## **Trustees’ Annual Report for the period** **From 1st January 2024 To 31st December 2024** **Charity name: Elsenham Community Association CIO Charity registration number: 1186436 (previously 302362)** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Elsenham Community Association
Charitable Incorporated Organisation (CIO) are
to establish and run Elsenham Memorial Hall
and to promote for the benefit of the
inhabitants of the Parish of Elsenham (“area of
benefit”) without distinction of age, disability,
nationality, gender, sexual orientation, gender
reassignment, marriage or civil partnership,
pregnancy or maternity, race or political,
religious or other opinions the provision of
facilities for recreation or other leisure time
occupation of individuals who have need of such
facilities by reason of their youth, age, infirmity
or disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and with
the object of improving the conditions of life of
the said inhabitants.
To act as an umbrella organisation for all village
organisations within the Parish.
To produce Elsenham News to be delivered free
to each household & business in Elsenham.
| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified in
the accounts.|Para 1.17 and
1.19|Users of Elsenham Memorial Hall include:
Elsenham Parish Council
Elsenham Church and St Mary's Fabric Fund
Elsenham Church Lunch Club
Elsenham Village Cafe
Elsenham Flower Show Society
Elsenham Rainbows & Brownies
Elsenham Tennis Club
Elsenham Tots & Toddlers
Elsenham Village History Society
Elsenham W.I.
Elsenham Youth Football Club
Henham & District Garden Society
Little Fishes / Rascals / Dance Scene
Slimming World / Patient Participation Group
Village Fete
KeepFit/Yoga/Pilates/Zumba/Stretch classes| |||| |---|---|---| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|In planning our activities for the year Trustees
were aware of the Charity Commission’s
guidance on public benefit.
| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |
Policy on grant making
|

Para 1.38|
The ECA does not make grants.| |
Policy on social investment
including program related
investment
|

Para 1.38|
Some funds are held in a Saffron Building Society
interest bearing account.| |
Contribution made by
volunteers

|

Para 1.38|
All trustees and other volunteers give their time
voluntarily and received no remuneration or
other benefits from the Charity
| |Other
||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |


Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|




Para 1.20|The Memorial Hall continues to play an
important role in the life of Elsenham and
surrounding Villages, with Groups meeting on
every day of the week.

We continued to produce the Village Magazine
"Elsenham News" which is produced by
volunteers and, in 2024, delivered free to each
household in the village each month. (except
January). Elsenham News continues to be
funded by advertising receipts.
The ECA website covers all events in Elsenham
not just those held at the Memorial Hall.
| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||
Achievements against
objectives set
|


Para 1.41

|in 2024 we installed hot water and did some
other improvements in the accessible toilet.
With funding from the VCSE Energy Efficiency
Scheme VCSE we had an Independent Energy
Assessment (IEA) undertaken by Groundworks
UK. They produced a Strategic Energy Report
(SER) and an Energy Performance Certificate
(EPC). We applied for funding from VCSE to
install LED lighting, infra-red heating & solar
panels. As we were unsuccessful in VCSE funding,|| |---|---|---|---|---| |||we applied to the UK Shared Prosperity Funding
for the maximum grant of £10,000. With that &
some of our own funds we have placed an order
to install LED lighting & infra-red heating. We
have now applied to Uttlesford Zero Carbon
Grant scheme to install Solar panels and
associated battery storage.
These measures will significantly reduce our
electricity costs.| |---|---|---| |
Performance of fundraising
activities against objectives set
|



Para 1.41|We continue to raise funds towards the
provision of an outside Toilet facility. This fund
now stands at £8,000.| |
Investment performance
against objectives
|

Para 1.41|

N/A| |
Other
||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s financial
position at the end of the
period|Para 1.21|Hall bookings are healthy. Successful Race Night,
Quiz night & Fete have boosted our funds.
| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|Reserves are held in a Saffron Building Society
interest bearing account. Our Reserves Policy is
to hold £20,000 in reserve.| |Amount of reserves held|Para 1.22|Approximately £31,000. £10,000 is committed
to the LED lighting& infra-red heating.| |Reasons for holding zero
reserves|Para 1.22|
N/A| |Details of fund materially in
deficit|Para 1.24|
N/A| |Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|Whilst the Charity is in a healthy position, the
future of Elsenham News is uncertain. The
expansion of the village (from 900 dwellings in
2001 to 2100 now, and further expansion
planned) has made a printed edition of
Elsenham News unviable. (it is impractical to
increase advertising rates significantly).
Elsenham News will only be available online
from June 2025.
| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||

The charity’s principal sources
of funds (including any
fundraising)
|



Para 1.47|The management committee reviews charging
policy annually to ensure that hiring income will
cover the cost of refurbishment, maintenance,
heating and cleaning. Our hire charges
increased from 1st January 2023, mainly to
cover increased Electricity charges.
Village organisations and Charities aregiven a| |---|---|---|---| |||preferential rate of Hire.
Private & Small Commercial Hirers are given a
rate that reflects local hall charging rates. Larger
Commercial Hirers are charged appropriately.
| |---|---|---| |Investment policy and
objectives including any social
investment policy adopted
|

Para 1.46|Any surplus funds, which are not likely to be
needed in the immediate future, are placed on
deposit to earn interest. (currently at 5.5%)
| |
A description of the principal
risks facing the charity

|

Para 1.46|
| |Other
||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25
|Constitution (adopted 19th November 2019)
| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Incorporated Charitable Organisation (CIO).| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees
|Para 1.25|There are 2 types of Trustees - those selected by
the Village Organisations (see list of Charity
Trustees) & Village representatives that are
elected at the AGM. The AGM is open to all and
everyone has a vote.
Some representatives nominated by their
organisation can choose not to be a Trustee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |

Policies and procedures
adopted for the induction
and training of trustees
|



Para 1.51|
New Trustees are made aware of the Charity
Commission’s guidance on public benefit &
GDPR and complete a Trustees Declaration to
confirm that they are willing & eligible to be a
Trustee.
| |---|---|---| |

The charity’s organisational
structure and any wider
network with which the
charity works

|



Para 1.51|
General meetings of the ECA comprises the
Charity Trustees and members nominated by
other organisations. The AGM delegates limited
powers to a 5 person Management Committee
who take day-to-day responsibility for the
running of the Charity.
Other members of the community can attend
and contribute to General meetings of the CIO,
but only Trustees can vote.

| |
Relationship with any
related parties
|


Para 1.51|Elsenham Community Association is a member
of the Rural Community Council of Essex (RCCE)
Village Hall Advice and information service. RCCE
provides advice and information on all aspects of| Village Hall and Community Building management. Elsenham Parish Council continues to offer support & advice. ## **Names of the charity trustees who manage the charity** |**he charity**|||| |---|---|---|---| |**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year**|**Name of person (or body)**
**entitled to appoint**
**trustee(if any)**| |Allan Hathaway|Hon. Chair
Management
Committee (MC)||Village Rep / Fete| |Moyra Jackson|Hon. Secretary (MC)||W.I| |Margaret Shaw|Hon. Treasurer (MC)||Village Rep| |Jean Woollvin||until 14/3/2024|Flower Show Society| |Cheryl Rae|Hon. Bookings
Secretary (MC)||Village Rep| ||||| |Sue Waite|Hon. Vice-Chair (MC)||Elsenham Village Cafe /Parish
Council| |David Verlander|||EVHS| |Gloria Easton|||Henham & District Garden
Soc| |Petrina Lees|||Village Rep| |Valerie Austin|||St Mary’s Fabric Fund| |Gill Hathaway|||Village Rep| |France Lambert|||Village Rep| |Jean Platt||until 14/3/2024|Village Rep| |Peter Johnson|||Village Rep| |Shirley Wilcock|||Church Lunch Club| |Ricky Lambourne|||EYFC| |Ian Jackson|||Elsenham News| |Jennifer Jarvis||until 14/3/2024|Rainbows / Brownies| ## **Reference and Administrative details** |Charityname|Elsenham CommunityAssociation CIO| |---|---| |Other name the charityuses|ECA| |Registered charitynumber|1186436| |
Charity’s principal address|
Elsenham Memorial Hall,
Elsenham Playing Field,
Off Leigh Drive, Elsenham,
Bishop's Stortford CM22 6BY| ## **Corporate trustees – names of the directors at the date the report was approved** |**Trustee name**|**Dates acted if not for**
**wholeyear**|| |---|---|---| |None||| ## **Name of trustees holding title to property belonging to the charity** |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |The CharityCommission||| |||| |||| |||| ## **Funds held as custodian trustees on behalf of others** |Description of the assets
held in this capacity|N/A| |---|---| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| |Independent|Mrs Debbie Jones|Elsenham| |Examiner||| |||| |**Name of chief**|**executive or names of senior staff members (Optional information)**|| |N/A||| **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Margaret Shaw **Full name(s)** Allan Hathaway **Position (eg** Trustee / Outgoing Chairman Treasurer **Secretary, Chair, etc) Date** 13th March 2025 |**ELSENHAM COMMUNITY ASSOCI**|**ATION**
Charity Number
1186436
**31st December 2024**
**2024**
**2023**

30,511.67
31,864.80

-
-

4,831.12
26,046.93

3.42
3.30

0.00
0.00
35,346.21
57,915.03
1,982.07
1,662.69
**37,328.28**
**59,577.72**
620.00
864.13
3,643.97
4,603.86
1,949.70
1,097.00
200.00
6,890.67
6,087.99
1,422.50
2,000.00
550.00
1,200.00
528.23
306.70
67.80
2,037.34
1,511.67
5,805.87
3,818.37
14,683.47
11,693.58
2,650.68
1,579.00
125.00
20.00
17,459.15
13,292.58
400.00
150.00
150.00
10,000.00
**28,009.15**
**13,442.58**
**40,705.69**
**23,348.94**
**12,971.16**
**11,278.86**
**53,676.85**
**34,627.80**
**91,005.13**
**94,205.52**
**37,597.50**
**23,564.34**
8,000.00
4,827.50
1,342.86
2,206.99
**9,342.86**
**7,034.49**
1,300.00
3,300.00
1,154.81
1,217.38
49.80
250.00
230.00
**2,754.61**
**4,747.38**
**49,694.97**
**35,346.21**
**_mission reporting)_**
10,000.00
400.00|**Expenditure**
**_Closing Balances_**
**2024**
**2023**
_ECA_
_Savings Account 1_
37,542.91
30,511.67
_Savings Account 2_
11,006.10
-
_Current Account 1_
1,142.54
4,831.12
_Current Account 2_
3.42
3.42
_Cash_
0.00
0.00
49,694.97
35,346.21
_Elsenham News_
plus 1,300 in ECA accounts
4,004.04
1,982.07
plus 3,300 in ECA accounts
**53,699.01**
**37,328.28**
**_Fund Raising Expenses_**
_Fete generator (part)_
864.13
_Fete Expenditure_
2,169.38
1,291.00
_Race Night Expenditure_
550.95
125.00
_Quiz Night Expenditure_
463.36
_2025 Race Night deposit_
125.00
4,172.82
1,416.00
**_Other Expenditure_**
_Fete profit donated to outside toilet_
1,422.50
2,000.00
_Quiz profit donated to outside toilet_
550.00
1,200.00
_Tots & Toddlers_
590.80
570.55
_EAGLES_
18.00
_Other_
269.20
153.32
_Warm Place expenditure_
960.00
_Elsenham News transfer_
2,000.00
3,200.00
6,050.50
6,883.87
**_Hall Expenditure_**
cleaning
2,631.20
2,281.44
utilities
4,389.77
4,220.37
insurance & memberships
1,033.31
1,003.83
key deposits
105.00
10.00
electrical
219.37
extinquisher contract
140.40
140.40
toilet remodelling
2,325.91
29,525.25
maintenance
491.03
137.23
curtain tie backs
80.00
gardening
16.99
0.00
heating & lighting
5,000.00
**_total expenditure re Hall_**
**16,133.61**
**37,617.89**
**_total ECA expenditure_**
**26,356.93**
**45,917.76**
**_Elsenham News Expenditure_**
**10,949.19**
**10,959.48**
**_total expenditure_**
**37,306.12**
**56,877.24**
**91,005.13**
**94,205.52**
_Race Night profit donated to toilet_| |---|---|---| |**ACCOUNTS YEAR ENDING**
**Receipts**
**_Opening Balances_**
_Bank Accounts & Cash_
_ECA_
_Savings Account 1_
_Savings Account 2_
_Current Account 1_
_Current Account 2_
_Cash_
_Elsenham News_
**_total_**
**_Fund Raising Income_**
_Donations towards outside toilet_
_MAG grant for Fete generator_
_Fete Income_
_Race Night Income_
_Quiz Night Income_
Donations
_Fund Raising Total_
**_Other Income_**
_Tots & Toddlers_
_EAGLES_
_Interest_
**_Hall Receipts_**
_Regular bookings_
_one off bookings_
_Key deposits_
**_Hall Bookings Total_**
_Udc re accessible toilet upgrade_
CCTV ex PC
UKSPF via UDC for heating & lighting
**_total receipts re Hall_**
**_total ECA receipts_**
**_Elsenham News Income_**
**_total income_**
**_income plus funds_**
**_Total ECA Funds (unreserved)_**
**_Reserved Funds_**
_Reserved for Outside Toilet_
_Reserved for 2025 Fete_
**Total reserved funds**
**_Non-ECA funds_**
_Balance held on behalf of Elsenham News_
_Balance held on behalf of Tots & Toddlers_
_Balance held on behalf of EAGLES_
_Balance of Key deposits_
**_Total Non-ECA funds_**
**_Total grant receipts (for Charity Com_**
_UKSPF via UDC for heating & lighting_
_Udc re accessible toilet upgrade_
_MAS 18/1/2025_
_Fete profit donated to outside toilet_
_Quiz profit donated to outside toilet_
_Race Night profit donated to toilet_||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examlner's report on the accounts Soclloii A InrJopciideTII ExJii?il?er's Roport EL5 co VMViuhJ Ilm A ssDCI410 ondod Bi Dcc 111 anyl I f9P￿ to th8 trusleos on my examindlion of the Bccounts of tho alw cjwlty llh8 Trusri ror the ￿ endod R••pon•lbllltl•• •nd A8 tho charSly Iru8leeB. you are re5pong1￿9 lor Iha preparauon ol tho I r8port In re8P8cI of rny 8X8minaiion ol Ihe Trusi's accounts oul under sedlon 145 01 Ihe 2011 and in out mye¥amin8lwJn. I h8ve Ic4khved the giyen by tha Ch8rlty Cthmissk uTrts 14515Kbl Act Ind•p•nd•nt tharfty's gross income exceeded £250,000 and l am quAr￿ad to •xamlnorfs Statem￿ undorta8 Ihe exaTThnatK)n by a quaff￿￿ m8mt*f of linsert namo 01 I have Compleled my examln8ilon. I con￿￿ thai no rnalertal rn8tter5 hav8 com8 lo my 8ttontlon (other than Ihat dI5d05ed b8low'l In connocion with Iho oyamlnaiion gfve5 lo bel￿9 th8l kn. any matw of th& Act,. or the 8ccounts dld not 8cmrd wllh the accounting re￿rds. or 8cfx￿ts w¥lh Ihe a￿111¢8b1è WUareTh￿I5 that the accounts givts 8.lruo 8nd fair. view which Is not a matter considered as part ol an Independenl oxamSnakn. ih the examinalth lobthicth attenD'on $hcrtdd dra￿ I1￿ rewi I tsrdw ￿ onablg a Plo r Unde￿ndIng or th8 accounls to be reoch•l. dele18 1 thp brnctsls rfthgyL* nol 8ppIy. quallfic•flonlsl or body Itf any).. Octobw 2018