## **Registered Charity no. 1186640**
**REPORT OF THE TRUSTEES AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31ST MARCH 2021 FOR BRIERLEY HILL BABYBANK**
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## **BRIERLEY HILL BABYBANK CONTENTS PAGE FOR THE YEAR ENDED 31ST MARCH 2021**
||Page|
|---|---|
|Report of the Trustees|3 to 5|
|Independent Examiner's Report|6|
|Receipts and Payments Account and Statement||
|of Assets and Liabilities|7|
|Notes to the Receipts and Payments Accounts|8 to 10|
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## **BRIERLEY HILL BABYBANK REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31ST MARCH 2021**
**REFERENCE AND ADMINISTRATIVE DETAILS Registered charity number** 1186640
**Principal address** Unit 4 Faraday House King William Street Stourbridge West Midlands DY8 4HD
## **Trustees**
Marie Page - Chairman Emma Crook - Secretary appointed 1[st] March 2021 Annabel Smith resigned 1[st] December 2020 Tracey Tromans FCCA DipFA – Treasurer
## **Independent examiner**
Sally-Ann Reeves FCCA Shire Barn Hewell Lane Tardebigge B97 6QH
Page 3
## **BRIERLEY HILL BABYBANK TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2021**
The Trustees present their report together with the financial statements of the charity for the year ended 31st March 2021.
## **Organisational structure**
Brierley Hill Babybank is a registered charity, No. 1186640.
## **Governance and Management**
Trustees are appointed by the Members at the AGM. Membership is by application and agreed by trustees with the aim of having a broad range of skills represented, in particular finance, health service professionals and voluntary sector experience.
## **Objectives and activities**
The principle objects of the charity are:
The prevention or relief of poverty in Brierley Hill and the surrounding areas by providing essential items, resources and support to families with young children and /or to charities or other organisations who also work to prevent or relieve poverty amongst families.
## **Achievements and Performance**
The Trustees extend huge thanks to the many people involved in Brierley Hill Babybank this year! The project has grown as we continue to help many local families in our community.
With the help of our volunteers during the year, we have supported families with items such as clothes, prams, Moses’s baskets, toys, toiletries, changing mats and much more. The hope it has given others, the relief they feel and the strength it gives parents to ask for help is just as important as the goods we provide. We have continued to impact our NHS services, helping to solidify relationships and interact positively with families. We’ve established good relationships with other services, learned best practice and upheld NHS guidelines.
## BHBB in numbers:
Our top three areas for referrals were DY2 with 20.4%, DY1 with 16.7% and DY5 12.3%. We delivered 283 packs in total. An increase of 76.8% on the previous year. With a value of £113.200 In kind.
Newborn packs are the most requested size with 120 out of the 283 packs in that size going out. 10 volunteers, giving 4000 hours at a value of £40,000 have made all this possible.
## **Financial review**
The net incoming unrestricted resources before transfers for the year amounted to £14,448 (2019: net incoming £1,576), and net incoming restricted resources amounted to £3,517 (2019: net outgoing £4,132).
At 31st March 2021 the unrestricted funds after transfers total £16,024 (2019: £1,576). Restricted fund balances after transfers total £ 7,649 (2019: £4,132 ) and are held in cash.
The Charity has an obligation under a 3 year lease for premises which started on 1[st] September 2019, the annual cost of the lease is £6654. The first and second year premises costs are funded by the Awards for All Lottery Fund.
Page 4
## **BRIERLEY HILL BABYBANK TRUSTEES REPORT FOR THE YEAR ENDED 31ST MARCH 2021**
Purchases of equipment are included in the outgoings for the year. The trustees consider equipment as capital items if they are more than £500. During the period the charity purchased a laptop and printer which cost £483.98
## **Reserves and reserves policy**
The policy agreed by the trustees is to aim to hold in unrestricted reserves not committed or invested in tangible fixed assets (the ‘free’ reserves) sufficient to cover the general overhead expenses and salary costs not specifically funded by external agencies, for a period of six months. At this level, the trustees feel that they would be able to continue the current activities of the charity in the event of a significant drop in funding. It would then be necessary to consider how the funding would be replaced or activities changed. The amount of ‘free’ reserves at 31st March 2021 amounts to £16,024 (2019 £1,576), and equates to approximately eight months expenditure.
## **Risk policy and review**
The trustees have examined the major strategic, business and operational risks that the charity faces and consider that they are adequately mitigated through insurance, strategic planning, policies, systems and procedures.
## **Trustees' responsibilities in relation to the financial statements**
Law applicable to charities in England and Wales requires the trustees to prepare financial statements for each financial year which give a true and fair view of the charity's financial activities during the year and of its financial position at the end of the year. In preparing those financial statements, the trustees are required to:
- select suitable accounting policies and then apply them consistently; - make judgments and estimates that are reasonable and prudent;
- state whether applicable accounting standards and statements of recommended practice have been followed subject to any departures disclosed and explained in the financial statements; and - prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in business.
The trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the trustees on 27th July 2021 and signed on their behalf by
Marie Page Chairperson of Trustees
Page 5
## **BRIERLEY HILL BABYBANK INDEPENDENT EXAMINER'S REPORT FOR THE YEAR ENDED 31ST MARCH 2021**
I report on the accounts for the year ended 31st March 2021.
## **Responsibilities and basis of report.**
As the charity trustees of the Trust you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent Examiner’s statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
Accounting records were not kept in respect of the Trust as required by section 130 of the Act; or
The accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable proper understanding of the accounts to be reached.
S A Reeves FCCA Shire Barn Hewell Lane Tardebigge Worcs
24th June 2021
Page 6
## **BRIERLEY HILL BABYBANK RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021**
|Notes
**RECEIPTS**
Donations
4a
Grants
4b
Receipts from charitable activities
4c
**TOTAL RECEIPTS**
**PAYMENTS**
Direct charitable activity
5a
Costs of generating funds
5b
TOTAL PAYMENTS
NET OF RECEIPTS/PAYMENTS
Transfers between funds
CASH FUNDS AS AT 31/03/2020
**CASH FUNDS AS AT 31/03/21**
3
**BRIERLEY HILL BABYBANK**
**STATEMENT OF ASSETS AND LIABILITIES**
**AS AT 31ST MARCH 2021**
Notes
**Cash funds**
Current account
**3**|**Unrestricted**
**Funds**
**2021**
**£**
7,673
30,867
2,449
40,989
-
26,541
-
26,541
-
**14,448**
-
1,576
**16,024**
**Unrestricted**
**Funds**
**2021**
**£**
16,024
16,024
-|**Restricted**
**Funds**
**2021**
**£**
-
10,000
-
10,000
6,483
-
6,483
**3,517**
-
4,132
**7,649**
**Restricted**
**Funds**
**2021**
**£**
7,649
7,649|**Total Funds**
**2021**
**£**
7,673
40,867
2,449
50,989
33,024
-
33,024
**17,965**
-
5,708
**23,673**
**Total Funds**
**2021**
**£**
23,673
23,673|**Total Funds**
**2020**
**£**
2,013
10,000
2,142
14,155
8,284
163
8,447
**5,708**
-
-
**5,708**
**Total Funds**
**2020**
**£**
5,708
5,708|
|---|---|---|---|---|
The financial statements were approved by the Board of Trustees on and were signed on its behalf by:
Marie Page Chairperson to the trustees
Page 7
**BRIERLEY HILL BABYBANK**
## **NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021**
## 1 **Trustees' Remuneration and benefits**
**----- Start of picture text -----**
2021 2020
£ £
Trustees' expenses (travel) 1,304 741
**----- End of picture text -----**
No remuneration or other benefits or expenses were paid to Trustees during the year. There were no related party transactions during the year.
## **2 Staff Costs**
There were no employees during the year (2020 - nil)
## 3 **Movement in funds**
The movements in unrestricted and restricted funds during the year were:
|**General (unrestricted)**
**Designated (unrestricted)**
HOE
Tesco milk
TNL
Designated for salary
Tesco ground work
**Restricted**
Designated for premises
**Total funds**|Balance b/fwd
Receipts
Payments
Transfers
Balance c/fwd
01/04/2020
31/03/2021
£
£
£
£
£
1,576
10,022
8,307
(127)
3,164
-
10,000
10,051
51
-
-
1,000
658
-
342
-
6,467
6,543
76
-
-
12,500
-
-
12,500
-
1,000
982
-
18
-
30,967
18,234
127
12,860
4,132
10,000
6,483
-
7,649
4,132
10,000
6,483
-
7,649
5,708
50,989
33,024
-
23,673|
|---|---|
## **Movement in funds for the period ended 31st March 2020**
|**General (unrestricted)**
**Restricted**
Designated for premises
**Total funds**|Balance b/fwd
Receipts
Payments
Transfers
Balance c/fwd
08/07/2019
31/03/2020
£
£
£
£
£
-
4,155
2,579
-
1,576
-
10,000
5,868
-
4,132
-
10,000
5,868
-
4,132
-
14,155
8,447
-
5,708|
|---|---|
Page 8
## **BRIERLEY HILL BABYBANK NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31st MARCH 2021**
|**4**
**Further analysis of Receipts**
Receipts
a)
**Donations**
Regular donations
b)
**Grants**
Grants
c)
**Charitable activities**
Fundraisers
Events
Wristbands
Other
Weigh in
TOTAL RECEIPTS|**Unrestricted**
**Funds**
**2021**
**£**
7,673
30,867
1,536
-
-
837
76
2,449
40,989|**Restricted**
**Funds**
**2021**
**£**
-
10,000
-
-
-
-
-
-
10,000|**Total**
**2021**
**£**
7,673
40,867
1,536
-
-
837
76
2,449
50,989|**Total**
**2020**
**£**
2,013
10,000
1,544
106
119
225
148
2,142
14,155|
|---|---|---|---|---|
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## **BRIERLEY HILL BABYBANK NOTES TO THE RECEIPTS AND PAYMENTS ACCOUNTS FOR THE YEAR ENDED 31ST MARCH 2021**
|**5**
**Further analysis of Payments**
Payments
a)
**Direct charitable activity**
Rent
Utilities
Telephone
Travel expenses
Insurance
Office supplies & sundries
Equipment
Stock
Other
b
**Costs of generating funds**
Wristbands
Events
TOTAL PAYMENTS|**Unrestricted**
**Funds**
**2021**
**£**
-
-
149
2,910
432
1,429
725
20,810
86
26,541
-
-
-
26,541|**Restricted**
**Funds**
**2021**
**£**
5,603
880
-
-
-
-
-
-
-
6,483
-
-
-
6,483|**Total**
**2021**
**£**
5,603
880
149
2,910
432
1,429
725
20,810
86
33,024
-
-
-
33,024|**Total**
**2020**
**£**
5,652
216
59
741
248
577
578
213
-
8,284
50
113
163
8,447|
|---|---|---|---|---|
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