**Afan Community Fitness Suite**
## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2024**
The trustees present their report with the financial statements of the charity for the year ended 31 March 2024 The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015).
## **OBJECTIVES AND ACTIVITIES**
## **Charity Objectives**
- a) To promote for the benefit of the inhabitants of the Afan valley and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants;
- b) the promotion of community participation in healthy recreation by the provision of a community gym
## **Values**
Public service, leadership, selflessness, integrity, objectivity, honesty, and accountability.
## **ACHIEVEMENT AND PERFORMANCE**
## **Activities**
Afan Fitness is a community run gym and fitness facility located at the top of the Afan Valley. Over the years we have grown from a small community gym in a school, into an incredible first-class fitness facility that serves the entire valley. We started our organisation in a school fitness suite in 2015 which was based in Cymer Afan Comprehensive School every evening and weekends, however with the comprehensive school closing in 2019 we had to re-locate the Fitness Suite to Cymer Sports Hall. We now open early birds 6am – 8am. Morning 9.30am-11.30am Evening 4pm8:30pm Weekends 8.00am-11.30am. We have also have hall space.
New LED lighting has been installed throughout the building, providing better energy efficiency.
We continue to manage, maintain, advertise, market the all-weather outdoor playing facility. Along with the gym, we provide parking, changing facilities and showers. This is proving be very popular with local football teams – both Senior and Junior. We held a ‘Summer of Fun’ throughout the school summer holiday, whereby children were able to attend Mon - Fri for activities and a hot lunch, without any charge.
Several pieces of new equipment have been purchased with the assistance of funding sources.
We offered our facility as a ‘Warm Hub’ through the winter months. Community members were welcome to come in to a warms space and be provided with hot refreshments.
Our main objective is to enhance the quality of life by providing all with opportunity to improve their physical wellbeing which in turn improves the overall mental and emotional wellbeing, which can have a detrimental impact to ones quality of life. Our mission statement is love life, love fitness, live longer, live stronger.
Our membership has expanded over the past year and continues to do so.
## **FINANCIAL REVIEW**
## **Reserves policy**
It is the policy of the organisation to maintain unrestricted and designated funds to ensure sufficient reserves to meet six months running costs. However in the event of periods of difficult trading this continues to be no longer achievable.
## **FUTURE PLANS**
The organisation seeks to maintain its community based regeneration activities based on its capacity for income generation. We are looking at expanding on current provision and increase opportunities for new and existing members.
We are also continuing to enhance the area outside of the astro turf by maintaining any brambles that have over grown in the area and also remove the dead over hanging trees and making it into a safe green space with beautiful views of the valley.
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## **Governing document**
The organisation is a registered charity incorporated on 21 November 2019. Our governing document is Charitable Incorporated Organisation (CIO) established on the 28[th] May 2019.
## **Organisational structure**
Afan Community Fitness Suite has a board of trustees which meets on a regular basis, a minimum of 6 times a year and are responsible for the strategic direction and policy of the charity. At the year end, the Board has 4 trustees. The trustees represent a number of residents and community interests as well those with business and professional backgrounds.
## **Risk management**
Policies are in place and procedures observed in respect of health and safety of our staff, volunteers and members at our premises which as at 31 March 2021 are:Afan Community Fitness Suite
Margam Street Cymmer Port Talbot SA13 3EE
## **REFERENCE AND ADMINISTRATIVE DETAILS**
## **Registered Charity number**
1086506
## **Registered office**
Upper Afan Valley Sports Centre Margam Street Cymmer PORT TALBOT SA13 3EE
## **Trustees**
D Johnson Chair J Coleman Secretary Y Casey Treasurer N Casey Trustee
## **Accountants**
Daniel Perrin & Co Limited 9 Stanley Place Cadoxton Neath SA10 8BE
## **Bankers**
Lloyds Bank PLC 115 Station Road Port Talbot SA13 1NR
## **STATEMENT OF TRUSTEES RESPONSIBILITIES**
The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable organisation.
They are also responsible for safeguarding the assets of the charitable organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
In so far as the trustees are aware:
there is no relevant audit information of which the charitable company's auditors are unaware; and
The trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information.
## **ACCOUNTANTS**
The independent examiner, Daniel Perrin & Co Limited, will be proposed for appointment at the forthcoming Annual General Meeting.
Approved by order of the board of trustees on .........20[th] December 2024.................... and signed on its behalf by:
............................................. Trustee/Treasurer
CHARITY COMMISSIO
FOR ENGLAND AND WALE
AFAJ4 COMMUNifY FrrNESS SUITE
1186S06
Recei
ts and pa
0110412023
ments accounts
CC16a
F¢x th• perood
from
3110312024
To
Section A Receipts and payments
Unrest¢1•
funds
Restricted
fvnd•
Endowment
nd$
Tothi fundB
L•8t yaar
tott* n••r••t E
lo th• nur••l£
A1 R8¢•lpt8
Goneral Fundin
G&neral Inc
Membershlp¥
A$$i$i•n¢e Pa
ATP Hire
65,430
5,785
3Q394
0.746
g,ooJ
42.521
1,321
32.770
5.78$
36,3M
8,7
9,003
Sub total(Gross incorng for
AR)
iZA3
125,301
88,584
A2 As8•t and InN••tm•nt 8•1•8,
{••• labl•l.
Sub total
To¢•1 rncdpls
125.366
86,584
A3Pa
•nt•
Equipmèni purth1% from lundi
C¢urs•s and Traini
Insuranc
R•pairs and hA4inien••
Securii Co$1$
Sundry
thre¢1 Costs
Mainlena
Gosis
51.733
51.733
34,932
3.749
2.B36
1.570
3.74•
1.714
2,418
1,710
1,576
20,7S7
20,757
14,199
10.6
17,740
•3,38•
Sala
21.491
21,491
t11.*
Sub tot•1
A4 As9et Jnd Inv•stment
urchajes,
s•• tabl•
Sub total
Total p8ym•nts
111.531
111.531
83.3fj•
Net of re¢eipts/(payments)
A5 Trongf•rs tWo* funds
A6 Cash funds last ar •nd
Cash funds thls y••r end
13,
13.B35
5,21
13.
13,835
5,21J
CCXX R1 a(touvts ISSI
2Y0112025
Section B Statement of assets and liabilities at the end of the period
Unrestricted
Restricted funds
funds
Endowment
funds
to n••r•¥i£
Categories
Detalls
81 Cash funds
2,672
11,163
Total cash funds
2.072
¥cryrf$ll
Unre¥trbct•d
fund•
to n•rnt É
Re•trlct•d fund*
Endowm8nt
lund#
to M*r•BI £
Detatls
Fund iowN¢h
a•••t b•1
Ct loptlon•ll
C¥rr•ni v41
O•t•lls
B3 Inltment •ss•ts
Fund towhl¢h
•M•I 1¢
Detalls
Co•t
Curr•nl v•1
B4 Assots r•tain•d for th•
charlty's own us•
F• lo whlch
r•l•t••
Amount du•
Whvn
Details
BS Llabllltlos
Svur by one or tnIst$ on
behalf of all Ihe trustees
Swjnature
Prinl Name
Date of
roval
Yvonne Case
Oarran Johnson
CCK¥ R2 accr*Jnts ISSI
2310112025
## **Independent examiner's report on the accounts**
**Section A Independent Examiner’s Report**
**Report to the trustees/** AFAN COMMUNITY FITNESS SUITE **members of On accounts for the year** 31[st] March 2024 **Charity no** 1186506 **ended (if any) Set out on pages** (remember to include the page numbers of additional sheets) I report to the trustees on my examination of the accounts of the above charity (“the Trust”) for the year ended **31/03/2024** .
- **Responsibilities and** As the charity trustees of the Trust, you are responsible for the preparation **basis of report** of the accounts in accordance with the requirements of the Charities Act 2011 (“the Act”).
I report in respect of my examination of the Trust’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention (other than that disclosed below *) in connection with the examination which gives me cause to believe that in, any material respect:
- accounting records were not kept in accordance with section 130 of the Act or
- the accounts do not accord with the accounting records
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.
* _Please delete the words in the brackets if they do not apply._
**Signed: Name:** Daniel Perrin **Relevant professional** FCCA **qualification(s) or body (if any): Address:** 9 Stanley Place Cadoxton Neath - SA10 8BE
**----- Start of picture text -----**
Date: 02/01/2025
**----- End of picture text -----**
**October 2018**
**IER**
1
**Section B Disclosure** Only complete if the examiner needs to highlight matters of concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). **Give here brief details of** None **any items that the examiner wishes to disclose** .
**October 2018**
**IER**
2