**Afan Community Fitness Suite** ## **REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2021** The trustees present their report with the financial statements of the charity for the year ended 31 March 2021. The trustees have adopted the provisions of Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015). ## **OBJECTIVES AND ACTIVITIES** ## **Charity Objectives** - a) To promote for the benefit of the inhabitants of the Afan valley and the surrounding area the provision of facilities for recreation or other leisure time occupation of individuals who have need of such facilities by reason of their youth, age, infirmity or, financial hardship or social and economic circumstances or for the public at large in the interests of social welfare and with the object of improving the conditions of life of the said inhabitants; - b) the promotion of community participation in healthy recreation by the provision of a community gym ## **Values** Public service, leadership, selflessness, integrity, objectivity, honesty, and accountability. ## **ACHIEVEMENT AND PERFORMANCE** ## **Activities** Our Fitness Suite was based in the former swimming pool at Cymer Afan Comprehensive school which we shared usage with the school. However due to the recent school closure, we had no option other than to re-locate the fitness suite to Cymer Sports hall. We have recently signed a 25 year lease with NPTCBC so we can continue to deliver recreational and physical activities, plus improve the health and well- being of the people of the Afan Valley in a fit for purpose building We have divided the sports hall in two halves; where one half is a fitness suite and the other half is used for groups to hire. Our main objective is to enhance the quality of life by providing all with opportunity to improve their physical wellbeing which in turn improves the overall mental and emotional wellbeing, which can have a detrimental impact to ones quality of life. Unfortunately in March of 2020 we were mandated to close in line with Government Covid 19 rulings. We opened back up with limited use in August of 2020 but were once again forced into closure in December of 2020. In November of 2020, we were very fortunate to be awarded the existing gym equipment from the Ford Plant in Bridgend (which was being decommissioned). This allowed us to extend the size of the Fitness Suite and enable the necessary social distancing requirements to be met without reducing capacity. ## **FINANCIAL REVIEW** ## **Reserves policy** It is the policy of the organisation to maintain unrestricted and designated funds to ensure sufficient reserves to meet six months running costs. However in the event of periods of difficult trading this continues to be no longer achievable. ## **FUTURE PLANS** The organisation seeks to maintain its community based regeneration activities based on its capacity for income generation. We are looking at expanding on current provision and increase opportunities for new and existing members. ## **STRUCTURE, GOVERNANCE AND MANAGEMENT** ## **Governing document** The organisation is a registered charity incorporated on 21 November 2019. Our governing document is Charitable Incorporated Organisation (CIO) established on the 28[th] May 2019. ## **Organisational structure** Afan Community Fitness Suite has a board of trustees which meets on a regular basis, a minimum of 6 times a year and are responsible for the strategic direction and policy of the charity. At the year end, the Board has 4 trustees. The trustees represent a number of residents and community interests as well those with business and professional backgrounds. ## **Risk management** Policies are in place and procedures observed in respect of health and safety of our staff, volunteers and members at our premises which as at 31 March 2021 are:- Afan Community Fitness Suite Margam Street Cymmer Port Talbot SA13 3EE ## **REFERENCE AND ADMINISTRATIVE DETAILS** ## **Registered Charity number** 1086506 ## **Registered office** Upper Afan Valley Sports Centre Margam Street Cymmer PORT TALBOT SA13 3EE ## **Trustees** D Johnson Chair J Coleman Secretary Y Casey Treasurer N Casey ## **Auditors** Daniel Perrin & Co Limited 9 Stanley Place Cadoxton Neath SA10 8BE ## **Bankers** Lloyds Bank PLC 115 Station Road Port Talbot SA13 1NR ## **STATEMENT OF TRUSTEES RESPONSIBILITIES** The trustees are responsible for preparing the Report of the Trustees and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The trustees are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the charitable organisation. They are also responsible for safeguarding the assets of the charitable organisation and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. In so far as the trustees are aware: there is no relevant audit information of which the charitable company's auditors are unaware; and The trustees have taken all steps that they ought to have taken to make themselves aware of any relevant audit information and to establish that the auditors are aware of that information. ## **AUDITORS** The auditors, Daniel Perrin & Co Limited, will be proposed for appointment at the forthcoming Annual General Meeting. Approved by order of the board of trustees on .........21[st] December 2021.................... and signed on its behalf by: ............................................. Trustee/Treasurer CHARITY COMMISSION FOR EN61ANO ANO WALES Receipts and payments accounts CC16a Forth• p•rlod 21M1r2019 3110312021 To Section A Receipts arid payments lunth nd• nd• T¢)t•l fund• L••t yo•r A1 R•e•l R*io1 FO￿ Motcrf 14 Momt* 70J12 A2 A•••t •JMI In¥Mlm•nt ••kn•. {••• t•bl• 11.139 •253 A3 Pl m•nl• 7SS and T InwJr¥n 1,211 Rewirn & 3.91J 7J4 li)4 727 Iq625 727 rcpo 162 Sub tot•1 •2$3 A4 A￿•1 and InvMlm•nt ureh•v• • tabl• Sub fot•l N•t ofrwlpts/(pym•nts) AO Trnmforn ts•t￿n funds A6 Cafjh fvnd• IA•t year •nd 1,172 1Mn CCXX Rl accwnls ISSI 15n212021 Section B Statement of assets and liabilities at the end of the period Unrnstrlct•d R￿trIct$￿ fund• Endowm8nt fund• Cite JofiL B1 Cash lund• Tof•l ¢•¥h funds 1,8f2 lund• fund• fund• Details Det¥ll• F4md *TAtA¢h Cyrff•ni¥•h O*talli B4 AM•ts r•t•ln•d lor th• charlty'• own Wh•n Oeiailg 86 Ll•blllil Slgned by or* ort*r¥ trusl8e• b¥h8Nol 811 the thtst¢es O•tè ol roval 0111212021 0111212021 CCXX R2 •xounts ISS) 1W1212021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho truste￿1 members of AFAN COMMUNITY FITNESS SUITE On account• for the y•ar ?ndod 31* March 2021 Charlty no (If any) 1186508 Srt out on pagos I r8POrt to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 3110312021. RMpon•lbllhlo¥ and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 rthe Acr). I report in respect of my examination of the Tnjst's accounts carrled oul under section 145 of the 2011 Act and in carying out my examSnatlon, I have fomowed the applicable DireGlion8 given by the Charity Commi88ion under section 145{5)(b) of th• Act. I have completed my examination. I confim) that no materlal matters have come to rny attention (othor than that disdosed below ') in ¢onn8ctlon wrth the examlnation which give8 me cau8e to believe that in, any materlal respect: acLountlw record8 warn not k•pt in accordarK• wlth i•ctlon 130 of the Acl or the aco)unts do not accord with the accounting records Independent oxamlnerf8 8tatem•nl I have no concerns and have ccKne acm88 no other matters In connectlon with the examination to whith attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the in the brackets rfthey do not appty. Slgn•d: Dato: 0111212021 Nam•: Dan￿1 Perrin Relev•nt profes8lonal quallflcatlon(sl or body (If any): FCCA Addr•M: 9 Stanley Place Cadoxton Neath- SAI0 8BE IER October 2018 Section B Disclosure Only Complete rf the examiner needs to h￿h1￿h1 matters of concem (see CC32, Ind8p8ndent examination of charrty accounts.. direotions and guidance for examiners). Glve here brlef detalls of any Itoms that tho oxamlner wishes to dl8cIo8•. None IER October 2018 CHARITY COMMISSION FOR EN61ANO ANO WALES Receipts and payments accounts CC16a Forth• p•rlod 21M1r2019 3110312021 To Section A Receipts arid payments lunth nd• nd• T¢)t•l fund• L••t yo•r A1 R•e•l R*io1 FO￿ Motcrf 14 Momt* 70J12 A2 A•••t •JMI In¥Mlm•nt ••kn•. {••• t•bl• 11.139 •253 A3 Pl m•nl• 7SS and T InwJr¥n 1,211 Rewirn & 3.91J 7J4 li)4 727 Iq625 727 rcpo 162 Sub tot•1 •2$3 A4 A￿•1 and InvMlm•nt ureh•v• • tabl• Sub fot•l N•t ofrwlpts/(pym•nts) AO Trnmforn ts•t￿n funds A6 Cafjh fvnd• IA•t year •nd 1,172 1Mn CCXX Rl accwnls ISSI 15n212021 Section B Statement of assets and liabilities at the end of the period Unrnstrlct•d R￿trIct$￿ fund• Endowm8nt fund• Cite JofiL B1 Cash lund• Tof•l ¢•¥h funds 1,8f2 lund• fund• fund• Details Det¥ll• F4md *TAtA¢h Cyrff•ni¥•h O*talli B4 AM•ts r•t•ln•d lor th• charlty'• own Wh•n Oeiailg 86 Ll•blllil Slgned by or* ort*r¥ trusl8e• b¥h8Nol 811 the thtst¢es O•tè ol roval 0111212021 0111212021 CCXX R2 •xounts ISS) 1W1212021 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to tho truste￿1 members of AFAN COMMUNITY FITNESS SUITE On account• for the y•ar ?ndod 31* March 2021 Charlty no (If any) 1186508 Srt out on pagos I r8POrt to the trustees on my examination of the accounts of the above charity (Ihe Trust.) for the year ended 3110312021. RMpon•lbllhlo¥ and As the charty trustees of the Trust, you are responsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 rthe Acr). I report in respect of my examination of the Tnjst's accounts carrled oul under section 145 of the 2011 Act and in carying out my examSnatlon, I have fomowed the applicable DireGlion8 given by the Charity Commi88ion under section 145{5)(b) of th• Act. I have completed my examination. I confim) that no materlal matters have come to rny attention (othor than that disdosed below ') in ¢onn8ctlon wrth the examlnation which give8 me cau8e to believe that in, any materlal respect: acLountlw record8 warn not k•pt in accordarK• wlth i•ctlon 130 of the Acl or the aco)unts do not accord with the accounting records Independent oxamlnerf8 8tatem•nl I have no concerns and have ccKne acm88 no other matters In connectlon with the examination to whith attention should be drawn in order to enable proper understanding of the accounts to be reached. ' Please delete the in the brackets rfthey do not appty. Slgn•d: Dato: 0111212021 Nam•: Dan￿1 Perrin Relev•nt profes8lonal quallflcatlon(sl or body (If any): FCCA Addr•M: 9 Stanley Place Cadoxton Neath- SAI0 8BE IER October 2018 Section B Disclosure Only Complete rf the examiner needs to h￿h1￿h1 matters of concem (see CC32, Ind8p8ndent examination of charrty accounts.. direotions and guidance for examiners). Glve here brlef detalls of any Itoms that tho oxamlner wishes to dl8cIo8•. None IER October 2018