The Grub and Gab Club incorpora�ng Coventry open Christmas Annual Report and Financial Statement for year end 2022
Contents:
Chairman's Report 2021-2022
Trustee Report
Coventry Open Christmas Report
Finance Sec�on
Grants Received
Statement of balance
The future
The Grub and Gab Club Incorpora�ng Coventry Open Christmas - Registered Charity Number 1186500
Chairman’s Report 2022.
Firstly a massive thank you for everyone assistance and volunteering over the past 12 months. With out your �me and sacrifices we would be unable to offer the valued ser-
Another highly successfully year, in difficult �mes.
Our Saturday breakfast service is growing in a�endance week on week. Ini�ally we were catering for approx. 60 people, we are now averaging over 100. Recently we catered for 150 people.
As we are currently experiencing a difficult �me with peoples bills increasing, our services are more in demand, and I expect this demand to increase.
Your foodbank is very popular and helps many in need with a small hand of help, as with the breakfasts these numbers are increasing and expected to do so, over the next few months.
The Trust has recently agreed to increase the rental, we are currently paying to St Barnabus. This agreed by us all, with out the Church asking. As I am sure you will understand this is our first increase since we began, and will help to meet the Churches rising costs.
Currently we are financial stable, thank you to various success grant applica�on, including a grant from The Na�onal Lo�ery.
Would like to thank Tash for her relentless success full grant applica�on.
As with all organisa�on we do need to urge on the side of cau�on with our out goings, to remain stable.
We this year had our first success day trip to Skegness which proved popular with our guests.
Christmas 2021 was a hugely successful although we were open on restricted hours.
This year we are planning and hopping to be able to offer our services 24hrs a day, how ever this may have to be restricted to a “Warm Bank” over night with out a dedicated sleeping area. How ever this is s�ll under consistent reviews.
Please to advise the return of our Chef this year, to run the kitchen. Last year we trailed this and this went well. He is excited to return to us.
Thank you again for all your dedica�on and services over the last 12 months, without your help and dedica�on we would not be able to offer our valued services
Trustee Report
The Trustess would like to thank our volunteers who are working �relessly to address poverty and create opportuni�es for the most disadvantaged. We could not provide this much needed service without your dedica�on each week and we are grateful for it.
We are reviewing our polices each �me we meet to ensure the charity funds are spent correctly to reach the people who need it the most.
Current Trustees:
Tim Helliwell
Sylvia Wileman
Wayne Davies
Natasha Leese
Mathew Sco�
Coventry Open Christmas 2021
Firstly I would like to thank everyone who helped to make Christmas 2021 a success. We have experienced a lot of difficulty over the past 2 year with the pandemic however we have managed to successfully to complete Coventry Open Christmas each �me.
Over the past 2 years we have had reduced hours and we have seen many people come and go but all pulling together we have s�ll provided a much needed service to the people of Coventry.
Christmas of 2021 we saw no reduc�on in the numbers of people using our service and cooked over 120meals each evening. We employed a chef to help run the kitchen and I felt this was successful. We have several issues with the flooring which we will need to try and resolve this year.
We experienced some issues with the building we rent such as plumbing and leak issues this was a financial l impact to ourselves but we felt we needed to take care of it to ensure we con�nue are very good rela�onship with the venue itself
We also had a few issues with the dona�ons being accepted and distributed and we will put strict rules in place this year to make sure this does not happen again
Christmas 2022 is well into the planning stages and we will be going back to full service this year.
Finance Sec�on
Grants Received:
This year thanks to Natasha our grants co-ordinator we have been successful in being awarded grants for April 2021– April 2022 in the amounts totalling £12474.50.
Statement of Balance:
Income and Expenditure for April 2021 to April 2022
| Money In | Money Out | |
|---|---|---|
| Star�ng Balance signed of by trustees | £6866.89 | |
| April | £323.72 | |
| Break down of £323.73 all storage costs for 2 months | ||
| May | £35 | |
| Breakdown for May £35 Volunteer Expenses for fuel | ||
| June | ||
| £5250 | £1231.76 | |
| Breakdown for June Money In;£5250 |
Grant Funding for our breakfast Saturday project to be used Jun21 – Jun 22 Protected funds for breakfast only.
Breakdown for money out: £1231.76
| Website Costs domain name fees | £92.94 |
|---|---|
| Fare share (Tesco raw food products for breakfast) paid quarterly | £307.50 |
| Amazon equipment breakfast i.e bain marie, hot food storage |
£365. 37 |
| Training costs – food hygiene cer�fcates high speed training | £96.00 |
| Volunteer Expenses for fuel | £35 |
| items for breakfast such as PPE, paper bags aprons, from bookers | 176.01 |
| Argos – Charity applica�on made for cooker from member of public | £33.94 |
| Storage unit at Access storage |
£125 |
| July | £1039.66 |
|---|---|
| Breakdown for money out: £1039.66 | |
| Bookers – 2 months supply of paper bag, beans, tom, etc | £302.74 |
| Storage Unit at Access 2 months fees July/Aug | £500 |
| Amazon Prime Now UHT Milk for breakfast and sugar | £58.95 |
| Amazon extra Shelfs for storage units | £94.99 |
| Amazon MKTP UK plas�c knifes, forks, hair nets, paper cups |
£46.47 |
| Asda charity applica�on made for emergency food | £21.49 |
| Volunteer Fuel | £15.02 |
| August £141.46 |
£766.61 |
| Breakdown of money In £141.46 | |
| Amazon Refund for deliveries no show from July | £141.46 |
| Breakdown of money Out£766.61 | |
| Bookers needed some paperbags | £17.98 |
| Shelter equipment for breakfast as s�ll outside | £231.00 |
| Home ofce – 2 big metal storage units for equipment at church hall | £304.00 |
| Electricity applica�on from general public | £60 |
| Bookers for more supplies | £153.6 |
| Balance Ending August £8862.20 (reserved funds for Saturday project £3000) |
|
| September £9429.26 (merged old bank) |
|
| Breakdown for money out: £1053.07 | |
| Storage Unit | £270 |
| FareShare | £307 |
| Bookers | £416.07 |
| Electric Vouchers | £60 |
| Balance Ending September £17372.44 (reserved funds for Saturday project £3000) |
October £132(Doan�on)
| Breakdown for money out: Storage Unit Argos new Fridge Zoho Website Web host Calendly Food brought from bookers, tesco etc |
£1053.07 |
|---|---|
| £263.99 £149.99 £48.00 £9.28 £29.96 £551.85 |
November £2301.25 (Various Dona�ons and Grant) Breakdown for money out: £1109.68
Storage Unit Calendly Rent for St Barnabas Indeed Food From Bookers, Tesco etc.
December £5796.26(Various Dona�ons and Grants_
Breakdown for money out: £5894.74 Storage Queens Road Van Bookers Selco Fridges Various Items for Christmas shelter
| January | £3991.50 |
|---|---|
| Break Down for Money Out: | £942.16 |
| Storage Unit | |
| Staf Costs | |
| Queens Road | |
| Bookers | |
| Fairshare | |
| Bookers | |
| February |
£916.50 |
| Break Down for Money Out: | £798.44 |
| Staf Costs | |
| Fair share | |
| Bookers | |
| St Barnabas | |
| March |
£140 |
| Break Down for Money Out: | £1167.00 |
| Bookers | |
| Storage | |
| Fairshare | |
| St Barnabas | |
| Food for Food Bank | |
| End Balance agreed with Trustees and signed by: March 31st £17271.99 | |
| Natasha Leese | |
| NLeese |
Sylvia Wileman