**Afan Community Fitness Suite** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022** The trustees present their report with the financial statements of the charity for the year ended 31 March 2022. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **OBJECTIVES AND ACTIVITIES** ## **Charity Objectives** - a) To promote for the benefit of the inhabitants of the Afan valley and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants; - b) the promotion of community participation in healthy recreation by the provision of a community gym ## **Values** Public service, leadership, selflessness, integrity, objectivity, honesty, and accountability. ## **ACHIEVEMENT AND PERFORMANCE** ## **Activities** Our Fitness Suite was based in the former swimming pool at Cymer Afan Comprehensive school which we shared usage with the school. However due to the recent school closure, we had no option other than to re-locate the fitness suite to Cymer Sports hall. We have recently signed a 25 year lease with NPTCBC so we can continue to deliver recreational and physical activities, plus improve the health and well- being of the people of the Afan Valley in a fit for purpose building We have divided the sports hall in two halves; where one half is a fitness suite and the other half is used for groups to hire. This has now changed to approximately two thirds – one third due to increase in equipment. Our main objective is to enhance the quality of life by providing all with opportunity to improve their physical wellbeing which in turn improves the overall mental and emotional wellbeing, which can have a detrimental impact to ones quality of life. Unfortunately in March of 2020 we were mandated to close in line with Government Covid 19 rulings. We opened back up with limited use in August of 2020 but were once again forced into closure in December of 2020. We opened the Fitness Suite back up in accordance with Government Covid guidelines in May of 2021. Due to the increased procedures, we had to ensure that the Fitness Suite was operated by volunteers at all times. This led to us advertising and ultimately securing a person for the post of Fitness Suite Supervisor in November of 2021. Our membership has expanded over the past year and continues to do so. ## **FINANCIAL REVIEW** ## **Reserves policy** It is the policy of the organisation to maintain unrestricted and designated funds to ensure sufficient reserves to meet six months running costs. However in the event of periods of difficult trading this continues to be no longer achievable. ## **FUTURE PLANS** The organisation seeks to maintain its community based regeneration activities based on its capacity for income generation. We are looking at expanding on current provision and increase opportunities for new and existing members. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The organisation is a registered charity incorporated on 21 November 2019. Our governing document is Charitable Incorporated Organisation (CIO) established on the 28[th] May 2019. ## **Organisational structure** Afan Community Fitness Suite has a board of trustees which meets on a regular basis, a minimum of 6 times a year and are responsible for the strategic direction and policy of the charity. At the year end, the Board has 4 trustees. The trustees represent a number of residents and community interests as well those with business and professional backgrounds. ## **Risk management** Policies are in place and procedures observed in respect of health and safety of our staff, volunteers and members at our premises which as at 31 March 2021 are:- Afan Community Fitness Suite Margam Street Cymmer Port Talbot SA13 3EE ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1086506 ## **Registered office** Upper Afan Valley Sports Centre Margam Street Cymmer PORT TALBOT SA13 3EE ## **Trustees** D Johnson Chair J Coleman Secretary Y Casey Treasurer N Casey Trustee ## **Accountants** Daniel Perrin & Co Limited 9 Stanley Place Cadoxton Neath SA10 8BE ## **Bankers** Lloyds Bank PLC 115 Station Road Port Talbot SA13 1NR ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable organisation. They are also responsible for safeguarding the assets of the charitable organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant audit information of which the charitable company's auditors are unaware; and The trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. ## **ACCOUNTANTS** The independent examiner, Daniel Perrin & Co Limited, will be proposed for appointment at the forthcoming Annual General Meeting. Approved by order of the board of trustees on .........25[th] January 2023.................... and signed on its behalf by: ............................................. Trustee/Treasurer CHARITY COMMISSION FOR ENGLAND AND WALE OMMUNrfY FrfNESS SUITE 1106506 Receipts and payments accounts CC16a Forth• ptrriod fram 0110412021 3110312022 To Section A Receipts and payments Uniestricted lunds R•stri¢t•d funds Endowmgnl fund¥ Totsl lund• Last ya•r to ts n•¥••t£ to th• n•arut£ A1 Recol ts Cov1d Reliel Ford bloiof Compan General Fundi GeDeFal Incom• M8mborship$ Assi$ton¢e pa￿￿nIs 7,014 2.2Jg 2,463 9,67S •,ODD 28,938 26.938 6.000 Sub tot•l(Gross income for AR) 33,gn 140 39.818 70,392 A2 A¥Mt and Inw•tm•nt s•l?•. t•bl•l. Sub tot•1 33,978 39,010 70,392 A3P• •nt* Cleafjin cO￿r￿S 8 Trnini Insur8￿• R818S Repairy & Mainl•n•r Secunty Cosi$ Softwar* Sundry tlre¢i Co315 Relocalion pa enl¥ Property mainwnarte 755 6,0 ¥21 1.273 •27 1,381 1,273 927 1.3SI 3.913 2,734 70 727 12,864 7.014 32.182 12 10 1&219 120 18,21• 8,527 6.055 37,JOJ 0,055 37.303 Sub total 6B.S20 A4 AgS•t and Investrn¢nt ur¢hages, s•• table Sub total 37.303 37,303 68.520 Net ofreceipts/{paymentsJ AS Transtern between funds A6 Cash funds last yèar •nd Cash funds this year end 3.325 2.515 t,872 3,325 2.515 1,872 CCXX R18ccounls ISSI 25101r2023 Section B Statement of assets and liabilities at the end of the period Unrestricted funds to n••r•s1£ Rtrstricted lunds to nMre•tt Categort•s Endowment funds to near•it£ D•talls B1 Cash funds Cimnt Accwnt Total cash funds 7,063 $11 Agraement Error Unrestrlct•d nd$ lo n•arui e Agreement Error Restrlct•d fund8 lo n••f••t e OK Endowmgnt ftsnds n•*rut£ D•tsll8 Fund to aB••t b•1 D•ta51s Curr•ot v•luD on•1 Fund to *thl¢h I b•1 Curr•nl valu• lonBI CNI loptlon•ll 84 Assets retaln•d for th• harlty's own u80 10 Wrt4ch r•lai•s D•t•lls Wh•n dy• lon•1 B5 Ll•bllltl SwJned by one or trustees on behalf of all the tru51ees S¥Jnature int Name Date of roval Ja 2510112023 Darran Johnson 2510112023 CCXX R2 acuwnts ISSI 2S10112023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustee mernber8 of AFAN COMMUNITY FITNESS SUITE On accounts for the year ended 31 at March 2022 Charlty no (If any) 1186506 Set out on page¥ I report to Ihe twstees on my examination of the accounts of the above charty (Yhe Trust'} for the year ended 3110312022. Responslbllltle8 and As the charity trustees of the Trust. you are responsible for the preparalion basls ol r8POrt of the accounts in accordance wilh the requirements of the Charities Acl 2011 (Ihe Acn. I report in respect of my examination of the Twsl's accounts carried out under sedion 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by ihe Charity Commlsslon under section 145{51{b} of the Act. I have completed my examination. I confimi Ihat no material matters have come lo my attention (other than that disclosed below ') in connection with the examination which gives me cause lo believe that in. any material respecl: accounting records were not kept in accordance with section 130 of Ihe Act or the accounts do not accord with the accounting records Independent examlner's Statement I have no concerns and have come across no other matters in connection with the examinalion to which attention should be drawn in order lo enable a proper understanding ol the accounts to be reached. . Please delete the words in the brackets if they (*> not 8Wy. Date: 2410112023 Slgned: Name: Daniel Perrin Relevant professlonal qualiflcation{s) or body (If any).. FCCA Address: 9 Stanley Place Cadoxton Neath - SA10 8BE IER October 2018 Section B Disclosure Only complete rf the examiner needs to highlighl matters ol concern (see CC32, Independent examination of charity accounts: directions and guidance for examiners). None Glve hare brfef detalls of any Items that the examlner wlshes to dlsclose. IER October 2018