## **Trustees’ Annual Report for the period**
**From 1st January 2023 To 31st December 2023**
**Charity name: Elsenham Community Association CIO Charity registration number: 1186436 (previously 302362)**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Elsenham Community Association
Charitable Incorporated Organisation (CIO) are
to establish and run Elsenham Memorial Hall
and to promote for the benefit of the
inhabitants of the Parish of Elsenham (“area of
benefit”) without distinction of age, disability,
nationality, gender, sexual orientation, gender
reassignment, marriage or civil partnership,
pregnancy or maternity, race or political,
religious or other opinions the provision of
facilities for recreation or other leisure time
occupation of individuals who have need of such
facilities by reason of their youth, age, infirmity
or disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and with
the object of improving the conditions of life of
the said inhabitants.
To act as an umbrella organisation for all village
organisations within the Parish.
To produce Elsenham News to be delivered free
to each household & business in Elsenham.
|
|Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified in
the accounts.|Para 1.17 and
1.19|Users of Elsenham Memorial Hall include:
Elsenham Parish Council
Elsenham Church and St Mary's Fabric Fund
Elsenham Church Lunch Club
Elsenham Village Cafe
Elsenham Flower Show Society
Elsenham Rainbows & Brownies
Elsenham Tennis Club
Elsenham Tots & Toddlers
Elsenham Village History Society
Elsenham W.I.
Elsenham Youth Football Club
Henham & District Garden Society
Little Fishes / Rascals / Dance Scene
Slimming World / Patient Participation Group
Village Fete
KeepFit/Yoga/Pilates/Zumba/Stretch classes|
||||
|---|---|---|
|Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|In planning our activities for the year Trustees
were aware of the Charity Commission’s
guidance on public benefit.
|
## **Additional
information
(optional)**
You
may
choose
to
include
further
statements
where
relevant
about:
||SORP
reference||
|---|---|---|
|
Policy on grant making
|
Para 1.38|
The ECA does not make grants.|
|
Policy on social investment
including program related
investment
|
Para 1.38|
Some funds are held in a Saffron Building Society
interest bearing account.|
|
Contribution made by
volunteers
|
Para 1.38|
All trustees and other volunteers give their time
voluntarily and received no remuneration or
other benefits from the Charity
|
|Other
|||
## **Achievements and Performance**
||SORP
reference||
|---|---|---|
|
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|
Para 1.20|The COVID 19 pandemic no longer has an effect
on the village. The Memorial Hall continues to
play an important role in the life of Elsenham
and surrounding Villages, with Groups meeting
on every day of the week. A Warm Space hub
was provided for Q1 2023 with funding from
Essex Association of Local Councils
We continued to produce the Village Magazine
"Elsenham News" which is produced by
volunteers and delivered free to each household
in the village each month. (except January).
Elsenham News continues to be funded by
advertising receipts.
The ECA website covers all events in Elsenham
not just those held at the Memorial Hall.
|
## **Additional
information
(optional)**
You
may
choose
to
include
further
statements
where
relevant
about:
|
Achievements against
objectives set
|
Para 1.41
||
|---|---|---|
|||We continue to raise funds towards the|
|Performance of fundraising
activities against objectives set
|
Para 1.41|provision of an outside Toilet facility. Funds
raised at the Village Fete and at a Christmas
Market held at Golf World Stansted contributed
to that fund. A grant has been obtained from
Manchester Airports Group to provide a
generator to be used by the ECA principally for
the fete.|
|---|---|---|
|
Investment performance
against objectives
|
Para 1.41|
N/A|
|
Other
|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s financial
position at the end of the
period|Para 1.21|Most of our accrued income has now been spent
on refurbishing the toilets. Hall bookings are
healthy.
|
|Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|Reserves are held in a Saffron Building Society
interest bearing account. Our Reserves Policy is
to hold £20,000 in reserve.
|
|Amount of reserves held|Para 1.22|Approximately£22,000|
|Reasons for holding zero
reserves|Para 1.22|
N/A|
|Details of fund materially in
deficit|Para 1.24|
N/A|
|Explanation of any
uncertainties about the charity
continuing as a going concern|Para 1.23|Whilst the Charity is in a healthy position, the
future of Elsenham News is uncertain. The
expansion of the village (from 900 dwellings in
2001 to 2100 now) will make Elsenham News
unviable without additional funding (it is
impractical to increase advertising rates
significantly). Additional source of income are
being investigated.
|
## **Additional
information
(optional)**
You
may
choose
to
include
further
statements
where
relevant
about:
|
The charity’s principal sources
of funds (including any
fundraising)
|
Para 1.47|The management committee reviews charging
policy annually to ensure that hiring income will
cover the cost of refurbishment, maintenance,
heating and cleaning. Our hire charges
increased from 1st January 2023, mainly to
cover increased Electricity charges.
Village organisations and Charities are given a
preferential rate of Hire.
Private & Small Commercial Hirers are given a
rate that reflects local hall charging rates. Larger
Commercial Hirers are charged appropriately.|
|---|---|---|
|Investment policy and
objectives including any social
investment policy adopted
|
Para 1.46|Any surplus funds, which are not likely to be
needed in the immediate future, are placed on
deposit to earn interest. (currently at 6%)
|
||||
|A description of the principal
risks facing the charity
|
Para 1.46|Increasing Fuel costs will continue to make a
financial strain on the organisation|
|---|---|---|
|Other
|||
## **Structure, Governance and Management**
|Description of charity’s trusts:|||
|---|---|---|
|Type of governing document
(trust deed,royal charter)|Para 1.25
|Constitution (adopted 19th November 2019)
|
|How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Incorporated Charitable Organisation (CIO).|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees
|Para 1.25|There are 2 types of Trustees - those selected by
the Village Organisations (see list of Charity
Trustees) & Village representatives that are
elected at the AGM. The AGM is open to all and
everyone has a vote.
Some representatives nominated by their
organisation can choose not to be a Trustee.|
## **Additional information (optional)** You
may
choose
to
include
further
statements
where
relevant
about:
|
Policies and procedures
adopted for the induction
and training of trustees
|
Para 1.51|
New Trustees are made aware of the Charity
Commission’s guidance on public benefit &
GDPR and complete a Trustees Declaration to
confirm that they are willing & eligible to be a
Trustee.
|
|---|---|---|
|
The charity’s organisational
structure and any wider
network with which the
charity works
|
Para 1.51|
General meetings of the ECA comprises the
Charity Trustees and members nominated by
other organisations. The AGM delegates limited
powers to a 5 person Management Committee
who take day-to-day responsibility for the
running of the Charity.
Other members of the community can attend
and contribute to General meetings of the CIO,
but only Trustees can vote.
|
|
Relationship with any
related parties
|
Para 1.51|Elsenham Community Association is a member
of the Rural Community Council of Essex (RCCE)
Village Hall Advice and information service. RCCE
provides advice and information on all aspects of
Village Hall and Community Building
management.
Elsenham Parish Council continues to offer
support & advice.|
||||
**Names of the charity trustees who manage the charity**
|
|**Trustee name**|**Office (if any)**|**Dates acted if**
**not for whole**
**year **|**Name of person (or body)**
**entitled to appoint**
**trustee (ifany)**|
|---|---|---|---|---|
||Allan Hathaway|Hon. Chair
Management
Committee (MC)||Village Rep / Fete|
||Moyra Jackson|Hon. Secretary (MC)||W.I|
||Margaret Shaw|Hon. Treasurer (MC)||Village Rep|
||Jean Woollvin|||Flower Show Society|
||Cheryl Rae|Hon. Bookings
Secretary (MC)||Village Rep|
||Jill French|(MC)|until 9/3/23|Village Rep|
||Sue Waite|Hon. Vice-Chair (MC)||Elsenham Village Cafe /Parish
Council|
||David Verlander|||EVHS|
||Gloria Easton|||Henham & District Garden
Soc|
||Petrina Lees|||Village Rep|
||Valerie Austin|||St Mary’s Fabric Fund|
||Gill Hathaway|||Village Rep|
||France Lambert|||Village Rep|
||Jean Platt|||Village Rep|
||Peter Johnson|||Village Rep|
||Shirley Wilcock|||Church Lunch Club|
||Ricky Lambourne||from 9/3/23|EYFC|
||Ian Jackson||from 9/3/23|Elsenham News|
||Jennifer Jarvis||from 9/3/23|Rainbows / Brownies|
## **Reference and Administrative details**
|Charityname|Elsenham CommunityAssociation CIO|
|---|---|
|Other name the charityuses|ECA|
|Registered charitynumber|1186436|
|
Charity’s principal address|
Elsenham Memorial Hall,
Elsenham Playing Field,
Off Leigh Drive, Elsenham,
Bishop's Stortford CM22 6BY|
Corporate trustees – names of the directors at the date the report was approved
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|The CharityCommission|||
||||
||||
||||
|**Funds held as custodian trustees on behalf of others**|||
|Description of the assets
held in this capacity|N/A||
|Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A||
|Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A||
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|
|---|---|---|
|**Type of**
**adviser**
**Name**
**Address**|||
|Independent
Examiner|Mrs Debbie Jones|Elsenham|
||||
## **Name of chief executive or names of senior staff members (Optional information)**
N/A
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
N/A
## **Other optional information**
**Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
**Signature(s)** Margaret Shaw **Full name(s)** Allan Hathaway **Position (eg** Chair Treasurer **Secretary, Chair, etc) Date** 14th March 2024
|**ELSENHAM C**|**OMMUNITY ASSOCI**|**ATION**
**Charity Number**
**1186436**
**31st December 2023**
**2023**
**2022**
**31,864.80**
**60,579.91**
**26,046.93**
**14,777.29**
**3.30**
**4.92**
**0.00**
**0.00**
**57,915.03**
**75,362.12**
**1,662.69**
**4,179.24**
**59,577.72**
**79,541.36**
**620.00**
**1,140.00**
**4,603.86**
**3,190.05**
**864.13**
**-**
**40.00**
**6,087.99**
**4,370.05**
**2,000.00**
**-**
**306.70**
**748.31**
**1,511.67**
**1,284.89**
**-**
**960.00**
**3,818.37**
**2,993.20**
**11,693.58**
**10,402.58**
**1,579.00**
**1,299.63**
**20.00**
**0.00**
**13,292.58**
**11,702.21**
**150.00**
**150.00**
**1,500.00**
**13,442.58**
**13,352.21**
**23,348.94**
**20,715.46**
**11,278.86**
**7,420.73**
**34,627.80**
**28,136.19**
**94,205.52**
**107,677.55**
**23,564.34**
**47,506.30**
**4,827.50**
**2,207.50**
**2,206.99**
**7,034.49**
**2,207.50**
**_N_**
**3,300.00**
**6,500.00**
**_d_**
**1,217.38**
**1,481.23**
**230.00**
**220.00**
**4,747.38**
**8,201.23**
**35,346.21**
**57,915.03**
**_mission reporting)_**
**0.00**
**960.00**
**0.00**
**1,500.00**|**Expenditure**
**_Closing Balances_**
**2023**
**2022**
**_ECA_**
**_Savings Account_**
**30,511.67**
**31,864.80**
**_Current Account 1_**
**4,831.12**
**26,046.93**
**_Current Account 2_**
**3.42**
**3.30**
**_Cash_**
**0.00**
**0.00**
**35,346.21**
**57,915.03**
**_Elsenham News_**
**plus 3,300 in ECA accounts**
**1,982.07**
**1,678.03**
**37,328.28**
**59,593.06**
**_Fund Raising Expenses_**
**_Fete Expendiure_**
**1,291.00**
**1,290.00**
**_2024 Race Night deposit_**
**125.00**
**1,416.00**
**1,290.00**
**_Other Expenditure_**
**_Fete profit donated to toilet_**
**2,000.00**
**-**
**_Tots & Toddlers_**
**570.55**
**546.31**
**_Other_**
**153.32**
**200.84**
**_Warm Place expenditure_**
**960.00**
**-**
**_Elsenham News transfer_**
**3,200.00**
**6,883.87**
**747.15**
**_Hall Expenditure_**
**cleaning**
**2,281.44**
**2,007.13**
**utilities**
**4,220.37**
**4,906.63**
**insurance & memberships**
**1,003.83**
**960.92**
**key deposits**
**10.00**
**0.00**
**electrical**
**219.37**
**94.80**
**extinquisher contrac**
**140.40**
**140.40**
**toilet remodelling**
**29,525.25**
**27,799.89**
**maintenance**
**137.23**
**39.96**
**curtain tie backs**
**80.00**
**0.00**
**gardening**
**0.00**
**175.67**
**_total expenditure re Hall_**
**37,617.89**
**36,125.40**
**_total ECA expenditure_**
**45,917.76**
**38,162.55**
**_Elsenham News Expenditure_**
**10,959.48**
**9,921.94**
**_total expenditure_**
**56,877.24**
**48,084.49**
**94,205.52**
**107,677.55**|
|---|---|---|---|
|**ACCOUNTS Y**||||
|**Receipts**
**_Opening Balan_**||||
|
**_Bank Account_**
**_ECA_**
**_Elsenham New_**
**_total_**
**_Fund Raising I_**||||
CHARITY COMMISSIOM
FOR ENGLAND AND WALES
-Thhthp8ndent examlnerfs
report on the accounts
Seclion A
s Repori
m•mb•r• of
CLCtfv 1 AM COMMLJNJ rt4 A,.
r)c-c .2
Ch•rlty
111 •nyl
I IfLtyJ
rlty lkn Trustl forfv yepr eryl
2011
I rw In rn•pe(a of my •xarnIn•Y ollho Tnwl's xcounls cwwknd OLrt
)er 145 2011 Acl aTrJ in [ryry wi my I
have lollo*Yd th8 SPF4ble th"r•ctions given by tho Chanty CmISSion
under 145(S)(b) Art
I h8ve c4)mpleted my examinatson. I confiFm Ihat no matedal m8lterB have
Indqpendfjnt
theAdor
proper uTrJerstsrKliTrJ ofthe accoun1# to bts reac**d.
sn•d.
rm IIA
qu•llllcthrf•l or Ix>dy
IM any):
Addr•u:
eiTrJLE
CLSEf4Hh
fffJfS
Section B
Only cO[n¢ if the É¥2minor neods lo hwJNi9hl rn3llèrs ol concem158e CC32,
examingr8).
Gfv• h•rn brld d•l•U*ol
y ema that I
•xamlnwf*A•h•B to
l*cloM.
IER
October 2018