**Afan Community Fitness Suite** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2025** The trustees present their report with the financial statements of the charity for the year ended 31 March 2024 The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **OBJECTIVES AND ACTIVITIES** ## **Charity Objectives** - a) To promote for the benefit of the inhabitants of the Afan valley and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants; - b) the promotion of community participation in healthy recreation by the provision of a community gym ## **Values** Public service, leadership, selflessness, integrity, objectivity, honesty, and accountability. ## **ACHIEVEMENT AND PERFORMANCE** ## **Activities** Afan Fitness is a community run gym and fitness facility located at the top of the Afan Valley. Over the years we have grown from a small community gym in a school, into an incredible first-class fitness facility that serves the entire valley. We started our organisation in a school fitness suite in 2015 which was based in Cymer Afan Comprehensive School every evening and weekends, however with the comprehensive school closing in 2019 we had to re-locate the Fitness Suite to Cymer Sports Hall. We have increased out opening hours to open; early birds 6am – 8am, morning 9.30am-1.30pm, evening 4pm-8:30pm and Weekends 8.00am-11.30am. We have also have hall space. We have installed a solar array, along with solar Batteries to provide more efficient, cost effective electricity and reduce our carbon footprint. We continue to manage, maintain, advertise, market the all-weather outdoor playing facility. Along with the gym, we provide parking, changing facilities and showers. This is proving be very popular with local football teams – both Senior and Junior. We held a ‘Summer of Fun’ throughout the school summer holiday, whereby children were able to attend Mon - Fri for activities and a hot lunch, without any charge. The ATP access funding has made a tangible difference to young people in the Afan Valley, especially during the winter months when safe, active spaces are limited. Over 100 slots were used, with additional free access offered by Afan Fitness when the Astro was available — maximising reach and impact. Several pieces of new equipment have been purchased with the assistance of funding sources. We offered our facility as a ‘Warm Hub’ through the winter months. Community members were welcome to come in to a warms space and be provided with hot refreshments. Our main objective is to enhance the quality of life by providing all with opportunity to improve their physical wellbeing which in turn improves the overall mental and emotional wellbeing, which can have a detrimental impact to ones quality of life. Our mission statement is love life, love fitness, live longer, live stronger. Our membership has expanded over the past year and continues to do so. ## **FINANCIAL REVIEW** ## **Reserves policy** It is the policy of the organisation to maintain unrestricted and designated funds to ensure sufficient reserves to meet six months running costs. However in the event of periods of difficult trading this continues to be no longer achievable. ## **FUTURE PLANS** The organisation seeks to maintain its community based regeneration activities based on its capacity for income generation. We are looking at expanding on current provision and increase opportunities for new and existing members. We are also continuing to enhance the area outside of the astro turf by maintaining any brambles that have over grown in the area and also remove the dead over hanging trees and making it into a safe green space with beautiful views of the valley. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The organisation is a registered charity incorporated on 21 November 2019. Our governing document is Charitable Incorporated Organisation (CIO) established on the 28[th] May 2019. ## **Organisational structure** Afan Community Fitness Suite has a board of trustees which meets on a regular basis, a minimum of 6 times a year and are responsible for the strategic direction and policy of the charity. At the year end, the Board has 4 trustees. The trustees represent a number of residents and community interests as well those with business and professional backgrounds. ## **Risk management** Policies are in place and procedures observed in respect of health and safety of our staff, volunteers and members at our premises which as at 31 March 2021 are:Afan Community Fitness Suite Margam Street Cymmer Port Talbot SA13 3EE ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1086506 ## **Registered office** Upper Afan Valley Sports Centre Margam Street Cymmer PORT TALBOT SA13 3EE ## **Trustees** D Johnson Chair J Coleman Secretary Y Casey Treasurer N Casey Trustee ## **Accountants** Daniel Perrin & Co Limited 9 Stanley Place Cadoxton Neath SA10 8BE ## **Bankers** Lloyds Bank PLC 115 Station Road Port Talbot SA13 1NR ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable organisation. They are also responsible for safeguarding the assets of the charitable organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant audit information of which the charitable company's auditors are unaware; and The trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. ## **ACCOUNTANTS** The independent examiner, Daniel Perrin & Co Limited, will be proposed for appointment at the forthcoming Annual General Meeting. Approved by order of the board of trustees on .........17[th] December 2025.................... and signed on its behalf by: ............................................. Trustee/Treasurer CHARITY COMMISSION | FOR ENGLAND AND WALES AN COMMUNrri FnNESS sufTE Receipts and payments accounts CC16a For th• wlod To Section A Receipts and payments Unr•strlet•d nds A•*iriet•d nds Endowm•nt lund• Total funds L••1 y4•r A1 R•e•lpts G•Mral Fundi G•ner¥l Incor mb0￿h Assistance ATP HIIO 1151 37227 1151 37 314 746 In In ross or AR) 12J,a66 {•M tabl•l. 149Jn EqJipmelll pvrchas01 Imm lur Cour59$ an¢ Training Insuian¢•lS•rvicino R•pairs 4nd K141ni•nirK• $8cuity Costs Sundry Dir•cl Co Pioperty Maint•nanc• SAlorycosl$ •l7•4 si,nJ JJ42 SJ42 3,749 1,576 2D,757 •Xi 27,191 27.191 21 Sub total A4 A$￿t •nd In￿$t￿nI Urch•￿$. •w tab Sub tol•l Tot•lp•ymenl8 156A03 111J31 Not olr•Celm￿(paynWlts) . A5 Tr•nsf•r$ b•tw••n lund• A6 Cash lund• l•st y•or •nd Cash lund* thls year end 13 •J74 •J74 7.130 13,83 CCXX R1 attounts Issi 2210112026 Seclion B Statement of assets and liabilities ai the end of the period Unrestrlct•d R•strlct•d funds EndowThnt nd lund Cthiegorles B1 Cash lunds Cash At Baré Total ¢ash lunds 2W4 Urmtrl¢t•d H￿trICI•d lund$ Endowmont fund• fund8 •F••t E to rn•r••t £ D￿•11# Curv•ntv•l D•lall$ to whlth (knrrt v*1 B4 Asset• r•talr￿d lor th• ¢harlty• own u Vlh•n loTh•l Detalls B5 Llablllllel Sign•d by enè or Iiusi8•s on h￿( ol all th8 trustees naluie int Name Datè of rova 2W01R026 CCXX A2 acwunts ISSI 2210112026 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Exarniner's Report Report lo the trusleesl member8 of AFAN COMMUNITY FITNESS SUITE On accounts lor the year ended 31S1 March 2025 Charlty no (If any) 1186506 Set out on pages I report to the trustees on my examination of the accounts of the above charity {Ihe Trustl lor the year ended 3110312025. Responslbllllles and As the charity trustees of the Trust. you are responsible for the preparation basls ol report of the accounts in accordance with the requirements of the Charities Act 2011 Ilhe Acn. I report In respect of my examination of the Trust's accounts carried out under seclion 145 01 the 2011 Acl and in carrying oul my examination, I have followed the applicable Directions given by Ihe Charity Commission under seclion 14515)(b} of the Act. I have completed my examination. I confirm that no material matters hav8 come lo my attention (other than that disclosed below ') in connection with the examination which gwes me cause to believe that in. any material respect: accounting records y￿re not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examlner's stslement I have no concerns and have come across no other matters in connection with Ihe examination to which attention should be drawn in order to enable a proper underslanding of Ihe accounls to be reached. . Please delete the words in the brackets rf Ihey do not apply. Dato: 2210112026 Slgned: Name: Daniel Perrin Relevant profes8lonal quallflcatlon(s) or body (11 any): FCCA Address: 9 Stsnley Place Cadoxton Neath- SA10 8BE IER October 2018