## **Trustees’ Annual Report for the period** ## **From 1st January 2024 To 31st December 2025** ## **Charity name: Elsenham Community Association CIO** ## **Charity registration number: 1186436 (previously 302362)** ## **Objectives and Activities** |||SORP reference|| |---|---|---|---| ||Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Elsenham Community Associa@on
Charitable Incorporated Organisa@on (CIO) are
to establish and run Elsenham Memorial Hall
and to promote for the beneft of the
inhabitants of the Parish of Elsenham (“area of
beneft”) without dis@nc@on of age, disability,
na@onality, gender, sexual orienta@on, gender
reassignment, marriage or civil partnership,
pregnancy or maternity, race or poli@cal,
religious or other opinions the provision of
facili@es for recrea@on or other leisure @me
occupa@on of individuals who have need of such
facili@es by reason of their youth, age, infrmity
or disablement, fnancial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and with
the object of improving the condi@ons of life of
the said inhabitants.
To act as an umbrella organisa@on for all village
organisa@ons within the Parish.
To produce Elsenham News to be delivered free
online.| ||Summary of the main ac@vi@es
in rela@on to those purposes
for the public beneft, in
par@cular, the ac@vi@es,
projects or services iden@fed in
the accounts.|Para 1.17 and
1.19|Users of Elsenham Memorial Hall include:
Elsenham Parish Council
Elsenham Church and St Mary’s Fabric Fund
Elsenham Church Lunch Club
Elsenham Village Cafe
Elsenham Flower Show Society
Elsenham Rainbows & Brownies
Elsenham Tennis Club
Elsenham Tots & Toddlers
Elsenham Village History Society
Elsenham W.I.
Elsenham Youth Football Club
Henham & District Garden Society
Li\le Fishes / Rascals / Dance Scene
Slimming World / Pa@ent Par@cipa@on Group
Village Fete
KeepFit/Yoga/Pilates/Zumba/Stretch classes| Para 1.18 In planning our ac@vi@es for the year Trustees the trustees have had regard to were aware of the Charity Commission’s the guidance issued by the guidance on public benefit. Charity Commission on public ## **Addi$onal informa$on (op$onal)** You may choose to include further statements where relevant about: |**Addi$onal informa$on (op$onal)**
You maychoose to include further statements where relevant about:|**Addi$onal informa$on (op$onal)**
You maychoose to include further statements where relevant about:|**Addi$onal informa$on (op$onal)**
You maychoose to include further statements where relevant about:| |---|---|---| |||| ||SORP
reference|| |Policy on grant making|Para 1.38|The ECA does not make grants.| |Policy on social investment
including program related
investment|Para 1.38|Some funds are held in a Safron Building Society
interest bearing account.| |Contribu@on made by
volunteers|Para 1.38|All trustees and other volunteers give their @me
voluntarily and received no remunera@on or
other benefts from the Charity| |Other||| |||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |Summary of the main
achievements of the charity,
iden@fying the diference the
charity’s work has made to the
circumstances of its
benefciaries and any wider
benefts to society as a whole.|Para 1.20|The Memorial Hall con@nues to play an
important role in the life of Elsenham and
surrounding Villages, with Groups mee@ng on
every day of the week.
We con@nued to produce the Village Magazine
“Elsenham News” which is produced by
volunteers. In June 2025, due to the large
expansion of the village, it no longer became
viable to produce a printed copy to be delivered
to each household. Elsenham News is s@ll
produced and available as a .pdf and via Anyfip
from the ECA website.
The ECA website covers all events in Elsenham
not just those held at the Memorial Hall.| ## **Addi$onal informa$on (op$onal)** You may choose to include further statements where relevant about: |Achievements against
objec@ves set|Para 1.41|With funding in 2024 from the UK Shared
Prosperity Fund of the maximum grant of
£10,000, & some of our own funds we installed
LED ligh@ng & infra-red hea@ng.
With funding of £15,000 from the U\lesford Zero
Carbon Grant scheme and some of our own funds
we installed PV Solar panels and associated
ba\erystorage.| |---|---|---| |These measures have signifcantly reduced our
electricity costs.
We also installed wif,(via the GigaClear
community scheme), an overhead projector &
screen and a wired-in fre alarm system.
The 2024 Fete commi\ee re@red and as no one
volunteered there was no village fete in 2025.
Performance of fundraising
ac@vi@es against objec@ves set
Para 1.41
We con@nue to raise funds towards the
provision of an Outside Toilet facility. Another
successful Race Night contributed to this fund
which now stands at £8,882.
Investment performance
against objec@ves
Para 1.41
N/A
Other|These measures have signifcantly reduced our
electricity costs.
We also installed wif,(via the GigaClear
community scheme), an overhead projector &
screen and a wired-in fre alarm system.
The 2024 Fete commi\ee re@red and as no one
volunteered there was no village fete in 2025.
Performance of fundraising
ac@vi@es against objec@ves set
Para 1.41
We con@nue to raise funds towards the
provision of an Outside Toilet facility. Another
successful Race Night contributed to this fund
which now stands at £8,882.
Investment performance
against objec@ves
Para 1.41
N/A
Other|These measures have signifcantly reduced our
electricity costs.
We also installed wif,(via the GigaClear
community scheme), an overhead projector &
screen and a wired-in fre alarm system.
The 2024 Fete commi\ee re@red and as no one
volunteered there was no village fete in 2025.
Performance of fundraising
ac@vi@es against objec@ves set
Para 1.41
We con@nue to raise funds towards the
provision of an Outside Toilet facility. Another
successful Race Night contributed to this fund
which now stands at £8,882.
Investment performance
against objec@ves
Para 1.41
N/A
Other|These measures have signifcantly reduced our
electricity costs.
We also installed wif,(via the GigaClear
community scheme), an overhead projector &
screen and a wired-in fre alarm system.
The 2024 Fete commi\ee re@red and as no one
volunteered there was no village fete in 2025.
Performance of fundraising
ac@vi@es against objec@ves set
Para 1.41
We con@nue to raise funds towards the
provision of an Outside Toilet facility. Another
successful Race Night contributed to this fund
which now stands at £8,882.
Investment performance
against objec@ves
Para 1.41
N/A
Other| |---|---|---|---| ||||These measures have signifcantly reduced our
electricity costs.
We also installed wif,(via the GigaClear
community scheme), an overhead projector &
screen and a wired-in fre alarm system.
The 2024 Fete commi\ee re@red and as no one
volunteered there was no village fete in 2025.| ||Performance of fundraising
ac@vi@es against objec@ves set|Para 1.41|We con@nue to raise funds towards the
provision of an Outside Toilet facility. Another
successful Race Night contributed to this fund
which now stands at £8,882.| ||Investment performance
against objec@ves|Para 1.41|N/A| ||Other||| ## **Financial Review** ||Review of the charity’s fnancial
posi@on at the end of the
period|Para 1.21|Hall bookings are healthy.| |---|---|---|---| ||Statement explaining the policy
for holding reserves sta@ng why
they are held|Para 1.22|Reserves are held in a Safron Building Society
interest bearing account. Our Reserves Policy is
to hold £20,000 in reserve.| ||Amount of reserves held|Para 1.22|Approximately £30,600. There are no
outstandingcommitments.| ||Reasons for holding zero
reserves|Para 1.22|N/A| ||Details of fund materially in
defcit|Para 1.24|N/A| ||Explana@on of any
uncertain@es about the charity
con@nuingas agoingconcern|Para 1.23|| ## **Addi$onal informa$on (op$onal)** You may choose to include further statements where relevant about: |The charity’s principal sources
of funds (including any
fundraising)
Para 1.47
The Management Commi\ee reviews the
charging policy annually to ensure that hiring
income will cover the cost of refurbishment,
maintenance, hea@ng and cleaning. Our hire
charges have not increased since 1st January
2023.
Village organisa@ons and Chari@es are given a
preferen@al rate of Hire.
Private & Small Commercial Hirers are given a
rate that refects local hall charging rates. Larger
Commercial Hirers are charged appropriately.
Investment policy and
objec@ves including any social
investmentpolicyadopted
Para 1.46
Any surplus funds, which are not likely to be
needed in the immediate future, are placed on
deposit to earn interest.|The charity’s principal sources
of funds (including any
fundraising)|Para 1.47|The Management Commi\ee reviews the
charging policy annually to ensure that hiring
income will cover the cost of refurbishment,
maintenance, hea@ng and cleaning. Our hire
charges have not increased since 1st January
2023.
Village organisa@ons and Chari@es are given a
preferen@al rate of Hire.
Private & Small Commercial Hirers are given a
rate that refects local hall charging rates. Larger
Commercial Hirers are charged appropriately.| |---|---|---|---| ||Investment policy and
objec@ves including any social
investmentpolicyadopted|Para 1.46|Any surplus funds, which are not likely to be
needed in the immediate future, are placed on
deposit to earn interest.| |||| |---|---|---| |||| |A descrip@on of the principal
risks facing the charity|Para 1.46|| |Other||| |||| ## **Structure, Governance and Management** |**Structure, Governance and Management**|**Structure, Governance and Management**|**Structure, Governance and Management**| |---|---|---| |||| |Descrip@on of charity’s trusts:||| |Type of governing document
(trust deed,royal charter)|Para 1.25|Cons@tu@on (adopted 19th November 2019)| |How is the charity cons@tuted?
(e.g unincorporated
associa@on,CIO)|Para 1.25|Incorporated Charitable Organisa@on (CIO).| |Trustee selec@on methods
including details of any
cons@tu@onal provisions e.g.
elec@on to post or name of any
person or body en@tled to
appoint one or more trustees|Para 1.25|There are 2 types of Trustees – those selected by
the Village Organisa@ons (see list of Charity
Trustees) & Village representa@ves that are
elected at the AGM. The AGM is open to all and
every adult has a vote.
Some representa@ves nominated by their
organisa@on can choose not to be a Trustee.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |**dditional information (optional)**
ou maychoose to include further statements where relevant about:|**dditional information (optional)**
ou maychoose to include further statements where relevant about:|**dditional information (optional)**
ou maychoose to include further statements where relevant about:| |---|---|---| |||| |Policies and procedures
adopted for the induc@on
and training of trustees|Para 1.51|New Trustees are made aware of the Charity
Commission’s guidance on public beneft &
GDPR and complete a Trustees Declara@on to
confrm that they are willing & eligible to be a
Trustee.| |The charity’s organisa@onal
structure and any wider
network with which the
charity works|Para 1.51|General mee@ngs of the ECA comprises the
Charity Trustees and members nominated by
other organisa@ons. The AGM delegates limited
powers to a small Management Commi\ee who
take day-to-day responsibility for the running of
the Charity.
Other members of the community can a\end
and contribute to General mee@ngs of the CIO,
but only Trustees can vote.| |Rela@onship with any
related par@es|Para 1.51|Elsenham Community Associa@on is a member
of the Rural Community Council of Essex (RCCE)
Village Hall Advice and informa@on service. RCCE
provides advice and informa@on on all aspects of
Village Hall and Community Building
management.
Elsenham Parish Council con@nues to ofer
support & advice.| |||| ## **Names of the charity trustees who manage the charity** |**he charity**|||| |---|---|---|---| |**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee(if any)**| |Sue Waite|Hon. Chair,
Management
Commi\ee (MC) &
Bookings secretary|Became chair
on 13thMarch
2025|Elsenham Village Cafe /Parish
Council| |Christopher
Richardson|Hon. Secretary (MC)|From 13th
Match 2025|Village Rep| |Margaret Shaw|Hon. Treasurer (MC)||Village Rep| |Douglas Stephenson||From 13th
Match 2025|Village Rep| |Christopher Waite||From 13th
Match 2025|Village Rep| |Allan Hathaway|Hon. Chair
Management
Commi\ee (MC)|Re@red as chair
& MC 13th
March 2025 but
remained as
Trustee|Village Rep| |Moyra Jackson|Hon. Secretary (MC)|Re@red as
secretary & MC
13th March
2025 but
remained as
Trustee|W.I| |Cheryl Rae||Re@red as
booking
secretary & MC
13th March
2025 but
remained as
Trustee|Village Rep| |David Verlander|||EVHS| |Gloria Easton|||Henham & District Garden
Soc.| |Petrina Lees|||Tennis Club| |Valerie Aus@n|||St Mary’s Fabric Fund| |Gill Hathaway|||Village Rep| |France Lambert|||Village Rep| |Lynda Jolly|||Flower Show Society| |Peter Johnson|||Village Rep| |Shirley Wilcock|||Church Lunch Club| |Ricky Lambourne|||EYFC| |Ian Jackson|||Elsenham News| ||||| **Reference and Administrative details** |**Reference and Administrative details**|**Reference and Administrative details**| |---|---| ||| |Charityname|Elsenham CommunityAssocia@on CIO| |Other name the charityuses|ECA| |Registered charitynumber|1186436| |Charity’s principal address|Elsenham Memorial Hall,
Elsenham Playing Field,
Of Leigh Drive, Elsenham,
Bishop’s Storpord CM22 6BY| **Corporate trustees – names of the directors at the date the report was approved Trustee name Dates acted if not for whole year** None ## **Name of trustees holding title to property belonging to the charity** **Trustee name Dates acted if not for whole year** The Charity Commission ## **Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Independent
Examiner|Mrs Debbie Jones|Elsenham| |||| |**Name of chief executive or names of senior staff members (Optional information)**||| |N/A||| **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **----- Start of picture text -----**
Signature(s)
Margaret Shaw
Full name(s) Sue Waite
Position (eg Chairman Treasurer
Secretary, Chair,
etc)
Date
12th March 2026
**----- End of picture text -----**
Charity Numb•r 1 186436 f*ndlture 2025 20 202 2024 BBnk Accounts & Cash ECA Saving5 Acc(punt i $8vyngS 2 CurrsntAccount * CurT8ntAccount 2 37.542.91 1 1.006.10 1.142.54 3.42 0.00 49.$Y4.47 4.004.04 53.699.01 30.511.67 ECA Sewng5Accounl I Savlng$ Ac¢oiJnl 2 CuNTenE Account t CufTpngAccounl 2 39.525.83 2,752.5B 74.S£ 2.09 0.0 42.355.0 3.942.54 46.297.6 37.542.91 1 1.Q06.10 1.142.S4 3.42 0.00 49.£44 97 4.004 04 53,699.01 4.831.12 3.42 35.346 21 1.982 07 37.328.2 El8enh8m hlgw toÈ*l 864.13 2.1$9.38 550.95 463.36 125.CO 4.1 72.82 F9¢¢ Race Nwht InconT6 Guiz Nwht Incom Donations Rs1&kn9 fot& O.OCp 1.982.71 0.00 D.00 1.982.71 3.643.97 1.949.7 1.0570 zoo. 6.890.67 Race Night ExpendlEur Ouiz N￿lTI Expendilure Z025 dtrp061t 975.78 97S.7 F¥¢¢ pffolji l&J Quiz profit don8tecl Eo Eollet 1,422. SSO. 1.422.$0 550.00 Quizprofit clonat6d ro oufsida Rsce NightproTit to 661.93 227.30 356.35 2 OZ8.05 3.493.63 1,200. 328 23 881.9 404.99 178.00 470.14 1.200.00 590.90 18.00 269.20 Tots & Toddletr EAGLES lrtlM?sl Tors & Toddlars EAGLES S.80S.87 P4aws tFBnsfer 2.000.00 6.050.50 3,235. HBIIRecel ts Regular bDokifTg Hall Ex 1 1.213.69 1.756.74 1ts.00 14.693.47 2,650.6 125.0 cleBning 3.102.5 2,186.4 1.063.21 20.00 96.00 148.82 717.23 83.4 2.631.20 4.369.77 1.1)33.31 105.00 Key & memberghlp& k*y dBpts$its l*ctrd¢4al X￿n9￿lSh8r contracl rnBintenanc 9ar¢J*Jnlng lat remodailln9 solar panel Tol•1 12.979.43 17,459.1 140.40 491.03 16.99 2.325.91 CCTV PC 150.00 150. 400. LIDC ZGG Solar Pan815 1S.000.00 17.613.13 1,151.8 9,774.4¢ 612.0( 291.70 444.OCF 37.&16.84 16 133.01 UKSPF w• UDC 10,000. & 119hlln9 UP9rg4e smoke alarm ByBtarn s.000.00 612.00 co¢>k*r 28 741.43 tot*1 ECA T￿¢￿￿t$ 34.217.77 40.705. ltsl*l ECA *xP*tJafllur* 41.557.OB 20.350.93 S.260.48 12.971.1 5.321.gB 10.849.1 39.47B.I 53.076.B lol•l •￿p•￿¢yltU* 37.300.12 93.177.26 91.005.13 93.177.2 91.005.13 Tot•l ECA 30.600.00 37.$97. R05•fvad for Out51&• TolJ4pr Fot• 8.881 93 1,342.86 240 00 10,464.7* 8.ow O 1.Y2e 250.0 Total roborvod lund• 1.2￿.0 1.15481 226 15 42.355.06 4•.694.97 Total or•ntr•e•lpla fyor ClTr•rtty r•portlJJgJ iJDC Zaro CaAtson Communth•s Fundtowanls SolarPanals & Battenos £iS.OI>O UDC DiStit¢t rtrrSrntsk* SySt*m E6V2 UDC fu*Tdl*Tg E250 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlnerfs report on the accounts Se¢iion A Indopondonl E¥aniinor's Report Ilepon to the trnsteosl m8mbvr5 of 14AIL,I (L)fMLvlQN,-ILI 11'sJicitll.TrJ On orcounts lor the TJC o Chartty no (W•iy) l (erK•t tru*ees my examlnat5on ol UIB a￿Unts ofthe abov8 R•8PDnslbilltsès Ats Ilwj charity Irust&e5. you aro rBspJn&ble lor ihe prepar91￿ d tho ba818 ol report llcc￿n￿ in acc￿[Jance tr￿1h Ihe cha￿￿5 Aci 2011 fihe A¢ri. I Wk) ofmy Q￿Minal4)n ofthe Trusf$ acc3)un15 c¥nled under sedion 145 of the 2011 Aci and in rarrying out my 8￿mInatiOn. I have fc41owed an IhB aptAlcable Directifms given by tho Charity CO[rrn￿ty under 14515Xbl d Ihe A Indèpendenl trhe ehanTr's grvss inctsmo exceeded E250.IM)O and l am qualw Io •xamlngrfs Siatgment undtrrtake Ihé oxarnin8lw by ￿[n9 a qualKied rngmb¢r of Iirsserl naine of appltable Iisled bthj. Delele I l rfnof 8pWc•We. I have cornpleled my examln8lknn. I conllrm thal no matsAal mallers have lo ry atterthi (other than thal distr1058d beltsw'l In C￿n￿tK)n examlnalknn vthtch gN8S Cause It belie¥& Ihal in. Bny mat￿11 the arcounllrKJ records **re kew In 8ce(ythiu *ith 130 ol ts Id.. or a(Younts didnot aGthTd the accounlthu records." or e accounts ¢Jld not tomply Wlh Ihe appllc£blè requirtTneiits cor¥cemirvJ Ihe lom and conloni of accounis sel oul In Ihe Ch8 1￿colAntS arkl RoFX)rlsl RogulBlion5 21NJB olhor than pny r¢qUIts￿￿t U￿1 thè a(xounls give 8 Iruè and lair. Is ntsl 8 matt l￿n￿d￿l35 part ol an independerrt &xaTpina1l￿. I have and hkve come ètross Th) olher m8ff8ts In connodtDn wth thg eXamin￿1Cn lo which allen11￿ should be drawn in Ihs r&rx]rt In (ts10 enable 8 proper underslanding offh8 accounts to r88ch&d e8.¥e delolè Ihg s ￿ Ihe brgtkets if Ih&y (ID nor Apply 08t•'. JLNILS . R¢levant prolesslort*l quallllcallonlo) or btbdy IMI ia ieR Octob•r 2010 Addr8u.' Ltsf JKJ klJliY C¥vI21 Q)iG Soctlory B Distlosure Only complete Il the bxgtniner needs lo h￿h1*￿1 Malle￿ ot concem Isoe CC32. Indgpondent e%aminatsoD ol charlly 8r￿unts.. thfects.ons and guidance lot examiners). GIV8 here dota116 01 any 11omB Ihat the examlnor IER Octobor 2018