Trustees’ Annual Report and Audited Financial Statements for the period
From 19[th] November 2019 Period start date To 31[st] March 2021 Period end date Charity name: Yeo Valley Christian Fellowship Charity registration number:1186459
Contents
Trustees Report Pages 2 – 3 Accountants Report Page 4 Financial Report 5 - 9
1
Objectives and Activities
Summary of purposes: THE ADVANCEMENT OF THE CHRISTIAN RELIGION IN ACCORDANCE WITH THE DOCTRINAL BASIS OF FAITH SET OUT IN THE ANNEX TO THE CONSTITUTION FOR THE BENEFIT OF THE PUBLIC OF LAPFORD, DEVON AND THE SURROUNDING AREA.
Main activities: In addition to meeting together for fellowship, the Church have purchased a local building which is used as a drop in café, foodbank and by the community for other activities.
Statement re Charity Commission guidance: The trustees have regarded the Charity Commission guides whenever there have been decisions to make on the actions of the charity and continue to administer the governance of the fellowship under the Charitable Incorporated Organisation.
Achievements and Performance
Summary of main achievements: In these extraordinary days The Ark has been a shining light within its work of the foodbank but also in its role as a hub within Lapford and the wider community. I suspect as times become more financially challenging the food bank will be even busier. As well as this the other facilities of The Ark will be even more important to give support to those in and around the village. The compassionate fund is continuing to be administered by the management of The Ark and with the other areas of The Ark these are an important means of our Christian outreach.
Despite Covid the charity has been able to maintain a healthy financial position.
Structure, Governance and Management
Description of charity trusts:
The Charity constitutes a Charitable Incorporated Association and is controlled by its trust deed.
Trustee selection methods:
Within the Trustees we have a rolling period of service after which a Trustee will stand down. There will then be a voting process regarding election.
Reference and Administrative Details
Any other name: The Charity is known as Yeo Valley Christian Fellowship and also uses the name Lapford Community Church.
Registered Company Number: 1186459
Charity’s principal address: Village Stores, Lapford, Crediton, EX17 6PZ
Trustees: Jeremy Turner (Chair) Richard Fulcher (Secretary) Jacqueline Hooper (Treasurer) Briony Clinch Lorraine Kigongo Stephen Bragg Richard Yendell
2
Trustees Statement approved and signed on behalf of the Trustees 19[th] January 2022.
Mrs Jacqueline Hooper (esignature)
3
INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF THE YEO VALLEY CHRISTIAN FELLOWSHIP We report on the accounts of the Trust for the period ended 31 March 2021. which are set out on pages 1 and 2. Respective responslbllitles of trustèès and examiner The charity's trustees are responsible for the Preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 I'the 2011 Ael'l 8nd that an independent examination is needed. It is our responsibility to.. a. examine the ac¢ounls under section 145 of the Charities Act b. to follow the procedures laid down in the general Directions given by the Charity Commission under section 14515llbl of the Charities Act, and c. to state whether particular matters have come to our attention. Basis of independent examiner's statement Our examination w8s carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting reoords kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees conoeming any such matters. The procedures undertaken do not provide all the evidence that would be Tequired in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair, view and the report Is limited lo those matters set out in thè statement below. Independgnt examlner's statement In connection with our examination, no material matters have corne lo our attention which gives us cause to believe that in, any mslèrial respect.. a the accounting records We not kept in accordance with section 130 of the Charities Act", or b. the accounts did not accord with the accounting recoTds." or c. the accounts did not comply with the applicable requirements concerning the fomi and eontenl of accounts set out in the Charities (Account5 and Reports) Regulations 2008 other than any requirement th8t the accounts give a'true and fair. view which is not a matter considèred 8s part of an independent examination. We have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached Slgnèd l KJ Date 30 /.. / H W MARTIN & CO LLP Lloyds Bank Chambers, CredÉton, Devon.
Financial Statement
Summary and report of Financial Statement Nov 2019-Mar 2021
Lapford Community Church (YVCF) & The ARK (Foodbank)
Due to the fact that we adopted the CIO Nov 2019 the report covers 1 year 4 and half months rather than the usual annual statement.
Total Income - £47918.78 Made up of:
Combined offerings LCC £15092.50 Bank interest LCC £ .06 Reclaimed Gift Aid (Prev years) £11,996.88 The ARK & Foodbank donations £20816.34
In April 2020 we were fortunate to qualify for a gift from B & M Stores of £1500 and in July 2020 we received a grant from Mid Devon Council of £10,000 both of which boosted the income for The ARK and Foodbank.
We are grateful to each person that gives regular contributions to the Church as well as to The ARK and Foodbank. This enables us to continue to support local people through companionship, food, as well as any other needs.
Total Expenses - £36487.96 This comprised: Payments LCC £19176.58 The ARK & Foodbank £17311.38
During the last financial period charitable donations were made to:
St Petrocs DCYC (Devon Christian Youth Camps) FEBA Radio Connect MAF (Mission Aviation Fellowship) Street Pastors East Devon CF Counties Evangelists FCN (Farming Community Network) Bridges for Peace
All of the charities have been very grateful for our support, especially in these unprecedented and uncertain times of COVID. A lot of them have had to change the way they approach situations.
In April 2020 we received a Gift Aid refund of £11,996.88 for the financial years 2017-18, 2018-19 and 2019-20. We are at present submitting a gift aid claim for 2020 – 2021.
| The bank balances at the 31stDecember 2021 stand at: | The bank balances at the 31stDecember 2021 stand at: |
|---|---|
| LCC HSBC A/c | £ 2,908.18 |
| LCC Co-op A/c | £ 9,297.18 |
| FOOD BANK & ARK | £10,007.63 |
The annual accounts have been audited and are also available on the Lapford Community Church website. Jackie Hooper on behalf of Yeo Valley Christian Fellowship (Lapford Community Church)
5
Yeo Valley Christian Fellowship and The Ark
| Yeo Valley Christian Fellowship and The Ark |
||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Receipts and Payments Account | ||||||||||
| for the year ended 31 March 2021 | ||||||||||
| Nov 19/Mar 21 £ £ 1,565.00 11,115.00 2,412.50 - - 0.06 11,996.88 13.00 3,477.48 5,889.46 11,265.40 - 184.00 |
2019/20 | |||||||||
| £ £ |
||||||||||
| Receipts | ||||||||||
| YVCF Offerings: | - | |||||||||
| Monthly Direct Debit Offerings | 1,140.00 | |||||||||
| Monthly Direct Debit Offerings - Gift Aided | 8,710.00 | |||||||||
| Weekly Cash offerings Miscellaneous donations YVCF Use of Room - Village Store (Ark) YCVF Gross interest |
3,561.63 | |||||||||
| 29.00 | ||||||||||
| - | ||||||||||
| 0.12 | ||||||||||
| YVCF Reclaimed Tax | - | |||||||||
| Miscellaneous donations | ||||||||||
| ARK Takings - Donations for food | 8,111.00 | |||||||||
| ARK Foodbank Donations | ||||||||||
| ARK Donations | 2,198.00 | |||||||||
| ARK Miscellaneous income | 71.00 | |||||||||
| ARK Use ofpremises income | 447.00 | |||||||||
| 6 47,918.78 957.60 209.73 1,233.40 950.00 858.12 157.64 13,841.00 28.00 359.98 |
||||||||||
| Payments | ||||||||||
| YVCF | ||||||||||
| Hall hire | 1,827.80 | |||||||||
| Social events | 86.23 | |||||||||
| Subscriptions | 463.36 | |||||||||
| External speakers and expenses | 1,050.00 | |||||||||
| Insurance Office expenses |
841.48 | |||||||||
| 7.00 | ||||||||||
| Donations and gifts | 9,224.98 | |||||||||
| Equipment, repairs, renewals and hire | - | |||||||||
| Computer and website expenses | - | |||||||||
| Music and copyright | 285.17 50.00 - - - - - |
285.17 50.00 - - - - - |
285.17 50.00 - - - - - |
39.00 | |||
|---|---|---|---|---|---|---|---|
| Youth work expenses | 50.00 | ||||||
| Light and heat - Ark Water - Ark Repairs and replacements - Ark Telephone and broadband - Ark Professional fees |
596.79 | ||||||
| 45.98 | |||||||
| 135.00 | |||||||
| 514.21 | |||||||
| 868.80 | |||||||
| Sundries | 245.94 | 19,176.58 | - | 15,750.63 | |||
| 9,350.12 - 1,642.59 894.40 3,331.21 643.37 1,020.39 271.90 - 144.00 13.40 |
(19,176.58) | ||||||
| The ARK | |||||||
| Provisions & Purchases | 4,683.00 | ||||||
| Hall hire | - | ||||||
| Donations | 17,311.38 | 1,490.00 | |||||
| Equipment and expenses | 309.00 | ||||||
| Light and heat - Ark Water - Ark Telephone and Broadband- Ark |
1,565.00 353.00 722.00 |
||||||
| Postages | 73.00 | ||||||
| Repairs and maintenance Cleaning Security and Protection Sundry expenses |
2,054.00 | ||||||
| 475.00 | |||||||
| 654.00 | 12,378.00 | ||||||
| 36,487.96 | |||||||
| Excess of receipts overpayments for theyear | |||||||
| (36,487.96) | (28,128.63) |
7
Balance Sheet
Yeo Valley Christian Fellowship and The Ark
Balance Sheet as at 31 March 2021
| 2020/21 2019/20 £ £ £ £ 141,480.00 141,480.00 1,047.00 1,047.00 148.00 148.00 17,708.57 17,708.57 42,877.94 42,877.94 34,099.65 34,099.65 15,059.88 15,059.88 20,122.59 20,122.59 272,543.63 272,543.63 199.99 199.99 1,740.00 1,740.00 899.96 899.96 179.99 179.99 649.76 649.76 349.99 349.99 699.99 699.99 4,719.68 4,719.68 11,782.58 7,715.50 - 0.01 - - 14,061.44 2,043.00 25,844.02 312.00 10,070.51 303,107.33 287,333.82 |
2020/21 2019/20 £ £ £ £ 141,480.00 141,480.00 1,047.00 1,047.00 148.00 148.00 17,708.57 17,708.57 42,877.94 42,877.94 34,099.65 34,099.65 15,059.88 15,059.88 20,122.59 20,122.59 272,543.63 272,543.63 199.99 199.99 1,740.00 1,740.00 899.96 899.96 179.99 179.99 649.76 649.76 349.99 349.99 699.99 699.99 4,719.68 4,719.68 11,782.58 7,715.50 - 0.01 - - 14,061.44 2,043.00 25,844.02 312.00 10,070.51 303,107.33 287,333.82 |
||
|---|---|---|---|
| Property | |||
| Village Stores - Purchase costs | |||
| Village Stores - Improvement costs (2012) | |||
| Village Stores - Improvement costs (2013) | |||
| Village Stores - Improvement costs (2014) | |||
| Village Stores - Improvement costs (2015) | |||
| Village Stores - Improvement costs (2016) | |||
| Village Stores - Improvement costs(2018) | |||
| 199.99 1,740.00 899.96 179.99 649.76 349.99 699.99 |
|||
| Fixed Assets | |||
| Fridge Freezer (2013) | |||
| Coffee Machine (2016) | |||
| 3 Notebooks | |||
| Tablet | |||
| Speakers, Mics and PA leads | |||
| Screen (2018) | |||
| HP Laptop (2019) | |||
| 11,782.58 - - 14,061.44 |
|||
| Current Assets | |||
| YVCF HSBC current account | |||
| YVCF HSBC Deposit Bond | |||
| YVCF Cash in hand | |||
| The Ark HSBC current account | |||
| The Ark Cash in hand | |||
| 287,333.82 |
8
Represented by:
| YVCF - As at 1 April 2020 | 284,978.82 2,355.00 |
286,793.70 287,333.82 3,906.00 (1,814.88) 15,773.51 (1,551.00) 303,107.33 296,336.71 6,770.62 303,107.33 |
290,699.70 (3,365.88) |
|
|---|---|---|---|---|
| The Ark - As at 1 April 2020 | ||||
| 11,357.89 4,415.62 |
||||
| Add: YVCF receipts over payments | ||||
| Add: The Ark receipts overpayments | ||||
| 287,333.82 | ||||
| 284,978.82 2,355.00 |
||||
| YVCF - As at 31 March 2021 | ||||
| The Ark - As at 31 March 2021 | ||||
| As at 31 March 2021 | ||||
| 287,333.82 |
9