## **Trustees’ Annual Report for the period**
**From 22/11/19 Period start date To 31/12/20 Period end date**
**Charity name: The Orsett Village Hall**
**Charity registration number 1186534**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 The provision and maintenance of
purposes of the charity a village hall for the of the
as set out in its inhabitants of the Orsett
governing document Electoral Ward.
Summary of the main Para 1.17 and Hall Hire for meetings, lectures
1.19
activities in relation to classes and other forms of
those purposes for the recreation and leisure-time
public benefit, in
occupation, with the object of
particular, the activities,
improving the conditions of
projects or services
life for the inhabitants.
identified in the
accounts.
Statement confirming Para 1.18 All Trustees have regard to the
whether the trustees guidance issued by the Charity
have had regard to the Commission on public benefit
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers
Other
## **Achievements and Performance**
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SORP reference
The Charities work has
maintained and improved the
building providing much
Summary of the main improved facilities for the
Para 1.20
achievements of the residents of Orsett. Dance
charity, identifying the groups, family celebrations and
difference the charity’s exercise classes are among many
work has made to the activity groups that benefits from
circumstances of its the improved services in the
beneficiaries and any building which in turn has
wider benefits to society brought the community together
as a whole. to provide much needed social
activities.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Achievements against Para 1.41
objectives set
Performance of
fundraising activities Para 1.41
against objectives set
Investment performance Para 1.41
against objectives
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 The Charity lost approx. £10,000
financial position at the as a result of Covid severely
end of the period impacting our ability to let the
hall
Statement explaining Para 1.22 For ongoing maintenance and
the policy for holding capital expenses
reserves stating why
they are held
Amount of reserves held Para 1.22 £8335
Reasons for holding zero Para 1.22 n/a
reserves
Details of fund materially Para 1.24 n/a
in deficit
Explanation of any Para 1.23 There were uncertainness due to
uncertainties about the covid
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Trust Deed
document
(trust deed, royal
charter)
How is the charity Para 1.25
constituted? Charitable Incorporated
(e.g unincorporated Organisation
association, CIO)
Trustee selection Para 1.25 Tracy Pigg, who was in office for
methods including over 20 years (previous
details of any chairperson) elected all members
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Policies and procedures
adopted for the induction Para 1.51
and training of trustees
The charity’s
organisational structure Para 1.51
and any wider network
with which the charity
works
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name The Orsett Village Hall
Other name the charity n/a
uses
Registered charity 1186534
number
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Charity’s principal Mill Lane/High Road
address Orsett
Essex
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
1 Sara Barrett Chairperson Tracy PIgg
Alex Ball Admin/Secretar Tracy Pigg
2
y
3 Lisa Scarlett Treasurer May 2021 Tracy Pigg
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
## **As above in Trustees**
Name of trustees holding title to property belonging to the charity
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Trustee name Dates acted if not for
whole year
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## **Funds held as custodian trustees on behalf of others**
Description of the assets None held in this capacity
Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements n/a for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees Signature(s)** L Scarlett **Full name(s)** Lisa Scarlett
**Position (eg** Treasurer **Secretary, Chair, etc)**
**Date** 28/10/2021
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Charity Name No (if any)
Receipts and payments accounts
For the period Period start date Period end date
To
from
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hall Hire Income 12,462 - - 12,462
Grants 10,000 - - 10,000
Donation from previous organisation 18,200 - - 18,200
Interest 22 - - 22
- - - -
- - - -
- - - -
- - - -
40,684 - - 40,684
Sub total (Gross income for AR)
A2 Asset and investment sales,
(see table).
- - - -
- - - -
Sub total - - - -
Total receipts 40,684 - - 40,684
A3 Payments
Hall Support Team 7,930 - - 7,930
Maintenance 12,254 - - 12,254
Utilities 8,365 - - 8,365
Insurance 1,380 - - 1,380
Rates 1,844 - - 1,844
Software 576 - - 576
- - - -
- - - -
- - - -
Sub total [ 32,349 ] - - 32,349
A4 Asset and investment
purchases, (see table)
- - - -
- - - -
Sub total [ - ] - - -
Total payments 32,349 - - 32,349
Net of receipts/(payments) 8,335 - - 8,335
A5 Transfers between funds - - - -
A6 Cash funds last year end - - - -
Cash funds this year end 8,335 - - 8,335
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## **Section B Statement of assets and liabilities at the end of the period**
||||**Unrestricted**||**Restricted**|
|---|---|---|---|---|---|
|**Categories**|**Details**||**funds**||**funds**|
|**B1 Cash funds**|Current Account
Savings Account|**_Total cash funds_**|**to nearest £**
**5,183**
**3,152**
**-**
**8,335**|
|**to nearest £**
**-**
**-**
**-**
**-**|
||(agree balances|with receipts and payments
account(s))|OK|OK||
||||**Unrestricted**||**Restricted**|
||||**funds**||**funds**|
|**B2 Other monetary assets**|**Details**||**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**|
|**B3 Investment assets**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**
**-**
**-**
**-**
**-**||
|**B4 Assets retained for the**|**Details**||**Fund to which**
**asset belongs**|**Cost (optional)**
**-**||
|**charity’s own use**||||
|**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**|
||||**Fund to which**||**Amount due**|
|**B5 Liabilities**|**Details**||**liability relates**|
|**-**
**-**
**-**
**-**
**-**
**(optional)**|
|Signed by one or two trustees on
behalf of all the trustees|Signature||Print|Name||
Signed by one or two trustees on behalf of all the trustees
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CC16a
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**Last year**
## **to the nearest £**
**-**
**-**
**-**
**-**
## **Endowment funds**
**to nearest £ - - - -**
OK
**Endowment funds to nearest £ - - - - - -**
**Current value (optional) - - - - -**
**Current value (optional) - - - - - - - - - When due (optional)**
Date of approval