**Trust ees' Annu al Repor t for the perio d** Period Period **From** start date end date 21 11 2019 31 03 2021 **To**
## **Section A Reference and administration details**
**----- Start of picture text -----**
Charity
The Grub and Gab Club Incorporating Coventry Open Christmas
name
Other
names
charity
Coventry Open Christmas
is
known
by
Register
ed
charity 1186500
number
(if any)
Charity' 72 Ivybridge Road
s
Coventry
principal
address
Postcod CV3 5PH
e
Names of the charity trustees who manage the charity
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Tim Halliwell
2 Natasha Leese
3 Sylvia Wileman
4 Wayne Davies
5 Mathew Scott
6
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**TAR** 1 March **2012**
7 8 9 10 11 12 13 14 15 16 17 18 19 20
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**Name Dates acted if not for whole year**
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Constitution adapted November 2019 Type of governing document (eg. trust deed, constitution) CIC Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are reappointed each year in July at the AGM Trustee selection methods
- (eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
**TAR** 2 March **2012**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
We are open to anyone in Coventry who needs helps from us regardless of their circumstances.
The Charity is run day to day by the trustees and we also seek the views of the volunteers to help this run smoothly.
We have a safeguarding adults/childrens policy in place and this is managed by our safeguarding officer. DSB checks are to be completed on each trustee along with reference checks before anyone is allowed to bea trustee.
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To Provide Food, Warmth and Shelter to anyone who finds need.
**Summary of the objects of the charity set out in its governing document**
**TAR** 3 March **2012**
Main activities for the charity are:
Each Saturday to operate an open kitchen where anyone can receive a hot meal and a bag of shopping. This will continue all year on each Saturday going forward into 2022.
At Christmas when all other local services are closed we then provide a 24 hour shelter where we aim to:
Provide a bed for anyone who needs it.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Provide a safe space for anyone who needs finds themselves vulnerable or having to leave their home in an emergency.
Provide food for anyone who finds themselves hungry at Christmas.
Operate as a food bank over the Christmas week to support families in need.
These activities are to benifit anyone from the local area regardless of their circumstances no questions asked.
## **Additional details of objectives and activities (Optional information)**
We have 42 volunteers that make this charity work and the success that it is. We are so grateful for the countless hours theses volunteers give to the homeless and vulnerable of Coventry each week.
Without theses volunteers we would not be able to provide all theses services for free.
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
**TAR** 4 March **2012**
Section D Achievements and performance
**TAR** 5 March **2012**
## **Summary of the main achievements of the charity during the year**
s with most organisations it was a difficult start to year and we were unable to offer our normal Saturday until late July of 2021, due to the Covid pandemic, to comply with the government regulations. During the months of March - July 2020 we did a COVID Relief programme where we offered food parcels to anyone local who was in desperate need or could leave thier homes this was supported by a grant received by the Heart of England. We did over 50 food parcels during this time.
We successfully relaunched our Saturday service and starting serving fully breakfast for those in need in April 2021. Parrel to this we currently run a small food bank from donated food again to help those in need in our local community.
Both of these are now well established, and running successfully with a great attendance of our guests.
With the breakfast we would serve on average of 85 breakfasts each week, to the local community for those in need. At times we peak to provide in excess of over 100 meals.
We do subscribe to the “Fareshare” scheme to help with food donations to provide to our guests.
Currently we operate on a six week rota basis of volunteers, although we are looking to expand to a 8 week shift rotation as we build on group of volunteers. We currently have 42 volunteers on file.
The Coventry Open Christmas was a great success last year and we were able to open our doors for 5 days over the festive period between 8:00 – 22:00hrs. We do hope to return to our normal 24hr open policy this coming Christmas.
This was our 30th year of offering our services for those in need with our “open door” policy where all are welcome.
For the evening meals we provided a full roast with all the trimmings for on average 80 meals each day.
We were also offering a full breakfast and snacks throughout the day.
Each day we provided entertainment for our guest such as local musician and a close up magician which were hugely successful. Along side this we had volunteers offer hairdressing and foot spasWe are all looking forward to giving our services throughout this year. All our volunteers give their time for free and no one has any financial gain, or reward for their services.
However we did employ a chef this year on a self employed basis, along with a security guard.
We are looking to grow our services in the forthcoming year and restrictions allowing be able to offer the Christmas shelter with a 24hr opening. As well as growing our volunteer group.
## **Section E Financial review**
March **2012**
**TAR** 6
## **Brief statement of the**
**charity’s policy on reserves**
Cash in the bank as of March 2020 was £6866.89 in unrestricted funds. The main risk would be if we were unsuccessful in future grants. The above funds would keep the charity going for 6 months if no further money was to be received.
**Details of any funds materially in deficit**
N/A
## **Further financial review details (Optional information)**
Our main source of funds for the charity is grants and also raising funds on socail meda platforms i.e facebook and just giving.
You **may choose** to include additional information, where relevant about:
Financial Costs of the Charity are:
- the charity’s principal sources of funds (including Rent for the Saturday Kitchen any fundraising);
Rent for Christmas Building
- how expenditure has supported the key objectives of the charity;
Storage Fees
- investment policy and Fareshare Food Programme
- objectives including any ethical investment policy Volunteer Expenses for fuel costs
- adopted.
Food supplies each week to serve food in
We mainly raise our funds by grant-making. Last year we managed to successfully gain grants from groups including The National Lottery, and Sainsbury’s group, to help us provide our services. WE also fundraiser using social media platforms i.e Facebook, Paypal and just giving.
The Money has been spent on the above mainly core costs of building rent and storage rent. We also have to buy catering equipment each week for the Saturday kitchen. We have also run a weekend emergency fuel poverty scheme so anyone on the weekends who needs gas and electric we will support in a short term top up to allow then to seek further help on a Monday to date we have done. 5 Electric top ups and 5 Gas tops ups. An application form is filled in each time we give £15 for gas and £15 for electric each time.
## **Section F Other optional information**
## **Section G Declaration**
**TAR** 7 March **2012**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Natasha Leese **Full name(s)** Natasah Jane Leese **Position (eg Secretary, Chair, etc)** Secretary
**Date** 23/01/2022
**TAR** 8 March **2012**
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