## **Trustees’ Annual Report for the period** **From 1[st] April 2024 To 31[st] March 2025** **Charity name: Guru Nanak’s Mission** **Charity registration number: 1186663** ## **Objectives and Activities** ||SORP
reference|| |---|---|---| |Summary of the
purposes of the
charity as set out
in its governing
document|Para 1.17|Guru Nanak’s Mission (GNM) exists to relieve poverty and
financial hardship for the public benefit across Nottingham
and the surrounding areas. GNM is built on the foundations
of the Sikhi principles of “Langar” (free food kitchen), “Seva”
(selfless service)"Vand Ke Chakna" (sharing what you have
with others)and stresses the basic right of access to food
for all.
Our core charitable purpose is fulfilled primarily through the
provision of free hot meals to individuals who are homeless,
at risk of homelessness, or otherwise in need.
GNM also supports initiatives that promote mental
wellbeing, education, and physical activity among children
and young people, chiefly through supplying food at
community events. These activities have continued to
expand as our community partnerships and outreach work
have grown.
A central message of the charity is the empowerment of
volunteers. We encourage volunteers to use their skills,
develop new ones, and take active roles in helping GNM
achieve its aims and support its growth. Many volunteers
report improved wellbeing, a renewed sense of purpose,
and the formation of lasting social connections through their
involvement.
Overall, our activities promote social responsibility,
community cohesion, and collective action, reflecting the
values set out in our governing document.| |Summary of the
main activities in
relation to those
purposes for the
public benefit, in
particular, the
activities, projects
or services
identified in the
accounts.|Para 1.17
and 1.19|GNM delivers its charitable aims primarily through the
regular distribution of free, freshly cooked vegetarian meals
to vulnerable people in Nottingham city centre. These meals
are served twice weekly and continue to meet rising
demand, with the charity providing around 10,000 meals
each year. Meal numbers vary throughout the year in line
with community needs, which increased notably during
2024/25.
To further support individuals facing hardship, GNM
undertakes several complementary activities:
●**Supplying food parcels to individuals and**
**partner services:**
We work alongside a wide range of local
organisations, including those supporting people
affected by addiction, domestic abuse, and
homelessness. As referrals have grown, GNM has
broadened its network of partner charities and food
banks to extend food provision across the city.
●**Holiday food provision for children and**
**families:**
Through the HAF programme, run in partnership
with Nottingham Forest Community Trust, we
continue to provide nutritious meals during school
holidays.
●**Provision of Emergency Food Parcels:**
GNM provides emergency food parcels on a case-
by-case basis to individuals and families living in
emergency or supported accommodation. This
provision addresses immediate food insecurity for
those experiencing acute hardship. During the
year, the charity supplied close to 50 emergency
parcels, reflecting both the rising need in the
community and GNM’s commitment to responding
quickly and compassionately to urgent situations.
●**Joint initiatives promoting mental and physical**
**wellbeing:**
The charity continues to work with local groups to
advance shared goals around health, resilience,
and community support.
GNM also supports young people by offering opportunities
to complete the volunteering element of their Duke of
Edinburgh (DofE) Bronze Award. Students are able to
contribute meaningfully to our food distribution and
community
projects,
gaining
practical
experience,
confidence, and a deeper understanding of social
responsibility. This partnership helps nurture the next
generation of volunteers while strengthening GNM’s
capacity to deliver its services.| |---|---|---| |Statement
confirming whether
the trustees have
had regard to the
guidance issued by
the Charity
Commission on
public benefit|Para 1.18|The Trustees confirm that Charity Commission guidance
has been fully considered and applied in the decision-
making and day-to-day management of the charity.
Setting up and running a charity: Trustee role and board-
detailed information-GOV.UK (www.gov.uk)| |---|---|---| |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| ||SORP
reference|| |Policy on grant
making|Para 1.38|At present, the charity does not have a formal grant-
making policy in place, and grant applications have
historically been made on an ad hoc basis in response to
available funding opportunities and operational need. The
trustees recognise the importance of developing a more
proactive and strategic approach to grant making in order
to help secure the charity’s current and future operations.
During the year, rising costs associated with fuel and food
ingredients have presented a significant challenge,
increasing overall operating expenses.
In response, the trustees have begun taking steps to
strengthen the charity’s approach to funding. These efforts
include attending funding and grant application
workshops, improving administrative processes, and
developing better systems to track operational activity and
impact. These improvements are intended to ensure the
charity is in a stronger position to identify, apply for, and
manage grant funding effectively, supporting the long-term
sustainability of its services.| |Policy on social
investment
including program
related investment|Para 1.38|n/a| |Contribution made
by volunteers|Para 1.38|Volunteers remain central to the success and continued
growth
of
Guru
Nanak’s
Mission
(GNM).
Every
development made within the organisation is rooted in
volunteer feedback, ongoing evaluation, and a commitment
to improving both the efficiency and effectiveness of our
services. GNM is entirely volunteer-led, with a dedicated
group of coordinators overseeing weekly operations,
managing logistics, monitoring stock levels, and ensuring
service users’ needs are met. Their role has continued to
evolve as our activities expand.
The wider volunteer team is equally essential, forming the
foundation on which all GNM services depend. Our
structured registration and onboarding process has been
refined this year to better match volunteers to roles and
ensure they feel equipped and supported. Volunteers are
encouraged to participate in all areas of the charity’s work,
enabling them to develop their skills while strengthening the
organisation’s capacity.
Stakeholder took place to gather volunteer insights, which
have directly informed service improvements, adjustments
to operational procedures, and the development of new
initiatives. Volunteers are kept updated on how their
feedback shapes decision-making, reinforcing a culture of
shared ownership and continuous improvement.
In response to volunteer input and our own operational
reviews, we refined our training procedures in 2024 and
expanded them further in 2025. This included preparing
more volunteers to step into coordinator positions, widening
our leadership base and enhancing resilience across the
charity.
This year, our communications team was expanded with
additional volunteers, allowing us to post more regular
social media updates and bring fresh ideas and
approaches to our communications strategy. This growth
has strengthened our ability to share our work, foster
transparency, and highlight the impact of our services to the
public.| |---|---|---| |Other||n/a| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the
main
achievements of
the charity,
identifying the
difference the
charity’s work has
made to the
circumstances of
its beneficiaries
and any wider
benefits to society
as a whole.|Para 1.20|During the reporting period, the charity continued to deliver
regular communal meal services, providing free, nutritious
meals each week (approx 10,000 per annum) to homeless
and vulnerable individuals in and around Nottingham.
These meals not only addressed immediate food insecurity
but also offered a safe and welcoming space that helped
reduce social isolation and promote dignity and wellbeing
among beneficiaries.
The charity also played a key role in supporting children
and families during school holiday periods through the
Holiday Activities and Food (HAF) programme. Over school
holidays, 640 meals were prepared and either delivered or
collected to ensure that children who would otherwise rely
on free school meals during term time had continued
access to nutritious food alongside holiday activities.
In addition, the charity provided targeted seasonal support
during the winter period. Over 100 food parcels and over
300 toys were prepared and distributed to vulnerable
families across the Nottingham area in the lead-up to
Christmas, helping to ease financial pressure and improve
family wellbeing at a particularly challenging time. Meals
were also prepared and delivered to emergency services
staff on Christmas Day, recognising their essential role in
supporting the wider community. Collectively, these
activities have contributed to reducing food poverty,
strengthening community resilience, and delivering wider
social benefit across the local area.| **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements
against objectives
set|Para 1.41|N/A| |---|---|---| |Performance of
fundraising
activities against
objectives set|Para 1.41|N/A| |Investment
performance
against objectives|Para 1.41|N/A| |Other||N/A| ## **Financial Review** |Review of the
charity’s financial
position at the
end of the period|Para 1.21|**Total income: £10,979**
**Total expenditure: £12,059**
**Net income: £1,080**| |---|---|---| |Statement
explaining the
policy for holding
reserves stating
why they are held|Para 1.22|Reserves are maintained to ensure that Guru Nanak’s
Mission (GNM) can continue to meet its charitable aims
and respond effectively to community needs. They
provide flexibility to increase food provision when demand
rises and allow the charity to initiate or support new
projects that align with its objectives.
Although GNM does not currently have a formal reserves
policy, the need for financial contingency has become
increasingly important, particularly in light of rising
operational costs, including higher fuel charges for
kitchen use and price increases in ingredients. Reserves
would be held to ensure these essential costs can be met
and services sustained without disruption.
In response to rising fuel costs, a monthly payment of
£250 was made to the Gurdwara we’re GNM operates, to
cover expenses incurred through our operations.
Additionally, reserves were maintained to ensure the
organisation could meet further increases in costs, should
they arise.| |Amount of
reserves held|Para 1.22|n/a| |Reasons for
holding zero
reserves|Para 1.22|n/a| |Details of fund
materially in
deficit|Para 1.24|n/a| |Explanation of
any uncertainties
about the charity
continuing as a
going concern|Para 1.23|n/a| ## **Additional information (optional)** You may choose to include further statements where relevant about: |||| |---|---|---| |The charity’s
principal sources of
funds (including
any fundraising)|Para 1.47|The charity’s principal sources of funding are generated
through self-led fundraising activities organised by GNM,
alongside donations received from members of the public.
In addition, the charity receives payments through its
involvement in the Holiday Activities and Food (HAF)
programme in respect of meals provided to children
during school holiday periods. This collaboration
generates a modest surplus, which is reinvested into the
charity’s activities to support its core services and further
its charitable objectives.| |Investment policy
and objectives
including any
social investment
policy adopted|Para 1.46|n/a| |A description of the
principal risks
facing the charity|Para 1.46|The principal risks facing the charity relate primarily to
rising operational costs, including increases in fuel prices,
the cost of ingredients, and essential equipment such as
biodegradable containers. These factors directly impact
the charity’s ability to deliver its core services and
maintain
sustainability.
In
addition,
the
charity
occasionally experiences periods where volunteer
numbers are insufficient to fully support operations, which
can place additional strain on service delivery. Despite
these
challenges,
the
charity
continues
to
use
biodegradable containers to minimise its environmental
impact, reflecting its ongoing commitment to sustainability
and responsible resource use. The trustees regularly
monitor these risks and take steps to mitigate their effects,
including careful budgeting, volunteer recruitment and
retention strategies, and exploring funding opportunities
to support operational needs.| |Other||| ## **Structure, Governance and Management** |Description of
charity’s trusts:||n/a| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|Constitution adopted December 2019| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|Charitable Incorporated Organisations
(CIO)| |Trustee selection
methods including
details of any
constitutional
provisions e.g.
election to post or
name of any person
or body entitled to
appoint one or more
trustees|Para 1.25|Trustees of Guru Nanak’s Mission (GNM) are nominated
by volunteers, with volunteers able to re-elect trustees at
any time. Trustees play a vital role in the governance,
strategic direction, and operational oversight of the
charity, ensuring that it runs efficiently and continues to
meet its charitable objectives.
Key responsibilities of trustees include:
●**Overseeing day-to-day operations:**Trustees
supervise all aspects of the charity’s activities,
ensuring that projects run smoothly and that
volunteers are informed and supported. This
involves reviewing operational processes,
coordinating with coordinators, and proactively
identifying potential challenges before they arise.
●**Managing accounts, assets, and resources:**
Trustees ensure the charity’s financial stability,
monitor budgets, authorise expenditure, and
safeguard physical and financial assets. They
also oversee supply management, ensuring
sufficient stock and resources are available to
meet service demands.
●**Engaging with volunteers:**Trustees actively
seek the views and feedback of volunteers on
activities, projects, and service delivery. This
engagement informs improvements and ensures
volunteers feel valued, heard, and empowered to
take on new roles and responsibilities.
●**Safeguarding:**Trustees are responsible for
ensuring the safety and wellbeing of all
volunteers and service users. This includes
implementing and reviewing safeguarding
policies, monitoring compliance, and addressing
any concerns promptly and effectively.
●**Identifying collaborative opportunities:**
Trustees continuously explore potential
partnerships and community collaborations,
using their knowledge and networks to expand
the charity’s reach and impact.| Trustees meet on a monthly basis to review operations, address challenges, and discuss progress, including improvements resulting from previous changes. They continually assess current systems, drawing on their experience and wider skill sets, to identify opportunities to improve efficiency, effectiveness, and sustainability. Trustees balance immediate operational needs with longterm planning, ensuring that all decisions support the ongoing growth and stability of GNM. By empowering volunteers and incorporating their feedback, trustees help build organisational resilience, secure the charity’s future, and strengthen its ability to deliver services for the public benefit. **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and
procedures adopted
for the induction and
training of trustees|Para 1.51|Policies and procedures adopted for the induction and
training of trustees
The trustees have adopted a structured approach to the
induction
and
ongoing
training
of
trustees
and
coordinators. Induction materials prepared by the trustees
include
recorded
training
videos
and
written
documentation covering the charity’s aims, governance
arrangements, key policies, safeguarding, health and
safety, and operational procedures. In addition, a ‘buddy’
system has been established to support the onboarding
of new coordinators, pairing them with experienced
trustees or coordinators who can provide practical
guidance, mentoring, and continuity. Coordinators, who
are volunteers, play a vital role in the daily cooking
activities, organising and supporting volunteers, and
ensuring services are delivered safely and effectively.
These arrangements also provide ongoing support to
current coordinators, promoting consistency, shared
learning, and effective communication across the
organisation.| |---|---|---| |The charity’s
organisational
structure and any
wider network with
which the charity
works|Para 1.51|Guru Nanak’s Mission (GNM) is governed by a board of
five trustees, who hold ultimate responsibility for the
strategic direction, financial oversight, and operational
management of the charity. Trustees meet monthly to
review performance, make key decisions, address
operational challenges, and plan for future projects,
ensuring that all activities align with the charity’s
objectives and long-term sustainability.
Operational management is supported by a dedicated
coordinator group, which oversees the organisation and
delivery of weekly services, including meal distribution,
food parcel provision, and additional projects such as the
HAF
programme.
Coordinators
manage
logistics,
volunteer scheduling, stock, and communication with| |||service users, reporting back to trustees on operational
matters and feedback from volunteers.
GNM continues to maintain a structured volunteer
registration process. This system collects information on
volunteers’ skills and experience, provides induction and
safeguarding training, and ensures volunteers are
supported and empowered to take on roles across the
charity. Volunteers play a central role in both operational
delivery and in shaping service improvements through
feedback and participation in stakeholder events.
The charity also works closely with a wider network of
partner organisations, including local food banks,
community groups, schools, and sports clubs such as
Nottingham
Forest
Community
Trust.
These
collaborations enable GNM to extend its reach, support
vulnerable individuals more effectively, and deliver
complementary services that align with its charitable
objectives.
This organisational structure ensures clear lines of
accountability, effective communication, and the ability to
respond flexibly to the needs of the community, while
maintaining a strong focus on volunteer engagement and
long-term growth.| |---|---|---| |Relationship with
any related parties|Para 1.51|During the reporting period, GNM established new
informal
partnerships
with
Framework,
working
collaboratively to help provide food and practical support
to vulnerable adults within the local community.
GNM has also maintained and strengthened its existing
partnerships with Nottingham City Homes, continuing to
support families experiencing hardship and financial
insecurity.
In addition, GNM continued to work closely with
Nottingham Forest Community Trust and Notts County
Foundation Trust to support the provision of meals to
children during school holidays.. These partnerships have
played a vital role in extending GNM’s reach, improving
coordination of services, and ensuring support is
delivered effectively to those most in need.| |Other||| ## **Reference and Administrative details** |Charityname|Guru Nanak’s Mission| |---|---| |Other name the charityuses|GNM| |Registered charitynumber|1186663| |Charity’s principal address|Blake Landa Accountants 99-101 High Road Nottingham NG9 2LH
England| ||| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if**
**any)**|**Dates acted if not for whole**
**year**|**Name of person (or**
**body) entitled to**
**appoint trustee (if**
**any)**| |---|---|---|---|---| |1|Dharminder Singh||n/a|| |2|Harjit Matharu||n/a|| |3|Sangita Bhaker||n/a|| |4|Bal Bansal||1st August 2023|| |5|Harvinder Bhaker||Appointed May2024|| |6|Jatinder Hanspal||Resigned 28th Nov 2024|| |7|Jean Panagamuwa||Appointed May2024|| |||||| Corporate trustees – names of the directors at the date the report was approved -N/A Name of trustees holding title to property belonging to the charity - N/A ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|n/a| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|n/a| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own
assets|n/a| **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **on behalf of the charity’s trustees** **Signature(s)** **Full name(s)** Dr Sangita Bhaker **Position (eg Secretary,** Secretary **Chair, etc)** **Date** 17th December 2025 ## GURU NANAK MISSION ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ## GURU NANAK MISSION ## INCOME & EXPENDITURE ACCOUNTS & ACCUMULATED FUND ## FOR THE YEAR ENDED 31 MARCH 2025 ## GURU NANAK MISSION ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ## INFORMATION |ADDRESS|Chartered Certfed Accountants| |---|---| ||99A High Road| ||Beeston| ||Notngham| ||NG9 2LH| |ACCOUNTANTS|Blake Landa & Co Limited| ||Chartered Certfed Accountants| ||99A High Road| ||Beeston| ||Notngham| ||NG9 2LH| |BANKERS|Barclays Bank UK PLC| ||Notngham High Street Branch| ||2 High Street| ||Notngham| ||NG1 2EN| ## GURU NANAK MISSION ## ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2025 ## CONTENTS ||Page| |---|---| |Statement of Income and Expenditure|1| |Summary of Accumulated Fund|2| |Notes to the Accounts|3 - 5| ## GURU NANAK MISSION ACCOUNTS ## STATEMENT OF INCOME AND EXPENDITURE FOR THE YEAR ENDED 31 MARCH 2025 |Note
Donatons, Member Fees and
General Income
1
Other Income
Gif Aid Claim
Other Interest Received
Total Income
2
General Expenses
Gas and electricity
Insurance
Containers
Repairs and maintenance
Ofce Supplies
Printng and statonery
Food and grocery purchases
Travel Costs
Legal and professional fees
Cleaning and hygiene
Donatons/Subscriptons
Bank charges & Interest
Sundries
Donatons/Subscriptons
Kitchen Equipment
Bank Charges
Gudhwara Usage Donaton
Capital Expenditure
Building Improvements
3a
3|31 March
2025
£
£
£
10,979
-
-
10,979
-
-
-
-
940
2,652
-
-
1,511
456
-
-
6,028
9,442
223
-
-
-
-
-
-
-
-
-
357
1,020
-
-
-
-
-
-
3,000
3,000
(12,059)
-
-
-|31 March
2025
£
£
£
10,979
-
-
10,979
-
-
-
-
940
2,652
-
-
1,511
456
-
-
6,028
9,442
223
-
-
-
-
-
-
-
-
-
357
1,020
-
-
-
-
-
-
3,000
3,000
(12,059)
-
-
-| |---|---|---| ||-|| |||| Net surplus/(defcit) (1,080) **Page 2** 31 March 2024 £ 12,556 - - 12,556 (16,569) - (4,013) **Page 2** ## GURU NANAK MISSION ACCOUNTS ## STATEMENT OF ACCUMULATED FUND FOR THE YEAR ENDED 31 MARCH 2025 |Note
Debtors
Other Debtors
4
Bank
Barclays Bank - Community Account
5
Pety Cash
5
Total Assets
Accumulated Fund -
B/fwd
Net surplus/(defcit)
Accumulated Fund -
C/fwd
6|31 March
2025
£
-
17,765
680| |---|---| ||18,445| ||19,525
(1,080)| ||18,445| ||(0)| We approve these accounts and confirm that we have made available all relevant records and information for their preparation. for and behalf of Guru Nanak Mission Date: **Page 3** 31 March 2024 £ - 19,324 201 19,525 23,538 (4,013) 19,525 **Page 3** ## GURU NANAK MISSION ACCOUNTS NOTES TO THE ACCOUNTS ## FOR THE YEAR ENDED 31 MARCH 2025 |1. Donatons, Member Fees and General Income
Donatons
Bank interest received
Sundry Income
Vat Reclaimable
2. Other Income
Gif Aid Claim
Other Interest Received
Total Income|31 March
31 March
2025
2024
£
£
10,979
12,556
0
0
0
0
0
0| |---|---| ||10,979
12,556
0
0
- -| ||10,979
12,556| **Page 4** ## GURU NANAK MISSION ACCOUNTS ## NOTES TO THE ACCOUNTS ## FOR THE YEAR ENDED 31 MARCH 2025 |3. Capital Expenditure
3a. Building Improvements
Total Capital Expenditure|31 March
31 March
2025
2024
£
£
0
0| |---|---| ||0
0| ||| ||0
0| **Page 5** **----- Start of picture text -----**
GURU NANAK MISSION
ACCOUNTS
SUMMARY BANK ACCOUNT
AS AT 31 MARCH 2025
31 March 31 March
2025 2024
£ £
4. Debtors
Other Debtor - 0
0 0
5. Bank Accounts
Barclays Bank - Community Account 17,765 19,324
Petty Cash/Pleo 680 201
18,445 19,525
6. Accumulated Fund 18,445 19,525
**----- End of picture text -----**
**Page 6** |Guru Nan|aks Mission
24-31 March 2025
Balance
Detail
Donatons
GifAid Claim
Other interest received
Bank interest received
Sundry Income
Vat Reclaimable
Gas and electricity
Insurance
Containers & packaging
Repairs and maintenance
Ofce Supplies
Printng and statonery
Food and grocery purchases/Parcel Costs
Accountancy sofware
Legal and professional fees
Cleaning and hygiene
Kitchen Equipment
Donatons/Subscriptons
Bank charges & Interest
Sundries
Gudhwara Usage Donaton
Prior Year Adjustment
Capital expenditure
Building Works
Consultants Fees
Supense Account
Other Debtor
GifAid Claimable
Current Account
Cash/Pleo Account
Accumulated Fund Brought Forward
suspense||Current
Cash/Pleo
A
Account
Account
-10,978.79
0.00
940.20
1,510.83
0.00
6,027.53
223.20
0.00
0.00
357.00
3,000.00
-878.69
-680.13
0.00
478.86
0.00|Current
Cash/Pleo
A
Account
Account
-10,978.79
0.00
940.20
1,510.83
0.00
6,027.53
223.20
0.00
0.00
357.00
3,000.00
-878.69
-680.13
0.00
478.86
0.00|ccumulated
Fund B/F
\a
19,324.00
201.00
-19,525.00|Vat/GifAid
Bank
Blanks
Final TB
Reclaimable
Diferences
B/S
P&L
-10,978.79
0.00
0.00
0.00
0.00
0.00
0.00
0.00
940.20
0.00
1,510.83
0.00
6,027.53
223.20
0.00
0.00
0.00
0.00
0.00
357.00
3,000.00
0.00
0.00
0.00
0.00
0.00
ok
ok
17,765.18
ok
679.86
ok
-19,525.00
ok| |---|---|---|---|---|---|---| |1 April 20||||||| |
Final Trial||||||| |N/Code||||||| ||||201.28|-201.27|0.00|0.00
0.00
0.00
-1,079.96
1,079.97| |||||||0.01|