Westbury Shed AGM
Saturday 4th Dec 2021
Present:
Linda Hollowell, Gerald Starling Frederick Beckett Martin McGiff Daphne Beckett
Apologises:
None
We were unable to review any Charity AGM minutes as this was our first as a charity as none were available. However, all financial details and reports are following on from when we changed status to a Charity.
All three official position trustees were re-elected for another year. Fred, to remain as chair of the trustees Linda Secretary and Martin Trustee
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Position Chairman Secretary Treasurer
Proposed Frederick Linda Martin McGiff
Beckett Hollowell
Proposed by Gerald Starling Martin McGiff Daphne
Beckett
Seconded Martin McGiff Gerald Linda
Starling Hollowell
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Question was asked ‘What are the liabilities of the trustees’?
This was answered by Martin in that as a ‘charitable incorporated organisation’ the duties of the trustees are to abide by the requirements of the Charity Commission, likened to the directors of a limited company who have obligations with regard to the running of a company, registered with Companies House. That as officers of the charity they are not liable for any debts owed by or in any way own assets etc. of the charity. The organisation stands as its own entity, the trustees are merely officers charged with the running of the charity.
Chairman’s Report
Westbury Shed has now broken through the difficult times of the COVID pandemic as most of the membership were classed as clinically extremely
vulnerable. As NHS previously considered most as clinically extremely vulnerable most are still considered at high risk from COVID under the NHS Guidance that was Updated 28 September 2021 it was advised to keep away from indoor groups. As this has now changed, we are pleased to see more attendance with most weekends new and different sectors of people turning up
Well, it been 18 months since we all had a chance to meet up as a group, but what happens when a pandemic comes along, and then we had to all socially isolate in our own homes? With some sharing of sad stories of loss of friends, isolation, loneness, and missing loved ones, all was forgotten for a few hours over a burger, hot dog and a cupa tea, as the trustees of Westbury Shed finally got to show everyone the finished new workshop at the back of the WCP building.
Following the turmoil of the COVID-19 pandemic we can all ask ourselves: What will it look like in a “post COVID-19” world? As the trustees figure out how to operate safely when Covid-19 restrictions are lifted, we boasts around 40 members, but we would like to see more regulars – and expects the coming months will offer plenty to keep them busy. “We have had to close since all this started, but one or two have been going in to do little projects, we agreed to only open on Saturdays, but before coronavirus we were running Wednesday and Saturday pretty much all the time with plans to open daily.” Community leaders have identified groups like ours are one of the organisations which could play a pivotal dual role in the emergence from the Covid-19 crisis, helping bring people back together and providing valuable help for local organisations.
We have already done lots of projects for local town folk and We’re lucky to have this premises and We will have to put our heads together to work out how we are going to operate once the new restrictions are lifted.
It may mean that we’ll have to stagger days for groups of people, but we would be very keen to try and get more members in. “I imagine that there may be someone out of work, retired, or still furloughed so hopefully once we are able to re-open fully, we can boost attendance.
Treasures Report
Start of the financial year as at 02/12/2019 was £9784.67 with Income at a total £8617.60, this was made up from local grants, work by Norman on wooden dolls houses and a donation for making a notice board Expenditure was total £6517.34 this included £2030.15 for rent, this was low due to moving units and covid having an impact on moving into WCP.
Tools and equipment purchases was £1220.92 also low as covid reduced activity although £957.15 was for all the new benches at the WCP. Materials showed the same pattern as above for the same reasons at £654.05. Project work was costed within the grants received at £2421.22 with the siting of the portacabin at Grassacres and Electrical work at WCP. Position of funds in the bank as 28/2/2021 was £11884.93 making a gain of £2100.26
Cash in hand (outside the bank) was £386.55
Financial was presented and agreed as true and fact
The meeting was then concluded.
Date for next meeting 1[st] March 2022
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WESTBURY SHED 2020/21
DATE INCOME Co-op INCOME Lloyds COMMENT EXPENDITURE COMMENT BANK TOTAL Co-op BANK TOTAL Lloyds
£5,076.46 £4,708.21
12/02/2019
£9,784.67
03/19/2020 £1,160.00 Move and site cabin £3,916.46
03/19/2020 £600.00 Rent Alfred St £3,316.46
03/20/2020 £220.00 Cork for Notice boards £3,096.46
03/16/2020 £263.00 A Wilson Dolls Houses £4,971.21
03/16/2020 £200.00 Hand Sanitiser £2,898.46
04/09/2020 £12.00 A Wilson Dolls Houses £4,983.21
09/09/2020 £1,261.22 WCP Electric Installation £1,635.24
05/05/2020 £280.00 Waitrose donation £5,263.21
05/07/2020 £85.00 A Wilson Dolls Houses £5,348.21
05/14/2020 £104.40 A Wilson Dolls Houses £5,452.61
08/07/2020 £199.20 A Wilson Dolls Houses £5,651.81
09/14/2020 £574.15 334.15 Rent Alfred St, 240 WCP £1,061.09
09/25/2020 £20.00 Towel Dispenser £1,041.09
10/12/2020 £456.00 Rent Alfred St £585.09
11/23/2020 £20.00 Wreath £565.09
11/23/2020 £100.00 Notice board donation £5,751.81
11/30/2020 £3,960.00 Wiltshire Foundation Grant 2 of 3 £4,525.09
12/06/2020 £2,634.00 Postcode Lottery Grant £7,159.09
12/23/2020 £957.98 Benches WCP £6,201.11
01/11/2021 £600.00 Rent Alfred St £5,601.11
02/02/2021 £980.00 Wiltshire Boared Grant £6,731.81
Tools 94.95 Belt Sand, 59 keys. 40
£300.00 Screws 13 stickers 93.05 (for £5,301.11
02/22/2021 bench)
02/22/2021 £147.99 Strimmer £5,153.12
£6,594.00 £2,023.60 £5,153.12 £6,731.81
02/28/2021
£8,617.60 £6,517.34 £11,884.93
Income Expenditure
Income for 2020/2021 was total £8617.60, this was made up from local grants, work by Norman on Start of the financial year as at 02/12/2019 was £9784.67 with Expenditure for 2020/2021 was total £6517.34 this included
wooden dolls houses and a donation for making a notice board £2030.15 for rent, this was low due to moving units and covid having an impact on moving into WCP. Tools and equipment
purchases was £1220.92 also low as covid reduced activity although £957.15 was for all the new benches at the WCP.
Materials showed the same pattern as above for the same reasons at £654.05. Project work was costed within the grants
received at £2421.22 with the siting of the portacabin at Grassacres and Electrical work at WCP. Position of funds in the bank
as 28/2/2021 was £11884.93 making a gain of £2100.26
Grants £7,854.00 WCP Rent £240.00
Rent £2,230.15
A Wilson Dolls Houses work £663.60 Alfred st Rent £1,990.15
Donation for Work £100.00 Benches £957.98
Sander £94.95
Total £8,617.60 Equipment & Tools £1,220.92
Strimmer £147.99
Towel Dispenser £20.00
Cork £220.00
Hand Sanitiser £200.00
Materials £645.05
Misalliance, screws, keys, glue £205.05
Wreath £20.00
Move and site cabin £1,160.00
Project costs WCP Electric Installation £1,261.22 £2,421.22
Total £6,517.34
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