Trustees' Annual Report for the period 20-21
| Period start date | Period start date | Period end date | Period end date | ||||
|---|---|---|---|---|---|---|---|
| Day | Month | Year | Day | Month | Year | ||
| From | 1 | 10 | 2020 | To | 30 | 09 | 2021 |
Section A Reference and administration details
Charity name EARLY ESSENTIALS UK
Other names charity is known by Registered charity number (if any) 1186657 Charity's principal address 123 Cheadle Old Road,
EE
Stockport Cheshire Postcode SK3 9RH
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (if any) |
|---|---|---|---|---|
| Graham Leech | Book keeper | |||
| Christine Scott | ||||
| Lee Leech | ||||
| Martin Austin | ||||
| Sarah Hope | ||||
| Natalie Hands | ||||
| Jennifer Slack | Co-founder | 1/10/20 – 13/8/21 |
Names of the trustees for the charity, if any, (for example, any custodian trustees)
Name Dates acted if not for whole year NONE
Names and addresses of advisers –
EE engages no advisors
Name of senior staff members –
Sarah Newton-Smith – ‘Coordinator’. Co-founder and the only paid staff (part time self-employed).
Section B Structure, governance and management
Description of the charity’s trusts
Type of governing document CONSTITUTION How the charity is constituted Charitable Incorporated Organisation (CIO) Trustee selection methods Appointed by existing Trustees under para#10 of constitution
EARLY ESSENTIALS UK - TAR – 2020 to 2021
1
Addltlonal gov•man¢è Issues (Opknal lnft¥matKj You may cho(• to include addib.onal This reportiNJ year is from 1 Oclober 2020 to 30•1 September 2021. Early Essentials UK (EE), and from on in this repor( Wuslouf, received confirmation on 2V November 2019 that we were entered onto the Register of Chariiies as a CIO- Charrtable IrKorp(rted (knnisatiM. Vk have therefore been a CIO for a year ten months. relevan( abouL' policies and procedures adopted for the induction and training of trustees.. This is our second Trustees report as a charitylCIO. For the background infomiation, how EE stsrted in March 2015. and a short history of our operations, please refer to la yearfs TAR- Tntstees Annual Report. the chanty's organisational structure and any wder net4VOrt( with which the EE UK is still operated by a team kn(yn as Earty Essentials Manthester, packing and delNering Moses Baskets. from 23rd October 2020, from rented premises in the M21N22 wstCCJe areas of south Manchester. EE Manchesterfs use of 'The Den. on the Merseybank estate was no bnger feasible, due to tyoblems with the r. arKI our need for larger premises to meet an increasing demand. We thank the Eden team and The Message Tnt for 1r 9enerous and much apweciated gfft of the use of thbs wemises. • relationship WFih any Trlatsd Two new satellite groups have commenced operations during this reportirvJ peri¢xl, Whrtby, who wovided their first Moses Basket in February 2021, and Ballymoney in April 2021. There continue to be satellite groups known as Early Essentials Stow, Warriwton, Peterfocmugh, operab"ThJ in their local areas during thts replIrd year. trustees. consideratKJn of major Tisks and the system and All our actNrties are undertaken by volunteeT5, exPt for one seifaemployed part- time Coordinator. receiwng additional monies fr( EE duriNJ this reporting period in recognition of her dedication, addilional hours Working, and fund4aisirWgrant application suSSeS. nag8 th8m. The first 'Covi&19' lo¢kdw) was 23° March 2020. and for the knt)ole of this reportirvJ year all six EE teams have operated und8r the various restrictions imposed by Govemment. This has been challeroing for all locations, but the volunteers have found ways to continue to stock. pack. and supply Moses Baskets throughout the p8ricxl to meet a demand from the referring agencies that is 10% higher than the wevious 12 months. Earty Essentials operates for the 'wbbic benefft. so does not 'gfft' starter pad<slMoses baskets directly to the el1b mothers, and therefore does not meet or know the mothers and bab5. The need is Idented by 'referring agencies.. and the wofessional stafffvdunteer5 of these agencies apply to us explaining how the recipients meet the digilylty criteria. Our stafflvolunteers then check the application and notfy the referring agency wWher or not the criteria are met, and rf met, fr(Yn Whe arKI when the starter pack can be collected by the referring agency. EE Man¢heerfs tneficiari8s are all within Greater Manchester. Eath satellite teamnocation serves referring agency professionals and staff with benefioaries in their local communities, whK) are StockFrf)rt, Warrirulon, Peterborough. V¥l)itby, and Ballymoney in Northern Ireland. The trustees note that none of EE'S a¢aivib8s involve or require face to f contact wrth vulnerable adults or children, and therefore there is no need to implement a 'safeguarding' w11. Trustees regularfy re¥W this. A risk assessment has bèen undertaken, and EE Manctster volunteers and staff have been a part of this wocess. EARLY ESSEPfflALS UK - TAR- 2020 to 2021
The trustees took the deasion to take Insurance in the name of EE UK. arKI cover commenced on 11th February 2021. This provides Public and Employerfs liabilrty cover, and also includes Gover ft)r volunteers and material108s where packing and stw is in rented or leased (at Manchester and Warrington). In April 2021 Natalie Hands joiwl the six Trustees. bringing her welcome experience and kno¥Aedge. All six trustees and our Coordinator Vre sad to receive notification from Jen Slack in August 2021 that she was stepping dwi as a trustee. We thank Jen for the contribution she has made as a ft)under of EE Manchester and su(xessfulty assisting ts expansion to this poinL Section C Ob'ectives and activities Summary of tr ¢&J'15 of th¢ ¢P• 8etothinits To relieve or weverrt the financial hardship of parents or carers of new4)om babies in the UK, in particular Ixrt not exdusNely by providing Moses baskets and ttems of baby dothirvJ, bedding, toiletries and other essentials. We provldo eMOry¢Y Moses Basknt hampern or tsrter pocks We wovrde Moses basket starter packn for the most vuln8rable pregnant women, who would othepise be unable to tyovide for their babies directly after birth. The women are referred to EE via either their midwife. health visitor, socyal worker or dArity. criteria are that ttw must be 32 or more kS pregnant and fam into ore of the followirvJ categm.. (a) Homeless (b) RefugeelséekirKJ asylum (c) F18eing domestic abuse (d) In serious financial crisis (e) Or similar disadvant The starter pack in(auth essentials such as.. baby dothes. blankets. nappies, wipes, Ixeast pads, matemty pads. toiletr for baby and mum. toys, a towel and a gift for mum. The rtems donated are either brand new or pr&loved. All items are carefully inspected and checked that they are in very good condiiion. These are packed into a Moses basket along with a mattress arKI vffapped, as a grft. in celwane ready to be lleCted. The stsrter pack is llected fr(xn our EE premises by the referring third party agency staff, who then delNer thè pack to the moth8r. We ¥Uld also provide a Moses starter pad( in special txjt equalty unJent and needy circumstances, for exaMe, tailored to the needs of a father arKI bom baby where a mother and baby are separated at birth. All trustees have been Fmided with applicable irrfomiation, and each have signed the required Trustee eligibilty dedaration whith states the purposes and obJ'e¢t of EE, induding its underlying requirements for public benefit. The dedaration regarding working wtth vulnerable groups is not signed as staff and volunteers and trustees do not work wrth vulnerable people including children. Trustees regul*ty revi the main activit urKlertaken by EE in their trustee meetings. The publi¢ terth requirements are met by impknienting a referral process, maintsining an indèKw¥Jence of th8 team leaders and volunteers from the choosing of which mums-tcth receive the benefft of a Moses basket. The heath Ca and other yofessionals and staff of the referring agencies make referral ainst set oui uiteria and this referral is checked b a team leader. If Summary of the main a¢ti¥ibes undertaken for wblic benefft in reLqtion to these objects (include within this section the slatutory daran that trustees have had regard to the guidance issued by the Char CommissK)n ¢)n publi¢ beneffitl EARLY E&8ENTIALS UK- TAR- 2020 to 2021
the referral meets the 'wblic benefft. txiieria. the agenw staff are infomied when a basket is ready fv colleiaion. Addltlonal d•taih of obioGtiv•s and activiti•s (Opth)nal inft¥matit) We do not make grants to others, aThJ do not undertake financial inve8trnent. All t)ur activite8 are ur¥Jertaken by vokjnteers. except for one paid part.time Coordinator {bec¢Jming our Exeojtive OfficAr on 1° octotr 2021). have been entirety reliant <)n ¢)ur'Coordlnat and a reduc team of volunteers through the last 6 months (Covid19 restrictK)ns in place). Our work, of sorting, washing, and storing of clothing. the pathng of baskets with many items we provide, repnIShij stock. colleding donations, disposal of unsuitsble items, communicating with referring agencies, marketing and social media Fmnotion arKI admin, websrte TitIn1npUl. and the setting up of rtw satellite teams, has ¢tinUed deste many obstacles, and enabled us to increa8e the number of baskets wovided to needy Mums. Public SpeakIre$ns. and the training and support of new volunteers, has not been possible durirwj this tough [. Some volunteers are also trustees are involved in deiOn making, ac¢ountinglbook keeping. bankiWnancial transactior. po5icylwodUre writirvj, and attendirvJ trusteelmembers meetings You may chooso to include further statements. where rel8vanL at#t. policy on grantmaking., pol programm8 related investment contribution made by ¥olunte8rn. Section D Achievements and performance Early Essential's {EE's) 'core' activity is the supy of packed Moses basketsl starter packs to 'rthiThJ agery. staff who delNer them to thg needy or vulnerable Mums. SUMM of the main achievements of the charity during the year Please refer to each EE locatton's Facebook pages to rjee what achievements, sucsSes, and highlights each location has reported through the year. These Kla1 media pages also identrfy our supporters - organisations, ¢¢xnpanies, schools. church groups. faith groups. and indNiduals who have made it possible to maintain and grow wr 'core' acti¥ity. Teams at all 4 existiftg EE locations have continued to Orrat8 throughout the ongoing Covid-19 pandemic, and il ts wondethjl to have 2 new teams start providing Moses baskets during this wmxl. In this ting year commencing October 2020 and ending September 2021 the numbers of baskets provided have been 471 across our 6 locations. which is 8 10% increase on the Previo year. LOCATION B••k•ts THIS YEAR Total Slnce starting- start date EE Manchester- 275 (+56) 1.170 March 2015. EE StockFQrt- (41) July 2015 EE vrrington- 51 (-8) March 2018, EE Petert)orough- 47 (+18) March 2017, EE Whitby - February 2021. EE Ballymor- April 2021. (Numberin (xx) t)rnckets shows th8 lncrn8s8/d8u to lasty88r). Our totsl basketslstarter packs to date is 2,240, bt)ich we find humbling and sad. It highlights a tr8merthus need whiL we prefer didn't exist, but we are w¥ileged to make 8 difference for tho many babies and their mums. 152 13 13 EARLY ESSENTIALS UK- TAR- 2020 to 2021
(At the time ofprnpanng this n&xtJfrarfs pn)viwi 2021 to Sept 2022) of baskets ts up 42% on this years fitst 9 n>s} We give heartfett thanks to tndivKluals. groups, churc1 and companies who have so generously suppyJrted us financially this year. (See the financial review at se(aion E beknv for more details). We a180 give heartfelt thanks lo all those who donated goc#Js arKI supplies that together make up a full Moses BaskeL You are an essential and apprectat8d part of the wort( we do, and we thank you for josning us in meeting the needs of so many neth Mums. We surprised and honoured to be nominated for The Queen's Award for Voluntary Se1. and although we did not receive an award, we learned a lot during the lengthy and thorowJh wKess. Section E Financial review Brlef statement of the charity, pollcy on reserves Please refer to our Annual Accounts, wblished together wtlh this Annual Report. We started the year with £16.177". Our Receipts were £16,772. Our Paymerts were £20.891. Our erKI of year balance was £12,058. Most of conterrts of the starter pa(s are donated items. and lo date Earty Essentials, from all stx teamsllocations. has in just over 6 years given out over £672,0(Xl worth of stod( on an average buty of £9.000 per year. This an excepts'onal uplrfl l added value- giving just over £10 of delivered 8eNice for every £1 donated and spent (or a full basket of essentials worth over £300 for just under £30 incurred costs). For the expendilure necessary to adiwe thi8, Trustees, current policy is to maintain 6 months finanaal reser4e - £10,500 (bas8d on this yearfs payments). At the end of the financial year, we have just over £12,000 in the bank. This is a strong financial FQSition. wkth which the Truees are satisfied thal current reseprfes are adequate. Nots". r w8 Fed £16. 159 in Vjis TAR last. Ixrtlatsr8ubmilted 8 C¥)ffeC set ofaccounts the £18 drf8renL¥). Delaib of•ry fijrth There are no furKls materially in deficit. Furthor financlal rev1 dot•ll• (op1K81 lnftffi) You may cho< lo include add"Onal informatK)n, where relevant about. We do not have monies to invest If and when we do, we shall prepare an investment Fdicy. have rK)t re(xived any fiJTrJing or wants in the 1•t OLober 2020 to 30th September 2021. . the charty's prTrncipal sources of fvnds (induding any fvndraising); •hthv expendrture has SUppted the key objectrrfes ofthe chatty" The receipts of ow £18,CKIO have Xne from: (a) generous individuals or (x>uples wtK) give either regularfy or by 'OrOff donations; (b) churches, Christian wrtres. and schools. Thank you to DId8ry CofE primary Sch¢1, St. knibrose R.C. primary school, Burnage Family Church. Connect christs.an Centre, Elmwood Church,. (c) retailerslcompanies; thank you to Famity SFthm Ltd., and J. Lewis. (d) fundraising by staff at Manchester Univetsty NHS Foundation Trust," (e) HMRC tax relief in the fofm of Gfft.AKI dedar&l on some donations at (a) above. EARLY ESSENTIALS UK- TAR- 2020 to 2021
• investmerrt pOIY and obiecbves induding any ethul investment poly ado#ed. Individuals have given to EE UK for the worf( of EE Manchester and EE UK, or for SFeafied EE locations. The atta1 accounts are for the 6 locations Many indivKluals arKI ¢wples donate to us through 'Stthvardship' on their web giviro pages. This had been named 'Give.neY bui they Changed their name and branding during the year. We do not pay any subsc¥iption nor'plaffonn fee,. Stewardship pays us the donab.on plus any gift-aid tax relf, $S a wnall percentage service fee. (Currenty 3.5%) We could not continue as a cwitable srn without the very generous finanoal support of all the above. and thank you with grat8fv1 hearts. tring the year we have regtstwed with HM Government HMRC and have daimed and received tax relief on all 'Grft-Aid' donatiorts sinc we registered as a CIO up to ts end of this reportiThJ year. (£987 to date) Payments this year, rounded to nearest whole %. arKI only listing line items greater than 1 %, are Identif as follty. 43% {a} SupleS f¢x Moses Baskets where we do not have donations or where we must buy new. induding Moses Baskets themselves 2% (b} lOtIon indLKling Ebsite development 3% (c) miscellane(Xts bt8ms, induding training 25% (d} rent of wemises at Access Storage, Shar5ton. Manchester. 3% (e) irBurances 18% (fj topup payments lo wr s8lf-fijndeSelf-eMP1OYed 'Coordinato 3% (g) furfflraisiTrJ (payment to ow Coordinator for time in applying for funding ar grants in the past 2 years.). {h) shelving and ra(ing in the premises rented at Access Storage, Sharston, Manc*)ester. 3% Each of 'line items. support the key obJ'e(Xives of EE - to prthfjde Moses Baskets pack full of essentials for a needy Mum and her new-bom baby. Section F Other optional information Full details of the work of EE ind1n9'. details of what we pad( in baskets; a video showing what we do., contact details of all loGations' testimonbals from referriThJ agency staff and mums who have received the baskets- and more- can be found on our website- htt .Ilead essentials or uk The website also provides links to Facebook arKI (thr soThal media pa98s run by each location, or you can search Facebook ft)r Early Essentials xxx arKI insert the Socation in which you are interested. Section G Declaration The trustees declaro that they have approvad the trustees, report above. Slgn•d on behalf of the ¢harlty'$ trust Slgnaturn(s) Full name(s) Posltlon (e.9. S. Ctroir) MARTIN HOWARD AUSTIN Trte8 TNstee 2Tr Juty 2022 EARLY ESSEPfflALS UK - TAR- 2020 to 2021
EARLY ESSENTIALS UK
1186657
Receipts and payments accounts CC16a Forth8 porlod 10Mf2020 To 91311r2021 Section A Receipts and payments Unro$trl¢tgd lulld5 R•siiict•d £ndowm6nt fvnds Total fvnds Last >Yar Al Recèi 14782 lJ.7 granlslfw Iv(4w)I SpS(Ks Ernory CovN119thJnthWk4 GovemrnoDVNknkn Loilery cmty Fund •t¢ Bonk Ini8r••t l•x rgH•f. &ftAld clahnqd 233 EE Sub fotalfGmss cOm0 for ARJ A2 A•••t and Inw•lm•nt sal• (Me tabl•l. nono 1&7n 18,772 i•.Jss Sub to Total recelpts 16.772 f6,772 19.355 A3P• suppIK lor Mob•• 8uk• . s181nry, qtcets promobon inrA' blolherfs 00 mi$collarw8 tI rent ol premrses 6,112 27 1,515 411 2$ 627 S892 Vc4unlowJ' oxpon Slalt¢xpenaes Pay iowaTd5 1 ptimg rxKtht 19JQ Sub totsi 19.JJg 930 2D,319 12,115 A4 Asset and tnw8tm•nt purcha6•8. (see tsbl81 shdvi rxkjn stoi 572 19.961 930 20,891 12.115 Net of receipts/(paym•nts) A5 Transfers between funds A6 Cash funds last yaar end Cash funds Ihls yearend 3,189 4,119 7,240 15247 12.058 930 16,17Y 11058 8.937 16,177 CCXX R1 ac(018 ISSI
Section B Statement of assets and liabilities at the end of the period Unrestricted Restrkt•d fvnds Endowmgnt funds •w•t£ 81 Cash lund8 11058 Unr•strlctsd funds Endowmont fvnd tr rarnAtf fund$ 82 Other mon•t•ry aM•ts rnMdl¢YtAwJ rb3t dJ) 83 Inv•stm•nt a880ts Fufid 10 B4 A•iet• retaSn•d for th• ¢harW• own u•0 B5 Llabllltl Siglled by one or two trust8e5 on behalf ol all the trustees Date of roval Ti P iC£L Tf2022 31Tf2022 CCXX R2 acoyjnts ISSI