Roundabout After School Club (Registered charity, number 1186554) Financial statements for the year ended 31 August 2023
| Page | Contents |
|---|---|
| 2 - 3 | Trustees’ annual report |
| 4 | Independent examiner’s report |
| 5 | Receipts & payments account |
| 6 | Statement of assets & liabilities |
| 7 | Notes to the accounts |
Roundabout After School Club Trustees’ annual report for the year ended 31 August 2023
Full name Roundabout After School Club
Other names by which the charity is known Roundabout ASC (working name) Roundabout Out of School Club (previous name)
Organisation type Charitable incorporated organisation
Registered charity number 1186554
Principal address
c/o Round Hill Primary School, Foster Avenue, Beeston, Nottingham, NG9 1AE
Trustees
Gemma Wood, Chair Richard Simpson Paul Hughes Lucy Howe, Treasurer, from 15/09/23 Christopher Curtis, from 06/02/2024 Nick Brown, until 01/01/23 Zoe Zydzienowski, until 15/09/23
Independent examiner
John O’Brien, employee of Community Accounting Plus, Units 1 & 2 North West, 41 Talbot Street, Nottingham, NG1 5GL
Governance and management
The charity is operated under the rules of its constitution adopted 25[th] November 2019.
Trustees are appointed by a resolution passed at a properly convened AGM meeting of the charity trustees and appointed then following satisfactory enhanced DBS checks. They are then registered with the Charity Commission and Ofsted.
Chris Curtis, as club manager, is listed as trustee to comply with OFSTED requirements in holding the position of Nominated Individual. Chris holds the role of “staff representative” on the governing body in order to fulfil regulatory requirements. A conflict-of-interest policy is in place outlining the scope of this role.
Objectives and activities
To promote the care and education of children who attend Round Hill Primary School, Beeston who are in need of care during out of school hours by the provision of facilities for the recreation and other leisure time occupation of such children in the interests of social welfare with the object of improving their conditions of life.
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Roundabout After School Club
Public benefit statement
The Trustees confirm that they have complied with the duty in section 17 of the Charities Act 2011 to have due regard to the Charity Commission's general guidance on public benefit, 'Charities and Public Benefit'.
Summary of the main activities undertaken for the public benefit
We provide wraparound care for children attending Round Hill Primary School in a safe and welcoming environment where they can learn through organised activities and selfmotivated play. We also help parents who require before and after school care and during inset days.
Parents and carers can continue in employment opportunities which improve their conditions of life being sure that their children are cared for. Children have access to a wide range of activities, they improve social skills, learn independence and confidence. We provide care for children from different backgrounds to benefit the community.
Summary of the main achievements during the period
Roundabout provided the following this year:
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Childcare for 80 children before school
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Childcare for 130 children after school
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Childcare for 56 children during inset day
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Annual year 6 leavers’ celebration
We delivered a range of activities, some led by Play Workers and others where child led. These included art and crafts, role play, small play, games and sports, cookery and wild play.
Financial review
Currently the club is in a financially healthy position with reserves significantly above the minimum. The club made a surplus of £31,820 in the financial year.
Increasing costs e.g. food and rent costs due to cost of living increases, are the main financial risk we face. However, the risk is mitigated by current reserves in funds.
The charity’s policy on reserves
Current reserves stand at £113,458. Our minimum reserve is £70,000, which is held to ensure that costs, including 3 months’ salary, could be paid if for any reason the club were to fold. There is a plan in place to use our current reserves through investment in new equipment for the club. A pay increase for staff was also recently implemented.
Signed on behalf of the charity’s trustees:
Signed ______ Date _ Gemma Wood, Chair
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Independent examiner’s report to the trustees of Roundabout After School Club for the year ended 31 August 2023
I report to the trustees on my examination of the accounts of Roundabout After School Club (the charity) for the year ended 31 August 2023.
Responsibilities and basis of report
As the trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed ____ Date _______ John O’Brien MSc, FCCA, FCIE Employee of Community Accounting Plus
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Roundabout After School Club Receipts & payments account for the year ended 31 August 2023
| 2022 | 2023 | ||
|---|---|---|---|
| £ | Note | £ | |
| Receipts | |||
| 227588 | Fees | 234734 | |
| 1086 | Grants & donations | 2 | 183 |
| 228674 | Total receipts | 234917 | |
| Payments | |||
| 4023 | Activities & events | 3212 | |
| 1654 | Celebrations | 2547 | |
| 429 | Bank charges & card fees | 99 | |
| 1980 | Consulting | - | |
| 375 | Cleaning | 16 | |
| 134 | Clerical & DBS checks | 770 | |
| 2668 | Equipment, repairs & renewals | 5372 | |
| 6359 | Food & drink | 7490 | |
| 1087 | Housekeeping | 1362 | |
| 780 | Bookkeeping & accountancy | 743 | |
| 405 | Insurance | 460 | |
| 1545 | Payroll service | 1370 | |
| 502 | Memberships, publications | & subsc | 713 |
| 9650 | Rent & rates | 10060 | |
| 60 | Sundry payments | 39 | |
| 326 | Telephone | 366 | |
| 1718 | Training & recuitment | 2413 | |
| 1027 | Uniforms | 488 | |
| 158468 | Wages, NI & pension | 165577 | |
| 193190 | Total payments | 203097 | |
| 35484 | Net receipts/(payments) | 31820 | |
| 46154 | Cash funds at start of this period | 81638 | |
| 81638 | Cash funds at end of this | **period ** | 113458 |
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Roundabout After School Club Statement of assets and liabilities at 31 August 2023
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2022 2023
Note
£ Cash assets £
81596 Bank accounts 113370
42 Cash in hand 88
81638 113458
Other monetary assets
3833 Debtors 3 3560
295 Prepayments 266
4128 3826
Assets retained for the organisation’s own use
General equipment.
Liabilities
(1599) Creditors 4 (2202)
(2134) Advance receipts (4293)
(3733) (6495)
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These financial statements are accepted on behalf of the charity by:
Signed _____ Dated _____ Lucy Howe, Treasurer
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Roundabout After School Club Notes to the accounts for the year ended 31 August 2023
1. Receipts & payments accounts
Receipts and payments accounts contain a summary of money received and money spent during the period and a list of assets and liabilities at the end of the period. Usually, cash received and cash spent will include transactions through bank accounts and cash in hand.
2. Grants & donations
| Sundry donations Debtors and prepayments Debtors: Fees Debtors: Personal shop to be repaid Prepayment: Payroll Prepayment: Insurance Creditors and advance receipts Independent examination fee Wages, NI & pension Advance receipts: Fees |
£ 183 183 £ 3522 38 203 63 3826 £ 798 1404 4293 6495 |
|---|---|
3. Debtors and prepayments
4. Creditors and advance receipts
5. Trustees’ remuneration
One trustee, Chris Curtis, is a paid employee and he received £33,600 salary for the financial year.
6. Related party transactions
There were no related party transactions in this period.
7. Glossary of terms
Advance receipts: These are amounts received by the charity in the accounting period, for use in a future period.
Creditors: These are amounts owed by the charity, but not paid during the accounting period.
Debtors: These are amounts owed to the charity, but not received in the accounting period.
Prepayments: These are services that the charity has paid for in advance, but not used during the accounting period.
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