## **Westbury Shed AGM**
Meeting held on Sat 12/10/24, 2pm at Grassacres Hall
## **MINUTES**
**Those present:** Martin McGiff (MM), Fred Beckett (FB), Daphne Beckett (DB)
**Apologies:** Apologies were received from Gerald Starling.
**Minutes:** The minutes were agreed as correct.
**Chairman’s report:** see attached.
**Treasurer’s report:** see attached.
**Westbury Shed** are still struggling for members. it is hoped that the portacabin at Grass acres will be in use soon and some repairs are being carried out. The garden needs to be tidied up and it is hoped that some weed killer can be used during the school holidays.
**Election of Trustees:** The following Trustees were re-elected en bloc - Fred Beckett - Chairman, Daphne Beckett - Secretary, Martin McGiff - Treasurer.
**Date of next AGM:** Saturday 22nd March 2025, 2pm at Grassacres Hall
## **Treasurers Report**
Not a lot has happened since the AGM, Money in the bank is still Positive, so no changes needed now as mentioned at the last meeting.
£2722.34 this included £249.06 for 2 years rent on our allotments,
Tools and equipment purchases was £848.48. Materials showed the same pattern as above and in line with budget at £511. Project work was costed within the grants received last year as we red circled at £2000 for electrical and improvements project for Grassacres portacabin. Position of funds in the bank as 28/2/2024 was £5977.7 making a loss of (£2472.34), allowing for the above project and income of £250 then we are around the position of (£222.34)
Income for 2023/2024 had no grants and was £250 for making a book house for Newland Homes, we still feel that there is no need to charge as we are now in a better position as not paying rent in our own portacabin.
Westbury Shed will move to Grass acres to bring their gardening power, and we should expect to pay £80 per month for access to toilets. **£960 a year (this is in negotiation)**
## **Martin McGi: 6[th] October 2024**
Chairman’s report
As I’ve been Chairman of this charity it gives me great pleasure to see the costs to operate coming down with now in units that we own and only need to pay upkeep and no rent
We have been looking at all costs as the treasure will tell you, as we need to get the more grants to support our growth.
We are working closely with Grass acres to support our cabin round there and working inside the hall where we need to convert the current 2 door cupboard into two, there will be one for Lisa and one for the hirers to use. This is a service we offer to keep cost down. Westbury Shed also conducted clean up, we are now ready to jet wash and do some planting of the beds, plan is to plant only manageable plants.
Talks are in place, to get the Shed members that run the allotments to also attended grass acres garden on one day in the week and Saturdays; to tend the outside plants and pathways, they will need access to the toilets occasionally (we will be charge)
**Fred Beckett 10[th] October 2024**
|**WESTBURY SHED 2023/24**|**WESTBURY SHED 2023/24**|**WESTBURY SHED 2023/24**|**WESTBURY SHED 2023/24**|**WESTBURY SHED 2023/24**|**WESTBURY SHED 2023/24**|||||
|---|---|---|---|---|---|---|---|---|---|
|||||||||||
|DATE|INCOME Co-op|INCOME Lloyds|COMMENT|||EXPENDITURE|COMMENT|BANK TOTAL Co-op|BANK TOTAL Lloyds|
|01/03/2023||||||||£1 599 29|£6 850 80|
|||||||||£8 450 09||
|01/03/2023
01/03/2023
01/03/2023
12/04/2023
01/03/2023
25/05/2023
12/06/2023
15/07/2023
15/07/2023
26/09/2023
26/09/2023
20/11/2023
15/12/2023
15/12/2023
12/02/2024
14/02/2024
30/01/2024||||||£46 50
£40 00
£340 00
£170 00
£575 00
£112 00|26.5 locks cash 20
van fuel
Rotovator 340
10 Keys, 40 Kitty,60 Welder, 30 Clean up, 30 saw blades
Grassacres Cabin Electrics
40Paint & A Keys, 72Lights GA, (890.79)|£46 50
£40 00
£340 00
£170 00
£112 00|£575 00|
|||£250 00|Newland Homes||||||Plus 250|
|||||||£76 00
£79 99
£208 89
£176 94
£20 00
£107 89
£474 00
£147 42
£97 72
£49 99|Materials Norman
Chain Saw
90.72 Insurance, 79.17 Allotment, 39Strimmer
47.66 Cleanup, 36.8 0Led Lights, 60 Materials Norman 32.94 PPE
Wreath
Allotment and Web
Grassacres Lighting
79.95 Router, 20.64 Chisels, 23.64 Paint, 10.62 Stain, 12.57 Saw Blades
Allotment Soil
Saw Hand|£76 00
£79 99
£208 89
£176 94
£147 42|£20 00
£107 89
£474 00
£97 72
£49 99|
|29/02/2024|£0 00
£250 00|||||£2 722 34|Bank Position 28/2/24|£201 55|£5 776 20|
||**£250 00**|||||||**£5 977 75**||
||**Income**|||||**Expenditure**||||
||Income for 2023/2024 had no grants and was £250 for making a book house for
Newland Homes, we still feel that there is no need to charge as we are now in a
better position as not paying rent in our own portacabin.||||Start of the financial year as at 01/03/2023 was £8450 with Expenditure at total £2722.34 this included £249.06 for 2 years rent on our
allotments, Tools and equipment purchases was £848.48. Materials showed the same pattern as above and inline with budget at £511. Project
work was costed within the grants received last year as we red circled at £2000 for electrical and improvements project for Grassacres
portacabin. Position of funds in the bank as 28/2/2024 was £5977.7 making a loss of (£2472.34), allowing for the above project and income of
£250 then we are around the position of (£222.34)|||||
||Grants
Donation for Work|£0 00
£250 00||||**Rent & Insurance**|Allotments 2 years
Insurance||£249 06|
|||||||**Equipment & Tools**|Benches
Sander
Strimmer
Towel Dispenser||£848 48|
|||**Total**|**£250 00**|||||||
|||||||**Materials**|Running Cost
Wood
Misalliance, screws, keys, glue
Wreath||£511 00|
|||||||**Project costs**|Lighting Grassacres
Grasacres Electric Installation||£1 113 80|
|||||||||**Total**|**£2 722 34**|
|||||||||||