm that I am qualified to undertake the examination because I am a registered member of ICAEW which is one of the listed bodies.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:
-
accounting records were not kept in respect of the Company as required by section 386 of the 2006 Act; or
-
the accounts do not accord with those records; or
-
the accounts do not comply with the accounting requirements of section 396 of the 2006 Act other than any requirement that the accounts give a true and fair view which is not a matter considered as part of an independent examination; or
-
the accounts have not been prepared in accordance with the methods and principles of the Statement of Recommended Practice for accounting and reporting by charities [applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102)].
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
............................................................
Date: .................................................
Irfan Younus
Paragon Accountants 155 Normanton Road Derby DE23 6UR
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EVERGREEN COLLECTIVE
STATEMENT OF FINANCIAL ACTIVITIES (INCORPORATING THE INCOME AND EXPENDITURE ACCOUNT) YEAR ENDED 31 DECEMBER 2021
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Notes Unrestricted Restricted 2021 2020
Funds Funds Total Total
£ £ £ £
Income 1
Funding 2 - 24,055 24,055 750
Donations & Legacies 3 30,509 8,202 38,711 34,865
Income from Charitable activities
Class/Event fees 4 570 - 570 22,157
Fundraising 5 1,060 - 1,060 1,828
Other Income 6 2,217 - 2,217 -
Total income 34,356 32,257 66,613 59,600
Expenditure 7
Charitable activities 7 14,997 23,542 38,539 41,466
Total Expenditure
14,997 23,542 38,539 41,466
Net Movement and
New income/Expenditure 8 19,359 8,715 28,074 18,134
Total Fund Brought
Forward 31 Dec 2020 3,484 30,702 34,186 16,052
Total Fund Carried
Forward 31 Dec 2021 9 22,843 39,417 62,260 34,186
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EVERGREEN COLLECTIVE BALANCE SHEET YEAR ENDED 31 DECEMBER 2021
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Notes 2021 2020
£ £
Current Assets
Cash at bank 62,260 34,186
62,260 34,186
- -
Net Current Assets (Liabilities)
Total Assets less
Current Liabilities 62,260 34,186
Net Assets 62,260 34,186
Funds 9
Unrestricted 22,843 30,702
Restricted 39,417 3,484
Total Charity Funds 62,260 34,186
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The trustees are satisfied that the charity is entitled to exemption from the requirement to obtain an audit under section 477 of the Companies Act 2006 and that members have not required the company to obtain an audit in accordance with section 476 of the Act.
The trustees acknowledge their responsibilities for
(a) ensuring that the charitable company keeps accounting records that comply with Sections 386 and 387 of the Companies Act 2006 and
(b) preparing financial statements which give a true and fair view of the state of affairs of the charitable company as at the end of each financial year and of its surplus or deficit for each financial year in accordance with the requirements of Sections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2006 relating to financial statements, so far as applicable to the charitable company.
The financial statements were approved by the Board of Trustees on ............................................. and were signed on its behalf by:
………………………………….
Miss Misba Khan - Trustee
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EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS YEAR ENDED 31 DECEMBER 2021
1. Accounting Policies
The principal accounting policies are summarised below. The accounting policies have been applied consistently throughout the period.
a) Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Companies Act 2006. The financial statements have been prepared under the historical cost convention with the exception of investments which are included at market value.
Evergreen Collective meets the definition of a public benefit entity under FRS 102.
b) Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
c) Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all costs related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Grants offered subject to conditions which have not been met at the year end date are noted as a commitment but not accrued as expenditure.
d) Allocation of support and governance costs
Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Governance costs are the costs associated with the governance arrangements of the charity, including the costs of complying with constitutional and statutory requirements and any costs associated with the strategic management of the charity’s activities.
e) Tangible fixed assets
All fixed assets are capitalised at cost, where considered appropriate to capitalise. Those purchased by specific gifts and grants have been written off fully in the year of gift.
Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life:
Fixtures, fittings and equipment
3 years straight line basis
f) Taxation
The charity is exempt from corporation tax on its charitable activities.
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EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2021
g) Fund accounting
Unrestricted funds are available to spend on activities that further any of the purposes of the charity. Designated funds are unrestricted funds of the charity which the trustees or management committee have decided at their discretion to set aside to use for a specific purpose. Restricted funds are donations/funding which the donor/funder has specified are to be solely used for particular areas of the charity’s work or for specified projects being undertaken by the charity.
Further explanation of the nature and purpose of each fund is included in the notes to the financial statements.
h) Operating leases
Rentals paid under operating leases are charged to the Statement of Financial Activities as they fall due.
i) Pension costs
The charitable company operates a defined contribution pension scheme. Contributions payable to the charitable company's pension scheme are charged to the Statement of Financial Activities in the period to which they relate.
j) Foreign currency transactions
Transactions in foreign currencies are translated at rates prevailing at the date of the transaction. Balances denominated in foreign currencies are translated at the rate of exchange prevailing at the year end.
k) Accounting estimates and key judgements
In the application of the charity's accounting policies, the trustees are required to make judgements, estimates and assumptions about the carrying values of assets and liabilities that are not readily apparent from other sources.
The estimates and underlying assumptions are based on historical experience and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlying assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised if the revision affects only that period, or in the period of the revision and future periods if the revision affects both current and future periods.
The key source of estimation uncertainty that has a significant effect on the amounts recognised in the financial statements is depreciation as described in note 1(e) above.
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EVERGREEN COLLECTIVE
NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2021
2. Income From Funders and Grants
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Unrestricted Restricted 2021 2020
Funds Funds Total Total
£ £ £ £
Central England Co-operative - 755 755 -
Active Partners Trust - 9,351 9,351 -
Cycling UK - 404 404 -
Active Partners Trust - 1,075 1,075 -
Local Connections Fund - 2,470 2,470 -
- -
Commissioner’s Vulnerability Fund 9,000 9,000
Community Action - Covid 19 Response Fund - 500 500 750
Community Action - Emergency Fund - 500 500 -
Total Income from Funding - 24,055 24,055 750
3. Income from Donations and Legacies
Unrestricted Restricted 2021 2020
Funds Funds Total Total
£ £ £ £
Unrestricted Donations
Individual donations 27,709 - 27,709 17,669
Repton School 300 - 300 -
Lote tree 2,500 - 2,500 -
Restricted Donations
New Building 4,491 4,491 4681
Homeless Projects 1,592 1,592 1554
Refugee Projects 120 120 895
Ramadan Projects 1,114 1,114 67
Humanitarian 885 885 9195
Emergency Response - 804
Total Income from Donations 30,509 8,202 38,711 34,865
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4. Income from Charitable activities
| Unrestricted Funds £ Restricted Funds £ 2021 Total £ 2020 Total £ Class/Event fees 570 - 570 22,157 570 - 570 22,157 |
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EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2021
5. Income from Fundraising
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Unrestricted Restricted 2021 2020
Funds Funds Total Total
£ £ £ £
Fundraising Events 1,060 1,060 1,828
1,060 1,060 1,828
6. Other Income
Unrestricted Restricted 2021 2020
Funds Funds Total Total
£ £ £ £
- -
Lease deposit returned 2,000 2,000
Refunds 217 - 217 -
2,217 - 2,217 -
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7. Expenditure
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Unrestricted Restricted 2021 2020
Expenditure Expenditure Total Total
£ £ £ £
Costs directly allocated to activities
Staff costs 0 8,014 8014 9,970
Fundraising 60 0 60 0
Project costs 2,057 15,528 17,585 14,641
Consultants 0 0 0 0
Communications 0 0 0 0
Audit and accountancy 0 0 0 0
Trustee training 0 0 0 0
Trustee meeting costs 0 0 0 0
Depreciation 0 0 0 0
Legal fees 0 0 0 0
Programme development 0 0 0 4,138
Administrative costs 12,880 0 12,880 12,717
Total costs allocated to activities 14,997 23,542 38,539 41,466
Allocation of support and governance costs - - -
Total expenditure 14,997 23,542 38,539 41,466
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EVERGREEN COLLECTIVE
NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2021
8. Net Incoming Resources for the year (expenditure)
This is stated after charging:
| This is stated after charging: | ||
|---|---|---|
| 2021 £ |
2020 £ |
|
| Independent Examination Fee | 0 | 0 |
9. Funds
Unrestricted Funds
| Balance 31 Dec 2020 £ Incoming Resources £ Resources Expended £ Transfers £ Balance 31 Dec 2021 £ |
||||||
| General reserves | 34,186 34,356 14,997 3,484- 22,843 |
|||||
| Unrestricted Funds | 34,186 34,356 14,997 3,484 22,843 |
General reserves: General reserves represent the funds of the Charity which are not designated for a particular purpose.
Restricted Funds
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Balance Incoming Resources Balance
31 Dec 2020 Resources Expended Transfers 31 Dec
£ £ £ £ 2021
£
New Building 0 4,491 0 27,449 31,940
Homeless Projects 0 1,592 900 1,554 2,246
Refugee Projects 0 120 274 895 741
Ramadan Projects 0 1,114 947 - 167
Emergency Response 0 0 0 804 804
Humanitarian 0 885 885 - 0
Central England Co-operative 0 755 755 - 0
Active Partners Trust 0 9351 9351 - 0
Cycling UK 0 404 404 - 0
Active Partners Trust 0 1075 0 - 1075
Local Connections Fund 0 2470 2470 - 0
Commissioner’s Vulnerability Fund 0 9000 6556 - 2444
Community Action - Covid 19 Response Fund 0 500 500 - 0
Community Action - Emergency Fund 0 500 500 - 0
Restricted Funds 0 32,257 23,542 30,702 39,417
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EVERGREEN COLLECTIVE NOTES TO THE FINANCIAL STATEMENTS - continued YEAR ENDED 31 DECEMBER 2021
10. Staff Costs and Numbers
| 10. Staff Costs and Numbers | ||
|---|---|---|
| 2021 £ |
2020 £ |
|
| Salaries | 8,014 | 9,970 |
The above salaries refer to the project based wages/salaries. No employees received emoluments in excess of £60,000.
11. Trustee Remuneration and Related Party Transactions
There were no trustees’ remuneration or other benefits for the year ended 31 Dec 2020 nor for the year ended 31 Dec 2021.
12. Taxation
As a Charity, Evergreen Collective is exempt from tax on income and gains falling within section 505 of the Taxes Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the Charity.
13. Tangible Fixed Assets
There were no tangible assets donated during the year that were capitalised and all assets are held for the furtherance of the Charity’s objectives.
14. Purpose of Restricted Funds
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Central England Co-operative Funding to support the Evergreen Rounders Club.
Active Partners Trust Funding to set up the Evergreen Cycle Club.
Cycling UK Funding to support the Evergreen Cycle Club
Active Partners Trust Funding to support the formation of Evergreen Archery Club.
Local Connections Fund Funding to set up the Evergreen Cooking Club.
Commissioner’s Vulnerability Fund Funding to support the project ‘Not today, she said’ which included a number of
activities Evergreen runs to increase confidence amongst females in Derby.
Community Action Emergency Covid 19 response funding to support mothers and children in Derby.
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