## **Trustees’ Annual Report for the period** From 1 April 2023 To 31 March 2024 ## **Charity name: Perivale Community Hive** ## **Charity registration number: 1186587** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|Perivale Community Hive (PCH) was
constituted as a Charitable Incorporated
Organisation (CIO) in 2019 by a group of
local residents living in and near Perivale,
London Borough of Ealing (LBE), to
prevent the closure of the Council-
managed library, and to improve amenity
provision, quality of life and well-being in
the area. PCH was
appointed custodian and manager of
Perivale Library following its successful bid
in response to a tender for expressions of
interests put out by LBE Council to local
community groups to take over
management of smaller libraries in the
Borough.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|PCH is set to provide library services, as
agreed with the LBE Library Services,
library stock management and customer
services limited to library services.
PCH is also a community hub, providing
variety of cultural and social events,
including film clubs and community arts
session. It also provides space for cultural
and wellbeing-related activities at
affordable booking fees, to ensure common
access to those activities in the local area.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|In compliance with the guidelines for
charities in England and Wales, our charity
has undertaken the following main activities
to further our purposes for the public
benefit:
•
Access to library services to general
public: PCH is opened five days per
week, plus additional hours for
specific events.
•
Free to access community space
allowing for variety of activities.
•
Education and social events: PCH
runs a busy schedule of events,| ||including free sessions for general| |---|---| ||public, including film clubs, games| ||events, jazz nights, classes for| ||toddlers, knitting sessions, English| ||classes (all run by volunteers)| |•|Access to arts: we run successful| ||Perivale Artist in Residence (PAiR)| ||programme, for which we obtained| ||additional funding, to allow general| ||public to interact with variety of| ||artists and attend their workshops.| |•|We opened a community café, on| ||trail basis, to make the library a| ||more attractive meeting space.| |Furthermore, we confirm that the trustees|| |have|had regard to the Charity| |Commission’s guidance on public benefit|| |while|preparing this report.| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |Policy on grant making|Para 1.38|PCH is not a grant making charity, however
in FY 23/24 we administered a small grant
for Perivale Artist in Residence (PAiR). See
further information in Achievements
section.| |Policy on social investment
including program related
investment|Para 1.38|In FY23/24 PCH opened Bookmark Café,
which required up-front investment (set up,
furnishings and café operator salaries) This
was an important development, as it
allowed to broaden appeal of the library
and allowed for increasing footfall, and
further community engagement – which are
key aims for our charity.| |Contribution made by
volunteers|Para 1.38|PCH is exclusively run and managed by
volunteers – both Charity Board and all our
activities. Involvement from local volunteers
is at the heart of PCH, and their
commitment makes PCH a success, and
allows for growing our place in the local
community as a safe and inclusive space.
PCH Board introduced volunteer
reimbursement scheme in the last financial
year, and continued in FY23/24,
compensating for local travel and meal for
all who completed a full shift ( 3.5 to 4
hours per day).| |Other||| **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our work to continue to keep the local
library opened, and extend hours, including
Friday and Saturday opening hours
benefited the local community with
extended access to the library services and
community space, extending significantly
number of events we run for community
In FY23/24 we opened Bookmark Café, to
add additional services and bring more
people to our building.
The value of the cafe goes beyond sales of
hot drinks or home-made cakes. It is the
friendly atmosphere where you can meet a
friend or neighbour in the local area.
Needless to say the social value added by
the cafe goes beyond just financial figures.
We run successful PAiR programme to
bring artists to our local community and
allow them to interact with our volunteers.
PAiR was fully funded by LBE to promote
artists working at the intersection of art,
ecology and interested in the
intergenerational exchange. Artists
engaged in workshop, walks, mapping of
local flora with the residents which resulted
in a series of drawings being displayed in
the library as well as a sound installation, In
the Margins: Tales from a Peri Vale. In total
PAiR hosted four (4) artists - two this fiscal
year and two previous tax year. These
exchanges have shown a growing need in
communities to express their creativity who
simultaneously address and look critically
at the issues arising from changes to our
natural environment.
We also held our fist Christmas Fair
fundraising event, which brought over 200
(?) local to visit the library and participate in
activities, carol singing, and have children
to read with Santa - to promote library to
the general public, and showcase range of
activities available in the library.
We also run our first live Jazz event (with
PAiR funding), which was a success and
received overwhelmingly positive feedback.
The event was free to general public and
allowed many who are less able and willing
to travel to central London to experience
quality live music in the neighbourhood.
This event provided opportunity to
advertise PCH not only locally, but across
wider area, bringing new users and
volunteers across all age groups.| |**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:| |---|---|---| |Achievements against
objectives set|Para 1.41|| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|PCH is in good financial position. The year
ended with just over £25.000 in the bank,
with FY22/23 overdue utility bills settled.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|PCH holds reserves to ensure we are able
to meet rising building maintenance and
utility costs, to keep the operations going
mindful of anticipated cut in the LBE grant,
incremental over four years to just £5,000
per year.| |Amount of reserves held|Para 1.22|£10.000–to cover utility bills| |Reasons for holding zero
reserves|Para 1.22|NA| |Details of fund materially in
deficit|Para 1.24|While opening of the Café created deficit,
trustees agreed that end of FY22/23
financial position, and guarantee from LBE
for continued grant for the next three years
created sufficient buffer to start Café on
experimental basis. While opening was a
success for community, with just over
£5.000 losses Trustees closed the case in
December 2023, and agreed to obtain
additional funding before café can reopen.| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|While there is no immediate concern over
continuation, Trustees are mindful that our
main funding form LBE is due to expire in
FY28/29, being reduced in increments, and
we will need to find either additional funding
or earnings to continue with operations.| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|PCH’s main source of funding is grant from
LBE for the provision of community
managed libraries services.| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|Withdrawal of LBE funding is the principal
risk, as well as the usability of the building
PCH now operates from (LBE is
responsible for maintenance and we have
an ongoing discussion about roof repair
consultation).| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|
Para 1.25|Constitution| |How is the charity
constituted?
(e.g. unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Board of Trustees votes in any new
members.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|PCH continued to upskill a number of local
people with librarianship and customer
service skills. This ranged from young
people looking for unpaid work experience,
involved in the Duke of Edinburgh’s Award
Scheme looking to volunteer for a few
hours every weekend for a short period, to
older members of the community who had
retired and wanted to commit to
volunteering for the long term at the library.| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|PCH Board of Trustees fulfils strategic and
operational needs of the organisation. As
an organisation and individuals, we are well
connected within local community,
organisations operating in LBE area, as
well as local council. We draw support form
local organisations, and support others, in
particular where we pursue common
interests. For example, we hosted events
for local planning and strategy
engagement workshops with ELBE, hosted
and supported fundraising for Horsenden
Farm Charity.
The trustees are appointed by the Board of
Trustees of Governors of PCH, in
accordance with the procedures set out in
the charity's governing document. The
Board of Governors is the body entitled to
appoint new trustees, ensuring that the
board has the necessary skills and
experience to oversee the charity's
activities effectively.| |Relationship with any
related parties|Para 1.51|PCH has an ongoing relationship with LBE
officers responsible for public library
services in the borough. We communicate
regularly on library operational and building
maintenance issues. We also work with
LBE officers and local community managed
library network.| Other ## **Reference and Administrative details** |Charity name|Perivale Community Hive| |---|---| |Other name the charity uses|Perivale Library| |Registered charity number|1186587| |Charity’s principal address|Perivale Library, Horsenden Lane South, Perivale, Greenford,
UB6 7NT| ||| **Names of the charity trustees who manage the charity** |1
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||Magdalena Flynn|Chair||| ||Vlod Barchuk|||| ||Zuzanna Alexandra
Needham|||| ||Patryk
Starzykowski|||| ||Alex Nieora|||| ||Iwona Jakubowska|||| ||Ella Abubaker|||| ||Marta Kisiel|||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved |**Director name**||| |---|---|---| |**NA**||| |||| |||| |||| |||| |||| |Name of trustees holding title to property belonging to the charity||| |**Trustee name**|**Dates acted if not for whole year **|| |**NA**||| |||| |||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets|Perivale Library building and books belonging to LBE.| |---|---| |held in this capacity|| |Name and objects of the|PCH was appointed custodian and manager of Perivale| |charity on whose behalf the|Library following its successful bid in response to a tender| |assets are held and how this|for expressions of interests put out by LBE Council to local| |falls within the custodian|community groups to take over management of smaller| |charity’s objects|libraries in the Borough.| |Details of arrangements for|There is a CML Service Agreement grant offer from 2024 –| |safe custody and|2028 in place with the LBE.| |segregation of such assets|| |from the charity’s own|| |assets|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Magdalena Flynn|| ||
Chair of Trustees|| ||30 January 2025|| ||30 January 2025|| ## **Perivale Community Hive FY 23/24 Financial Report** |**Income**
Ealing grant
PAiR grant
Other grant funding
Lettings
Other income
Fundrising Events/Donations
Credits
Café Income
**Total**
**Expenditure**
Electricity/Gas
Water
Cleaning
Volunteer reimbursements
Insurance
Equipment
Library supplies
PAiR
Licenses/subscriptions
Event/workshops costs
Internet charges
Café wages and costs
Other costs
Not known
**Total**
**Net surplus/deficit**
Bank Balance on 31 March of FY|**2023‐24**
**2022‐23**
**2021‐22**
20,000.00
22,500.00
20,165.00
0.00
5,000.00
0.00
0.00
0.00
0.00
1,495.80
757.96
180.00
0.00
310.00
0.00
951.14
0.00
0.00
24.86
108.52
0.00
3,845.74
0.00
0.00
**26,317.54**
**28,676.48**
**20,345.00**
‐11,309.41
‐1,444.36
‐5,459.13
‐760.10
‐1,487.33
‐171.07
‐2,799.55
‐1,989.85
‐2,297.07
‐2,632.09
‐1,015.40
0.00
‐229.87
‐173.88
‐134.67
0.00
‐1,094.00
‐3,972.00
‐513.64
‐357.60
‐766.22
‐3,500.00
‐910.00
0.00
‐550.88
‐391.36
0.00
‐358.74
0.00
0.00
0.00
‐42.00
0.00
‐9,184.04
0.00
0.00
0.00
‐710.43
‐320.78
0.00
‐472.70
0.00
**‐31,838.32**
**‐10,088.91**
**‐13,120.94**
**‐5,520.78**
**18,587.57**
**7,224.06**
25,833.11
31,472.14
12,884.57| |---|---| -5,338.30