## **Trustees’ Annual Report for the period**
**From 01/04/2021 Period start date To 31/03/2022 Period end date**
**Charity name: Gallery Players CIO**
**Charity registration number: 1186641**
## **Objectives and Activities**
**----- Start of picture text -----**
SORP reference
Summary of the Para 1.17 The promotion of the arts, principally
purposes of the charity but not exclusively, by the production
as set out in its and presentation of plays, musicals and
governing document other events that encourage the Arts
for the public benefit.
Summary of the main Para 1.17 and The presentation of plays and musical
1.19
activities in relation to productions as ‘live’ theatre.
those purposes for the Encouraging participation via
public benefit, in performance or as audience
particular, the activities, members.
projects or services
identified in the
accounts.
Statement confirming Para 1.18
whether the trustees All Trustees of Gallery Players CIO
have had regard to the have had regard to the guidance
guidance issued by the issued by the Charity Commission on
Charity Commission on public benefit.
public benefit
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by
volunteers Other
## **Achievements and Performance**
**----- Start of picture text -----**
SORP reference
During this period the Charity took on
the lease of it’s own theatre space
Summary of the main ‘The Gallery Studio Theatre’ in
Para 1.20
achievements of the Ipswich.
charity, identifying the We moved the Charity in, refurbished
difference the charity’s the space for our various needs and
work has made to the started rehearsing and presenting our
circumstances of its work in our new home.
beneficiaries and any In presenting our work we presented
wider benefits to society opportunities for our beneficiaries to
as a whole. practice and hone their theatre skills.
To the wider society we were among
the very first to present theatre
performances locally coming out of
the Government Covid Lockdowns of
2021, thus promoting and presenting
the Arts.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
**----- End of picture text -----**
## **Financial Review**
**----- Start of picture text -----**
Review of the charity’s Para 1.21 Total cash funds at end of the period
financial position at the £31418.
end of the period
Statement explaining Para 1.22 Reserves held for running costs of our
the policy for holding own Theatre space and building and
reserves stating why supporting our work post covid
they are held lockdown.
Amount of reserves held Para 1.22 £31 418
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 No current uncertainties.
uncertainties about the
charity continuing as a
going concern
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
The charity’s principal sources of funds Para 1.47 (including any fundraising) Investment policy and objectives including any Para 1.46 social investment policy adopted A description of the Para 1.46 principal risks facing the charity Other
## **Structure, Governance and Management**
**----- Start of picture text -----**
Description of charity’s
trusts:
Type of governing Para 1.25 Constitution document
document
(trust deed, royal
charter)
How is the charity Para 1.25 CIO
constituted?
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25
methods including Apart from the first charity trustees, every
details of any trustee must be appointed for a term of 3 years
constitutional provisions by a resolution passed at a properly convened
e.g. election to post or meeting of the charity trustees.
name of any person or
body entitled to appoint In selecting individuals for appointment as
one or more trustees
charity trustees, the charity trustees must have
regard to the skills, knowledge and experience
needed for the effective administration of the
CIO.
**----- End of picture text -----**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**----- Start of picture text -----**
Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
**----- End of picture text -----**
## **Reference and Administrative details**
**----- Start of picture text -----**
Charity name Gallery Players CIO
Other name the charity none
**----- End of picture text -----**
**----- Start of picture text -----**
uses
Registered charity 1186641
number
Charity’s principal Croyde Cottage
address Allotment Lane
Ashbocking
Suffolk
IP6 9PG
**----- End of picture text -----**
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Stephen Taplin
Helen Clarke
2
David Borthwick
3
Stephen
4
Wooldridge
Wade Ablitt
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
Corporate trustees – names of the directors at the date the report was approved **Director name** none Name of trustees holding title to property belonging to the charity
**----- Start of picture text -----**
Trustee name Dates acted if not for
whole year
none
**----- End of picture text -----**
**Funds held as custodian trustees on behalf of others**
Description of the assets none held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s) Full name(s)** Stephen Taplin **Position (eg** Secretary **Secretary, Chair, etc)**
**Date** 15/02/2023
**Charity Name No (if any) Gallery Players 1186641 Receipts and payments accounts CC16a For the period** Period start date Period end date **To from** 01/04/2021 31/03/2022
## **Section A Receipts and payments**
|**A1 Receipts**|**Unrestricted**
**funds**
**to the nearest**
**£**
**-**
**27,675**
**1,395**
**7,663**
**1,104**
**878**
**2,532**
**3,600**
**760**
**359**
**45,966**
**-**
**-**
**-**
**45,966**
**6,395**
**3,515**
**2,523**
**5,345**
**1,945**
**1,442**
**501**
**175**
**72**
**3,904**
**2,215**
**1,065**
**3,528**
**6,000**
**410**
**-**
**-**
**-**
**39,034**
**-**
**-**
**39,034**
**6,932**
**-**
**24,486**
**31,418**|**Restricted**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
1|**Endowment**
**funds**
**to the nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|**Total funds**
**to the nearest £**
**-**
**27,675**
**1,395**
**7,663**
**1,104**
**878**
**-**
**2,532**
**3,600**
**760**
**359**
**-**
**45,966**
**-**
**-**
**-**
**45,966**
**6,395**
**3,515**
**2,523**
**5,345**
**1,945**
**1,442**
**501**
**175**
**72**
**3,904**
**2,215**
**1,065**
**-**
**3,528**
**6,000**
**410**
**-**
**-**
**-**
**39,034**
**-**
**-**
**-**
**39,034**
**6,932**|**Total funds**
**to the nearest £**
**-**
**27,675**
**1,395**
**7,663**
**1,104**
**878**
**-**
**2,532**
**3,600**
**760**
**359**
**-**
**45,966**
**-**
**-**
**-**
**45,966**
**6,395**
**3,515**
**2,523**
**5,345**
**1,945**
**1,442**
**501**
**175**
**72**
**3,904**
**2,215**
**1,065**
**-**
**3,528**
**6,000**
**410**
**-**
**-**
**-**
**39,034**
**-**
**-**
**-**
**39,034**
**6,932**|**Last year**
**to the nearest £**|
|---|---|---|---|---|---|---|
||**-**|||||**-**|
|Ticket Sales|**27,675**|||||**427**|
|Studio Hire|**1,395**||||||
|Bar sales|**7,663**|||||**-**|
|ActingFees|**1,104**|||||**345**|
|Programme Sales|**878**||||||
|Adverts Income||||||**165**|
|Donations/Gift Aid|**2,532**|||||**-**|
|Sponsorship|**3,600**|||||**-**|
|Other Income|**760**|||||**722**|
|Refunds|**359**|||||**-**|
|Hire/sale of set/props||||||**600**|
|**_Sub total_**_(Gross income for_
_AR)_|**45,966**|||||**2,259**|
||||||||
|**A2 Asset and investment sales,**
**(see table).**|||||||
||**-**||||||
||**-**|||||**-**|
|**_Sub total_**|**-**|||||**-**|
|**_Total receipts_**
**A3 Payments**|||||||
|||||||**2,259**|
||||||||
|Production, set, props, costume & misc
costs|**6,395**|||||**173**|
|Bar Stock|**3,515**|||||**-**|
|Utilities|**2,523**||||||
|Rights Holders|**5,345**|||||**500**|
|PrintingCosts|**1,945**|||||**102**|
|Subs,Licences,Servicing|**1,442**|||||**306**|
|Insurance|**501**|||||**501**|
|Rehearsal Space|**175**|||||**489**|
|Ticket Refunds|**72**|||||**370**|
|Repairs & Maintenance|**3,904**||||||
|MD's & Musicians|**2,215**||||||
|Other Professionals|**1,065**|||||**1,291**|
|Legal Fees||||||**250**|
|Equipmentpurchases|**3,528**|||||**65**|
|Box Office Settlements to Hirers|**6,000**||||||
|Office & Misc|**410**|||||**115**|
|Adverts|**-**|||||**190**|
||**-**|||||**-**|
||**-**|||||**-**|
|**_Sub total_ **|**39,034**|||||**4,352**|
||||||||
|**A4 Asset and investment**
**purchases, (see table)**|||||||
|**Equipment Acquired**||||||**1,661**|
||**-**||||||
|**_Sub total_ **|**-**|||||**1,661**|
|**_Total payments_**
**_Net of receipts/(payments)_**
**A5 Transfers between funds**
**A6 Cash funds last year end**
**_Cash funds this year end_**
CCXX R1 accounts (SS)|||||||
|||||||**6,013**|
||||||||
||**6,932**|**-**|**-**|
**6,932**||**- 3,754**|
||**-**|**-**|**-**|**-**||**-**|
||**24,486**|**-**|**-**|**24,486**||**-**|
||**31,418**|**-**
1|**-**|**31,418**||**- 3,754**
15/02/2023|
CCXX R2 accounts ISSI
1510212023
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
Costumes
Sets & Props
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
**Details**
Cash
Bank
**Details**
Lighting Equipment
Sound Equipment
DeFibrillator
Bar Equipment/POS tills and printers
Steel Decking
Rent owing from 14/2/22 to 31/03/22 @
£31.51 per day. Not Invoiced at end of year.
Office equipment & computers|**Unrestricted**
**funds**
**to nearest £**
**558**
**30,860**
**-**
**31,418**
OK
**Unrestricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Fund to which**
**asset belongs**
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
Unrestricted
**Fund to which**
**liability relates**
Unrestricted funds|**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
OK
**Restricted**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**1,433**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**|
|---|---|---|---|---|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||OK|
|||||**Endowment**
**funds**
**to nearest £**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**Current value**
**(optional)**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**-**|
|||||**When due**
**(optional)**|
||Rent owing from 14/2/22 to 31/03/22 @
£31.51 per day. Not Invoiced at end of year.|Unrestricted funds|**1,433**||
||||**-**||
||||**-**||
||||**-**||
||||**-**||
Signed by one or two trustees on behalf of all the trustees
|Signature|Print Name
Stephen Taplin|Date of
approval|
|---|---|---|
||Stephen Taplin|13/02/2023|
||||
CCXX R3 accounts (SS)
15/02/2023
3
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** Charity Name **members of** Gallery Players **On accounts for the year** 31/03/2022 **Charity no** 1186641 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets)
I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended 31/03/2022
**Responsibilities and** As the charity's trustees, you are responsible for the preparation of the **basis of report** accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
**Independent** I have completed my examination. I confirm that no material matters have **examiner's statement** come to my attention in connection with the examination which gives me cause to believe that in, any material respect:
- the accounting records were not kept in accordance with section 130 of the Charities Act; or
- the accounts did not accord with the accounting records; or
- the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair’ view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Name:** David Philip King **Relevant professional qualification(s) or body (if any):**
**Date:** 14/02/2023
**Address:** 66 Lexden Road, Colchester CO3 3SP
1
**Oct 2018**
**IER**
## **Section B Disclosure**
Only complete if the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners).
**Give here brief details of any items that the examiner wishes to disclose** .
2
**Oct 2018**
**IER**