Worcester Musical Theatre Company
Report of the Trustees and
Financial Statements
For the Year Ended 31[st] December 2023
Registered Charity Number 1186651
Worcester Musical Theatre Company CIO
Report of the trustees for the year ended 31[st] December 2023
Governance and Management
Governing Document
The Charity is governed by a constitution registered on 28[th] November 2019.
Recruitment and Appointment of the Trustees
At every subsequent annual general meeting of the members of the CIO, one-third of the charity trustees shall retire from office. If the number of charity trustees is not three or a multiple of three, then the number nearest to one-third shall retire from office and are eligible for re-election.
Related Parties
The Charity is guided by both local and national policy in so far as it follows the Charity’s objectives.
Objectives
The objects of the CIO is to educate the public in the Dramatic and Operatic Arts, to further the development of public appreciation and taste in the said arts, and to further such Charitable Institutions and Charitable purpose as the trustees shall time to time determine.
Chairs Report
On behalf of the Trustees of Worcester Musical Theatre Company, I would like to thank all those who were involved with our 2023 performance “Movin on Up”. and we certainly did move on up! Congratulations to the 70 plus children from our participating schools - Claines C of E, Flyford Flavel C of E and Harlequin Stage School. The Harlequins appeared onstage regularly throughout the show and the school children were in two sections and all performed beautifully!
We thank the 33 on stage singer/dancers and our 70plus backstage personnel including Val Knight, our show producer, all the section directors, the stage crew, band, call boy, lighting and sound team, wardrobe and props teams, make-up and hair stylists, ticket co-ordinator and publicity team, photography and videography team, chaperones, the front of house team and all those I have missed!! Congratulations to you all and thank you for being a part of it.
We really appreciate the encouragement that we received from Worcester Theatre’s Sarah-Jane Morgan and for the support of the theatre staff and volunteers. The Mayor
and Mayoress of Worcester City and the NODA Reps who came to the Friday evening performance as our guests all said how much they had enjoyed the show. We are also grateful to our wider network of supporters who have helped us in so many ways - the staff at the Perdiswell Young Peoples Leisure Club and Nunnery Wood High School, staff and parents of our child performers, our fellow theatrical groups in Worcester, advertisers in the programme, song sponsors, those who donated raffle prizes, and to all those who have given us grants. What a list!
We will be donating £1,506 towards our chosen charity Perdiswell Young People’s Leisure Club, a charity that supports young people and the community.
So now we look forward to “Stand by Me” at The Swan Theatre 12[th] – 16[th] November 2024. Preparations are already well underway for the 6 performances!
Chairman of Trustees, 2023
Public Benefit
In planning our activities for the year, the trustees kept in mind the Charities Commission guidance on public benefit.
Financial Review
The Charity continues to be dependent upon sales of ticket fees with no guaranteed income stream and this has been identified as a major risk area for the CIO continued existence.
Core Reserves Policy
The Trustees aim to accumulate sufficient restricted reserves to cover normal operating expenses for six months should funding cease. It is, however, anticipated that this reserve will be depleted on occasions such that shorter period of expenses would be covered.
Use of core reserves: -
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To support funds, grants until expected monies are actually cleared.
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To cover unexpected costs on a one-off basis.
All decisions regarding the use of the core fund will be made by the trustees with a minimum attendance of 3 people and a majority decision.
Trustees’ responsibilities in evaluation to the financial statements.
The trustees are responsible for preparing the Trustees’ report and Financial Statements in accordance with applicable law and United Kingdom Accounting Standards.
The law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the state of the affairs of the CIO and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the trustees are required to:
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select suitable accounting policies and then apply them consistently
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observe the methods and principles of the Charities SORP
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the CIO will continue to operation.
The Trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the CIO and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts Reports Regulations 2008) and the trust deed. They are also responsible for safeguarding the assets of the CIO and hence for taking responsible steps for the prevention and detection of fraud and other irregularities.
Statement of Financial Activities For the Year to 31[st] December 2023
Worcester Musical Theatre Company Registered Charity: 1186651
PRODUCTION ACCOUNT
Year ended 31st December 2022 Don’t Stop Believing
Year ended 31st December 2023
Movin on Up
| INCOME 30,712 Ticket sales 797 Programme Sales 550 Programme advertising 800 Sponsor a Song 70 Scripts 150 Miscellaneous income 33,079 EXPENDITURE 5,850 Theatre hire 3,039 Box office commission 4,028 Band 456 Performing rights 2,041 Costumes 1,109 Scenery 2,110 Lighting 2,209 Sound 238 Properties 1,418 Rehearsal room 1,355 Publicity 1,200 Choreography 50 Hospitality 1,385 Programme costs 499 Admin 1,440 Storage Music Show Expenses |
26,943 1,031 450 800 0 0 29,224 |
|---|---|
| 5,300 | |
| 2,635 | |
| 3,763 | |
| 395 | |
| 1,308 | |
| 1,917 | |
| 1,713 | |
| 1,953 | |
| 381 | |
| 1,681 | |
| 1,698 | |
| 1,200 | |
| 462 | |
| 1,097 | |
| 822 | |
| 1,440 | |
| 111 366 |
28,427
28,242
Main Account
| Main Account | ||
|---|---|---|
| Year ended | Year ended | |
| 1st December 2022 | 1st December 2023 | |
| £ | INCOME | £ |
| 4,652 | Production surplus | 982 |
| 1,035 | Members subscriptions | 1,035 |
| 4,380 | Grants/Donations | 1,715 |
| 0 | HMRC Charities | |
| 1,562 | Show Raffle | 1,196 |
| 853 | Fundraising | 298 |
| 682 | Noda Badges | |
| Other Miscellaneous | 302 | |
| Interest | 92 | |
| 13,164 | 5,620 | |
| EXPENDITURE | ||
| 622 | Insurance | 693 |
| Other donations | 500 | |
| 702 | NODA subscription/badges | |
| 72 | Bank charges | 32 |
| 35 | Data protection | 40 |
| 20 | Lottery License | 20 |
| 478 | Miscellaneous expenditure | 182 |
| 1,600 | Charity Donations | |
| Web Site | 456 | |
| Equipment | 1078 | |
| Stand By Me Publicity | 250 | |
| 3,529 | 3,251 | |
| 9,635 | SURPLUS FOR THE YEAR | 2,369 |
| BALANCE SHEET As at 31st December 2023 2022 CAPITAL ACCOUNT 24,521 Balance brought forward 9,635 Surplus for the year 34,156 Balance carried forward REPRESENTED BY 34,156 Cash at bank 34,156 NET CURRENT ASSETS |
2023 34,156 2,390 36,525 36,525 36,525 |
|---|---|
I can confirm that, having examined the various vouchers and records kept, the above statement of receipts and payments presents an accurate picture of the financial activities of Worcester Musical Theatre Company CIO: 1186651
David Rippe Independent Examiner
Dated :21[st] February 2024