The Grub and Gab Club incorporating Coventry open Christmas Annual Report and Financial Statement for year end April 2023
Contents:
Chairman's Report 2022-
2023 Trustee Report
Coventry Open Christmas Report
Finance Section
Grants Received
Statement of
balance
The future
The Grub and Gab Club Incorporating Coventry Open Christmas - Registered Charity Number 1186500
Chairman’s Report 2022 - 2023
Firstly, a massive thank you for everyone’s assistance and volunteering over the past 12 months. With out your sacrifices we would be unable to offer the valued services we offer.
Another highly successfully year, in increasing difficult times.
Our Saturday breakfast service is growing in attendance each week on week. Currently we were catering for approx. 100 to 140 breakfasts each week.
With the difficult financial times, our attendance of guests has increased, and expected to further increase. We are now seeing more family groups attending each week for the services we offer.
Our foodbank is still very popular and helps our guests in these difficult fiscal times. This is funded through our subscription fair share and our weekly shopping budget which is currently £150 a week.
As a charity we have recently fully funded the refurbishment of a new kitchen at St Barnabus. Which is of great benefit to ourselves when cooking breakfasts. Sadly, the old kitchen did not fully meet our needs
Currently we are fiscally stable, to offer our services over a short term.
Would like to thank Tash for her relentless applications for grant applications.
As with all organisations on we do need to urge on the side of caution with our out goings, to remain stable.
We this year had our second success day trip to Skegness which proved popular with our guests.
We are currently looking at a trip to a local pantomime, this festive time, to give our younger guests an enjoyable, memorable experience.
Christmas 2022 was a hugely successful and we were able to open with our full 24hrs services, providing over 120 meals each night.
This year we are planning and hopping to be able to offer our services 24hrs a day, with limited overnight sleeping.
Please to advise the return of our Chef this year, to run the kitchen for us and comply with all the necessary regulations and obligations. This is a paid for position.
Along with this, as in previous years, we will be employing a security team, for the protection of our guest and volunteers for our overnight shift.
Thank you again for all your dedication and services over the last 12 months, without your help and dedication we would not be able to offer our valued services to those in need.
Trustee Report
The Trustees would like to thank our volunteers who are working tirelessly to address poverty and create opportunities for the most disadvantaged. We could not provide this much needed service without your dedication each week and we are grateful for it.
We voted and arranged for a new kitchen to be put into St Barnabas church to allow us to continue our much-needed service.
We are reviewing our polices each time we meet to ensure the charity funds are spent correctly to reach the people who need it the most.
Current Trustees:
Tim Helliwell
Sylvia
Wileman
Wayne Davies
Natasha Leese
Mathew Scott
Coventry Open Christmas 2022
Firstly, I would like to thank everyone who helped to make Christmas 2022 a success. We have experienced a lot of difficulty over the past 2 yeasr with the pandemic however we have managed to successfully to complete Coventry Open Christmas each time.
Over the past 2 years we have had reduced hours and we have seen many people come and go but all pulling together we have still provided a much-needed service to the people of Coventry.
Christmas of 2022 we saw no reduction in the numbers of people using our service and cooked over 120meals each evening. We employed a chef to help run the kitchen and I felt this was successful. We have several issues with the flooring which we will need to try and resolve this year.
We were asked about providing toys for children as the cost-of-living crisis gets worse. We managed to link with free radio’s cash for kids and provided over 100 toys to the children of Coventry this was extremely hard and exhausting but again with the amazing volunteers we pulled it off.
We experienced some issues with the building we rent such as plumbing and leaks this was a financial impact to ourselves, but we felt we needed to take care of it to ensure we continue are very good relationship with the venue itself
We also had a few issues with the donations being accepted and distributed and we will put strict rules in place this year to make sure this does not happen again.
Christmas 2023 is well into the planning stages, and we will be going back to full service this year.
Finance Section
Grants Received:
This year thanks to Natasha our grants coordinator we have been successful in being awarded grants for April 2022– April 2023 in the amounts totaling £20000.00.
Statement of Balance:
Income and Expenditure for April 2022 to April 2023 Money In Money Out Starting Balance signed off by £17221.99 trustees £165(donation) April £1264.5 9 Breakdown of £1264.59 Storage Unit Food Shopping for free food bank Bookers for disposable catering items Trip to festival gardens circus for families Staff Expenses for fuel May £2688.04(Grant) £3204.17 Breakdown of £ 3204.17 Annual Fareshare Subscription fee £1664.44 Storage Fee Food For free Food back Bookers Inkind direct for toiletries Rent for Church Building we use
June
£750 (Donations) £1972.80
Breakdown for money out: £1972.80
Website Costs domain name fees Storage Fees Amazon equipment breakfast i.e bain marie, hot food storage Training costs – food hygiene certificates high speed training Volunteer Expenses for fuel items for breakfast such as PPE, paper bags aprons, from bookers Argos – Charity application made for cooker from member of public
July £8000 £2806.49
Breakdown for money out: £2806.49
Bookers – 2 months’ supply of paper bag, beans, tom, etc Storage Unit at Access 2 months fees July/Aug Amazon Prime Now UHT Milk for breakfast and sugar Amazon extra Shelfs for storage unit Free Trip provided to skegness for families at as cost of £1000 Foodbank shopping for free food bank Staff expenses for fuel Rent for Church Building we use
August £3500 £3193.14
Breakdown for money out: £3193.14
Seaside Trip free packed lunch and hot meal £500 Bookers Free food for food bank Storage fees Staff Expenses
Rent for Church Building we use
September £9768.03(Grant) £1957.52 Breakdown of £ 1957.52 Back to School Shoes for 6 our families we support Back to school packs of school supplies Food for free food bank Bookers Supplies for Breakfast Storage Fees Staff Expenses for fuel Rent for Church Building we use October £4681.72(Isa Matured) £2389.13 Breakdown of £ 1957.52 Food for free food bank Bookers Supplies for Breakfast Storage Fees Staff Expenses for fuel Rent for Church Building we use Amazon Supplies, Hair Nets, Aprons, rubber gloves November £3978.05 This is during Open Christmas times so expenses are high
Breakdown of £ 3978.05 Camp Bed Pillows Storage Fee Rent for Church Building we use Bookers Food for free food Bank Staff Costs for administrator during open Christmas Printing Costs for Posters for COC
December
£10552(Grants + Donation)
£5769.16
| This is during Open Christmas times so expenses are high | This is during Open Christmas times so expenses are high | |
|---|---|---|
| Breakdown of £5769.16 | ||
| Food for free food bank | ||
| Bookers | ||
| Hire Costs for Queens Road | ||
| Van Hire | ||
| Skip Hire | ||
| Floor Covering for Church | ||
| Staf Costs for open Christmas £2000 alone | ||
| January |
£2300 (Donations) | £1393.92 |
| Breakdown of £1393.92 | ||
| Clean up Fee for Queens Road | ||
| Food for free food bank | ||
| Storage Fees | ||
| Bookers for kitchen supplie4s | ||
| Staf Expenses | ||
| February |
£2293(PayPal Donations) | |
| £2546.78 | ||
| Breakdown of £2546.78 | ||
| Food for free food bank | ||
| Rent for church use | ||
| Bookers | ||
| Amazon for apron, hairnets etc | ||
| Staf expenses | ||
| March |
£525.75 (Paypal Donation) | £1745.98 |
| Breakdown of £1745.98 | ||
| Storage Fee | ||
| Bookers | ||
| Rent for church we use | ||
| Food for free food bank | ||
| Staf Expenses |
End Balance as of 31/03/2023:
£30.644.73
£10,000 is set aside for the kitchen renovations of the church £6,000 is our reserve fund.
Accounts Agreed and Signed by Trustees:
Natasha Leese Sylvia Wileman