2021-03-31-accounts - 1st South Ascot Scout Group

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1[st] South Ascot Group Scout Council

Annual General Meeting

20:00, Thursday 30[th] September 2021

Swinley Pub

Attendees

Attendees
Fiona Jones(GroupScout Leader)	Ceri Richardson(Scout leader)
Chris Adkins(Assistant GroupScout Leader)	Fraser Kidby-Blake(Beaver leader)
Ailsa Yeo(Chair)	Paula Harrage(Parent)
Kevin Jones(Treasurer)	JennySmyth(Cub leader)
James Brown (Exec member and Beavers Leader)	Carly Anderson (Beavers Leader)
Iain Bell(Cub leader)	Lisa Montague(Parent)

1. The Chair (Ailsa Yeo) introduced all attendees and welcomed everyone to the 2021 AGM.

2. Absence apologies noted. Ashleigh Fiala (Group Secretary), Nicky Jones (Cub Leader), Steve Richards (District Commissioner), Thierry Catheya (Scout Leader)

3. The GSL (Group Scout Leader, Fiona Jones) took us through a review of scouting in the Group for the past year.

Thanks to everyone who was involved and donated money to the hut renovations. It’s great having such a fantastic hut and garden
Held an excellent opening party in July with Tim Kidd OBE, the UK Chief Commissioner for The Scout Association, Nigel Bevan, County Commissioner and Steve Richards, District Commissioner
Pleased that we have now opened an Explorer Unit
Good Activity Day for the whole group at Paccar Scout campsite
Thank you to all Leaders and Helpers for everything they do
Good that the hut can now be rented out for more money for the Group
The Treasurer (Kevin Jones) presented the Groups latest statement of accounts (full copy on request) for the financial year that ended 31st March 2021 .
Unusual year as little spent on activities due to Covid
The Group’s big outgoing continues to be for Capitation.
Hut renovations cost £28,500
Cubs spend the most on badges - £729
GoCardless take 3% but it’s worth it for ease of payments coming in
Gift Aid has provided a high income (but not for this financial year) – need to encourage more parents to sign up to this.

5. Approval of the GSL’s nomination of the Group Chair: Ailsa Yeo

All in attendance, by a show of hands, approved the nomination of Ailsa Yeo as the Group chair.

6. Election of the Group Secretary: Ashleigh Fiala

All in attendance, by a show of hands, approved the nomination of Ashleigh Fiala as the Group Secretary (in her absence).

7. Election of the Group Treasurer: Kevin Jones

All in attendance, by a show of hands, approved the nomination of Kevin Jones as the Group Treasurer.

8. Election of additional members to the Executive Committee: None

Lisa Montague said she would be happy to attend future meetings to give her support

9. Appointment of Group Auditor (Jenny Smyth)

All in attendance, by a show of hands, approved the appointment of Jenny Smyth as independent auditor for the Group.

10. Presentations

Each of the Leaders provided a brief update on activity in their respective areas across 2020.
i. Beavers – Carly Anderson
- 20 Beavers. Space for some younger and older ones. 2 new leaders – Rachel and Abbey and an occasional helper – James Slatter. 6 Bronze awards given. Good attendance over zoom in lockdown. Have done lots of great activities – ice skating, kayaking, Go Ape etc.
ii. Cubs – Nicky Jones (read out in her absence)
- 23 Cubs. 8 Silver awards given. Offering a varied programme. Zoom sessions successful during lockdown. Good camp at the hut and lots of outdoor activities. 6 leaders. Thanks to Dominic who has now gone to university but will still help in the holidays.
iii. Scouts – Thierry Catheya

18 Scouts at present. Covid has been a challenge but lots of meetings via zoom and momentum has been maintained. Lots of activities undertaken at Earleywood, Go karting and Liquid Leisure. Home camp was a highlight with morning exercise. Ceri has joined and a third patrol created. Hoping to have a Scout camp next Spring. Numbers are now good with cubs joining and older scouts moving onto other ventures.

11. Comments by District Commission (Steve Richards). None provided (absent)

12. Closing Remarks

Camp permits – more needed within the Group Ceri mentioned that the Parish Council are hosting a community event for the Jubilee and our scout group rather than Sunningdale should be involved. All agree.

Next AGM meeting: Monday 19[th] September 2022

1st South Ascot Scouts 2020-21 Financial Year

Summary

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2020/21 2019/20 2018/19 2017/18 NOTES
Opening balance 6,689.91 5,420.79 7,114.91 12,184.36
Income - Beaver Activities 77.64 1,646.10 1,140.10 758.48
Income - Beaver Activity Refund 140.00
Income - Beaver Investitures 101.71 122.42 105.00 160.16
Income - Beaver Subscriptions 1,633.90 2,770.87 1,894.00 1,682.17
Income - Cub Activities 74.31 595.12 293.00 237.69
Income - Cub Investiture 0.00 29.12 0.00 0.00
Income - Cub Subscriptions 2,120.37 2,204.82 1,254.00 1,758.55
Income - GiftAid 438.59 0.00 0.00 0.00
Income - Grants / Fundraising 37,228.69 2,775.74 1,393.00 0.00
Income - Group Activity 0.00 803.63 1,545.00 145.00
Income - Other 136.00 48.00 0.00 0.00 Equipment rental, damaged window, First Aid Training
Income - Scout Activities 421.65 40.00 105.00 462.21
Income - Scout Subscriptions 1,361.60 958.32 735.00 883.22
Income - Uniform Sales 246.50 385.05 451.50 0.00
Total Income 43,980.96 12,379.19 8,915.60 6,087.48
Expenditure - Beaver Activities -224.38 -1,270.12 -1,807.98 -538.25
Expenditure - Beaver Activity Refunds -105.00
Expenditure - Beaver Badges & Uniform -471.32 -225.43 -522.73 -657.18
Expenditure - Capitation -3,393.80 -3,267.20 -2,141.40 -4,159.00
Expenditure - Cub Activities -120.00 -611.55 -150.57 -152.85
Expenditure - Cub Badges & Uniform -729.68 -772.82 -630.58 -57.00
Expenditure - Equipment -43.56 -768.40 -1,587.22 0.00
Expenditure - GoCardless Fees 0.00 0.00 -146.36 0.00 Where 0.00 fees already deducted from income
Expenditure - Group Activities -364.75 -1,763.52 -1,520.54 -830.00
Expenditure - Hut Renovation -28,592.27 -261.77 -1,234.00 -3,240.16
Expenditure - Hut Insurance -1,200.00 0.00 0.00 0.00
Expenditure - Just Giving -144.00 0.00 0.00 0.00 Just Giving Subscription now cancelled
Expenditure - OSM Fees -260.23 0.00 0.00 0.00
Expenditure - Other -240.21 -574.80 0.00 0.00 Training, Christmas Presents, PPE, Poppies
Expenditure - Scout Activities 0.00 -736.48 -629.70 -1,096.89
Expenditure - Scout Badges & Uniform -229.40 -387.61 0.00 0.00
Expenditure - Subs Refunds 0.00 0.00 -89.00 0.00
Expenditure - Uniform - Staf -66.14 -99.78 0.00 0.00
Expenditure - Utilities -536.86 -370.91 -354.09 -368.62 Gas supply now disconnected
Total Expenditure -36,721.60 -11,110.39 -10,814.17 -11,156.95
Closing Balance 13,949.27 6,689.91 5,420.79 7,114.91
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Scouts 1st South Ascot Scout Group clo 3 Elizabeth Gardens Ascot SL5 9BJ 27th January 2022 To whom this may concern Ref. 1•t South Ascot Scout Grou Annual Account 202012021 This letter is to confirm that the reported annual accounts for 1 St South Ascot Scout Group (1 st S Ascot Scout Group Accounts 2020-21) are a true and correct report of the financial ststement for the Scout Group in the 2020-2021 financial year. Yours faithfully Fiona Jones Group Scout Leader 1 stSouthAscotScoutGroup@gmail.com 07939 490475 EhVEI<S cubs Scouts Registered Charity Number 1186681