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2025-03-31-accounts

Trustees’ Annual Report for the period

From 01/04/2024 Period start date To 31/03/2025 Period end date

Charity name: Gallery Players CIO

Charity registration number: 1186641

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 The promotion of the arts, principally
but not exclusively, by the production
and presentation of plays, musicals and
other events that encourage the Arts
for the public benefit.
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.		 Para 1.17 and
1.19		 The presentation of plays and musical
productions as ‘live’ theatre. Encouraging
participation via performance or as
audience members.
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 All Trustees of Gallery Players CIO have
had regard to the guidance issued by the
Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers

Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 During this period the Charity has
recovered from the uncertainty following
the Covid pandemic. We are now at a
‘sustainable’ level of output to deliver our
charitable aims both artistically and
financially. 2025 is the 40thyear since
Gallery Players was initially formed.
We continue to refurbish our theatre space,
and funds now allow us to have firmed up
plans to remodel our auditorium seating to
greatly improve the theatrical experience
for our audiences. We have applied for
planning permission for the improvements
and have started the process of
approached seating suppliers. We continue
to have regular community and
professional theatre makers hire the Studio
from us and complement our own output.
In delivering our work we present
opportunities for our beneficiaries to
practice and hone their theatre skills. To
the wider society we are one of the most
prolific community theatre producers in our
area, thus promoting and presenting the
Arts.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Financial Review
Review of the charity’s
financial position at the end
of the period		 Para 1.21 Total cash funds at end of the period
£75186.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Reserves held for running costs of our own
Theatre space, planned refurbishment, and
rent owed but not currently requested from
our landlord.
Amount of reserves held Para 1.22 £75186
Reasons for holding zero
reserves		 Para 1.22 n/a
Details of fund materially in
deficit		 Para 1.24 n/a
Explanation of any
uncertainties about the
charity continuing as a going
concern		 Para 1.23 No current uncertainties.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution document
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 CIO
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 Apart from the first charity trustees, every
trustee must be appointed for a term of 3
years by a resolution passed at a properly
convened meeting of the charity trustees.
In selecting individuals for appointment as
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO.

Additional information (optional) You may choose to include further statements where relevant about:
Policies and procedures
adopted for the induction
and training of trustees		 Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charity name Gallery Players CIO
Other name the charity uses none
Registered charity number 1186641
Charity’s principal address Croyde Cottage
Allotment Lane
Ashbocking
Suffolk
IP6 9PG

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20		 Trustee name Office (if any) Dates acted if not for whole
year		 Name of person (or body) entitled
to appoint trustee(if any)
Stephen Taplin
Helen Clarke
David Borthwick
Stephen
Wooldridge
Wade Ablitt

– Corporate trustees names of the directors at the date the report was approved

Director name none

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year
none

Funds held as custodian trustees on behalf of others

Description of the assets none held in this capacity Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address
adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Stephen Taplin Position (eg Secretary, Secretary Chair, etc) Date 16/01/2026

Gallery Players
Charity Name		 Gallery Players
Charity Name		 Gallery Players
Charity Name		 1186641
No (if any)		 1186641
No (if any)		 1186641
No (if any)		 CC16a
For the period
from		 01/04/2024
Period start date		 To 31/03/2025
Period end date
Section A Receipts and payments
A1 Receipts Unrestricted
funds
to the nearest
£
67,802
520
17,406
2,225
1,649
-
-
2,760
-
1,246
93,609
-
-
-
93,609
-

5,162
6,318
5,653
5,662
1,196
2,985
546
532
30
2,019
4,575
4,780
3,054
2,529
18,485
1,148
31,472
288
2
-
5
96,440
-
-
-
96,440
- 2,831
-		 Restricted
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
1		 Endowment
funds
to the nearest £
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-		 Total funds
to the nearest £
67,802
520
17,406
2,225
1,649
-
-
-
2,760
-
1,246
93,609
-
-
-
93,609
-
5,162
6,318
5,653
5,662
1,196
2,985
546
532
30
2,019
4,575
4,780
3,054
2,529
18,485
1,148
31,472
288
2
-
5
96,440
-
-
-
96,440

- 2,831		 Last year
to the nearest £
Ticket Sales 67,802 55,068
Studio Hire 520 1,926
Bar Sales 17,406 13,775
ActingFees/Donations 2,225 2,204
Programme Sales 1,649 932
Adverts Income - -
Sponsorship - 30
Other Income 2,760 25
Refunds - -
Hire/Sale of set/props 1,246
Sub total(Gross income for AR) 93,609 73,960
A2 Asset and investment sales, (see
table).		 -
- -
Sub total - -
Total receipts
73,960
- -
Production Costs, sets, props, costumes & Misc
costs
5,162		 2,857
Bar Stock 6,318 5,359
Utilities 5,653 7,157
Rights Holders 5,662 5,465
PrintingCosts 1,196 1,112
Subs,Licences,Servicing 2,985 1,687
Insurance 546 501
Rehearsal Space 532
Ticket Refunds 30 -
Repairs & Maintenance 2,019 840
MD's & Musicians 4,575 2,220
Other Professionals 4,780 3,325
Legal Fees 3,054 3,781
Equipment Purchases/assets 2,529 653
Box Office Settlements to Hirers 18,485 19,078
Office & Misc 1,148 418
Rent 31,472
Square fees 288
Square Refunds 2
Adverts - -
Balance Adjustment 5 11
**Sub total ** 96,440 54,464
A4 Asset and investment purchases,
(see table)		 -
-
**Sub total ** - -
Total payments
Net of receipts/(payments)
A5 Transfers between funds
CCXX R1 accounts (SS)
96,440 54,464
- 2,831 - -
- 2,831		 19,496
- -
1		 - - -
22/01/2026
A6 Cash funds last year end
Cash funds this year end		 78,017
-
- 78,017 58,521
75,186 - - 75,186 78,017

Section B Statement of assets and liabilities at the end of the period

Categories
Signed by one or two trustees on behalf of
all the trustees
B5 Liabilities
B3 Investment assets
B2 Other monetary assets
B4 Assets retained for the
charity’s own use
B1 Cash funds
CCXX R2 accounts (SS)		 Details
Details
Costumes
Sets & Props
Details
Total cash funds
(agree balances with receipts and payments
account(s))
Details
Cash
Bank
Savings Account
Details
Lighting Equipment
Sound Equipment
DeFibrillator
Bar Equipment/POS tills and printers
Steel Decking
Signature
Back dated rent (not invoiced til April
2025). £16500 per year from 24/6/24. So
281/364 of £16500 (paid 27/05/25)
Office Equipment & Computers
2		 Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
2,725
-
10,961
-
61,500
-
75,186
-
OK
OK
Unrestricted
funds
Restricted
funds
to nearest £
to nearest £
-
-
-
-
-
-
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
-
-
-
-
-
Fund to which
asset belongs
Cost (optional)
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
Unrestricted
-
-
Fund to which
liability relates
Amount due
(optional)
Unrestricted funds
12,738
-
-
-
Print Name
Stephen Taplin		 Endowment
funds
to nearest £
-
-
-
-
OK
Endowment
funds
to nearest £
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
Date of
approval
2 Stephen Taplin 19/01/2026
22/01/2026

Signed by one or two trustees on behalf of all the trustees

CCXX R2 accounts (SS)

CCXX R3 accoun18 ISSI 2210112026

Independent examiner's report on the accounts

Section A Independent Examiner’s Report

Report to the trustees/ Charity Name members of Gallery Players CIO On accounts for the year 31 March 2025 Charity no 1186641 ended (if any) Set out on pages )

I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31 March 2025

I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent I have completed my examination. I confirm that no material matters have examiner's statement come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Date: 21/01/2026 Signed: Name: Elaine Dowe Relevant professional HM Inspector of taxes (Retired) qualification(s) or body (if any): Address: 14 Corder Road Ipswich IP4 2XD

1

October 2018

IER

Section B Disclosure

Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).

Give here brief details of any items that the examiner wishes to disclose .

2

October 2018

IER