## **Trustees’ Annual Report for the period** **From 1st January 2022 To 31st December 2022** **Charity name: Elsenham Community Association CIO Charity registration number: 1186436 (previously 302362)** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|The objects of Elsenham Community Association
Charitable Incorporated Organisation (CIO) are
to establish and run Elsenham Memorial Hall
and to promote for the benefit of the
inhabitants of the Parish of Elsenham (“area of
benefit”) without distinction of age, disability,
nationality, gender, sexual orientation, gender
reassignment, marriage or civil partnership,
pregnancy or maternity, race or political,
religious or other opinions the provision of
facilities for recreation or other leisure time
occupation of individuals who have need of such
facilities by reason of their youth, age, infirmity
or disablement, financial hardship or social and
economic circumstances or for the public at
large in the interests of social welfare and with
the object of improving the conditions of life of
the said inhabitants.
To act as an umbrella organisation for all village
organisations within the Parish.
To produce Elsenham News to be delivered free
to each household & business in Elsenham.
| |Summary of the main activities
in relation to those purposes
for the public benefit, in
particular, the activities,
projects or services identified in
the accounts.|Para 1.17 and
1.19|Users of Elsenham Memorial Hall include:
Elsenham Parish Council
Elsenham Church and St Mary's Fabric Fund
Elsenham Church Lunch Club
Elsenham Village Cafe
Elsenham Flower Show Society
Elsenham Primary School
Elsenham Rainbows & Brownies
Elsenham Tennis Club
Elsenham Tots & Toddlers
Elsenham Village History Society
Elsenham W.I.
Elsenham Youth Football Club
Henham & District Garden Society
Little Fishes
Slimming World
Village Fete| |||Keep Fit / Yoga / Pilates / Zumba classes
The ECA is also responsible for Village Christmas
event held in the Village Hall.
| |---|---|---| |Statement confirming whether
the trustees have had regard to
the guidance issued by the
Charity Commission on public
benefit|Para 1.18|In planning our activities for the year Trustees
were aware of the Charity Commission’s
guidance on public benefit.
| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP
reference|| |---|---|---| |
Policy on grant making
|

Para 1.38|
The ECA does not make grants.| |
Policy on social investment
including program related
investment
|

Para 1.38|
Some funds are held in a Saffron Building Society
interest bearing account.| |
Contribution made by
volunteers

|

Para 1.38|
All trustees and other volunteers give their time
voluntarily and received no remuneration or
other benefits from the Charity
| |Other
||| ## **Achievements and Performance** ||SORP
reference|| |---|---|---| |


Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to the
circumstances of its
beneficiaries and any wider
benefits to society as a whole.|




Para 1.20|Due to the Covid-19 pandemic there was some
reduced usage of the memorial Hall in Q1 2022,
but things then returned to normal, and the
Village Fete was able to take place.
The Memorial Hall continues to play an
important role in the life of Elsenham and
surrounding Villages, with Groups meeting on
every day of the week.

We continued to produce the Village Magazine
"Elsenham News" which is produced by
volunteers and delivered free to each household
in the village each month. (except January).
Elsenham News continues to be funded by
advertising receipts. A new editorial team took
over in March 2022.
The ECA website covers all events in Elsenham
not just those held at the Memorial Hall.
After much delay the toilets in the Memorial Hall
were refurbished. Our accumulated income was
used to pay for the improvements with a grant
from the UDC Councillors fund towards the cost
of the new toilet heatingsystem.| |||| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Achievements against
objectives set
|


Para 1.41

|The Toilets where refurbished during the
autumn by Redgate Construction Limited &
overseen by Donald Purkiss Architects & our
Chairman.| |---|---|---| |
Performance of fundraising
activities against objectives set
|



Para 1.41|Our income recovered well after Covid 19
restrictions where lifted. There is an amount of
£960 in these accounts that has been received
from Essex Association of Local Councils to
provide a Warm Space Hub inQ1 2023.| |
Investment performance
against objectives
|

Para 1.41|

N/A| |
Other
||| |**Financial Review**||| |Review of the charity’s financial
position at the end of the
period|Para 1.21|Most of our accrued income has now been spent
on or allocated to on refurbishing the toilets. We
still have our £20,000 in reserve and the Hall
bookings are healthy.
We will be increasing hire charges from 1st
January 2023, mainly to cover increased
Electricitycharges.| |Statement explaining the policy
for holding reserves stating why
they are held|Para 1.22|Reserves are held in a Saffron Building Society
interest bearing account. Our Reserves Policy is
to hold £20,000 in reserve.
| |Amount of reserves held|Para 1.22|Approximately£22,000| |Reasons for holding zero
reserves|Para 1.22|
N/A| |Details of fund materially in
deficit|Para 1.24|
N/A| |Explanation of any
uncertainties about the charity
continuingas agoingconcern|Para 1.23|
| ## **Additional information (optional)** You may choose to include further statements where relevant about: |

The charity’s principal sources
of funds (including any
fundraising)
|



Para 1.47|The management committee reviews charging
policy annually to ensure that hiring income will
cover the cost of refurbishment, maintenance,
heating and cleaning. We will be increasing hire
charges from 1st January 2023 by 8-10%.
Village organisations and Charities are given a
preferential rate of Hire.
Private & Small Commercial Hirers are given a
rate that reflects local hall charging rates. Larger
Commercial Hirers are charged appropriately.| |---|---|---| |Investment policy and
objectives including any social
investmentpolicyadopted|

Para 1.46|Any surplus funds, which are not likely to be
needed in the immediate future, are placed on
deposit to earn interest.| |||| |---|---|---| |
A description of the principal
risks facing the charity

|

Para 1.46|
Increasing Fuel costs will continue to make a
financial strain on the organisation| |Other
||| ## **Structure, Governance and Management** |Description of charity’s trusts:||| |---|---|---| |Type of governing document
(trust deed,royal charter)|Para 1.25
|Constitution (adopted 19th November 2019)
| |How is the charity constituted?
(e.g unincorporated
association,CIO)|Para 1.25|Incorporated Charitable Organisation (CIO).| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of any
person or body entitled to
appoint one or more trustees|Para 1.25|There are 2 types of Trustees - those selected by
the Village Organisations (see list of Charity
Trustees) & Village representatives that are
elected at the AGM. The AGM is open to all and
everyone has a vote.
Some representatives nominated by their
organisation can choose not to be a Trustee.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |

Policies and procedures
adopted for the induction
and training of trustees
|



Para 1.51|
New Trustees are made aware of the Charity
Commission’s guidance on public benefit &
GDPR and complete a Trustees Declaration to
confirm that they are willing & eligible to be a
Trustee.
| |---|---|---| |

The charity’s organisational
structure and any wider
network with which the
charity works

|



Para 1.51|
General meetings of the ECA comprises the
Charity Trustees and members nominated by
other organisations. The AGM delegates limited
powers to a 6 person Management Committee
who take day-to-day responsibility for the
running of the Charity.
Other members of the community can attend
and contribute to General meetings of the CIO,
but only Trustees can vote.

| |
Relationship with any
related parties

|


Para 1.51|Elsenham Community Association is a member
of the Rural Community Council of Essex (RCCE)
Village Hall Advice and information service. RCCE
provides advice and information on all aspects of
Village Hall and Community Building
management.| |||| **Names of the charity trustees who manage the charity** |













|**Trustee name**|**Office (if any)**|**Dates**
**acted if**
**not for**
**whole**
**year **|**Name of person (or body)**
**entitled to appoint trustee (if**
**any)**| |---|---|---|---|---| ||Allan Hathaway|Hon. Chair
Management
Committee (MC)||Village Rep / Fete| ||Moyra Jackson|Hon. Secretary (MC)||W.I| ||Margaret Shaw|Hon. Treasurer (MC)||Village Rep| ||Jean Woollvin|||Flower Show Society| ||Cheryl Rae|Hon. Bookings
Secretary (MC)||Village Rep| ||Jill French|MC||Village Rep| ||Sue Waite|Hon. Vice-Chair (MC)||Elsenham Village Cafe /Parish
Council| ||David Verlander|||EVHS| ||Caryl Benner||to
11/3/2022|Henham & District Garden Soc.| ||Gloria Easton||from
11/3/2022|Henham & District Garden Soc| ||John Minor||to
11/3/2022|Parish Council| ||Petrina Lees|||Rainbows / Brownies| ||Sue Johnson||to
11/3/2022|Santa| ||Valerie Austin|||St Mary’s Fabric Fund| ||Gill Hathaway|||Village Rep| ||France Lambert|||Village Rep| ||Jean Platt|||Village Rep| ||Peter Johnson|||Village Rep| ||Shirley Wilcock|||Church Lunch Club| ## **Reference and Administrative details** |Charityname|Elsenham CommunityAssociation CIO| |---|---| |Other name the charityuses|ECA| |Registered charitynumber|1186436| |
Charity’s principal address|
Elsenham Memorial Hall,
Elsenham Playing Field,
Off Leigh Drive, Elsenham,
Bishop's Stortford CM22 6BY| Corporate trustees – names of the directors at the date the report was approved Name of trustees holding title to property belonging to the charity |**Trustee name**|**Dates acted if not for whole year**|| |---|---|---| |The CharityCommission||| |||| |||| |||| |**Funds held as custodian trustees on behalf of others**||| |Description of the assets
held in this capacity|N/A|| |Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects|N/A|| |Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets|N/A|| ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**|**Names and addresses of advisers (Optional information)**| |---|---|---| |**Type of**
**adviser**
**Name**
**Address**||| |Independent
Examiner|Mrs Debbie Fry|Elsenham| |||| ## **Name of chief executive or names of senior staff members (Optional information)** N/A ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details N/A ## **Other optional information** **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s) Full name(s)** Allan Hathaway **Position (eg Secretary,** Chair **Chair, etc)** Margaret Shaw Treasurer **Date** 9th March 2023 |**ELSENHAM CO**|**MMUNITY ASSOCI**|**ATION**
Charity Number
1186436
**31st December 2022**
**2022**
**2021**

60,579.91
59,920.78
14,777.29
7,539.64
4.92
4.92
0.00
0.00
4,179.24
2,956.94
**79,541.36**
**70,422.28**
1,140.00
1,067.50
3,190.05
205.00
40.00 -
4,370.05
1,272.50
2,000.00
748.31
378.55
1,284.89
659.13
960.00
10,402.58
2,280.77
(Q2-Q3 2021)
1,299.63
1,360.00
0.00
0.00
11,702.21
3,640.77
0.00
14,979.00
69.50
800.00
20.00
150.00
150.00
1,500.00
**13,352.21**
**19,659.27**
**20,715.46**
**23,969.45**
**7,405.39**
**9,655.04**
**28,120.85**
**33,624.49**
**107,662.21**
**104,046.77**
**49,713.80**
**67,362.89**
2,207.50
1,067.50
6,500.00
6,500.00
1,481.23
1,279.23
220.00
220.00
**_ing)_**
960.00
1,500.00|**Expenditure**
**_Closing Balances_**
**2022**
**2021**
_ECA_
_Savings Account_
31,864.80
60,579.91
_Current Account 1_
26,046.93
14,777.29
_Current Account 2_
3.30
4.92
_Cash_
0.00
0.00
_Elsenham News_
1,662.69
4,179.24
6,500 in ECA accounts
**59,577.72**
**79,541.36**
**_Fund Raising Expenses_**
_Fete_
1,290.00
21.00
_Santa_
-
-
1,290.00
21.00
**_Other Expenditure_**
_Tots & Toddlers_
546.31
58.52
_Other_
200.84
152.19
_Elsenham News transfer_
4,000.00
**_Hall Expenditure_**

cleaning
2,007.13
1,444.72
utilities
4,906.63
1,418.30
insurance & memberships
960.92
696.02
electrical
94.80
170.17
extinquisher contract
140.40
191.16
Toilet remodelling
27,799.89
3,093.24
maintenance
39.96
132.35
replacement curtains
4,635.00
gardening
175.67
60.00
**_total expenditure re Hall_**
**36,125.40**
**11,840.96**
**_total ECA expenditure_**
**38,162.55**
**16,072.67**
**_Elsenham News Expenditure_**
**9,921.94**
**8,432.74**
**_total expenditure_**
**48,084.49**
**24,505.41**
**107,662.21**
**104,046.77**| |---|---|---|---| |**ACCOUNTS YE**|||| |**Receipts**
**_Opening Balanc_**|||| |
_Bank Accounts &_
_ECA_
_Elsenham News_
**_total_**
**_Fund Raising In_**|||| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Sectlon A Independeni Examlner s Report R¢port to the trust•trsl ELSgNHAM (QVhtrKLJNI I 5S OLI On account• lor th• yothr t)eL 2022 Chjrlty no S*t out on pao•• l lo Iho INsl808 rny exam{r￿lkIn ol th8 8co)unts of the obovg 11osponslbllitlos and As tru*s cl th8 Tn￿ ￿$￿￿)nSIbl8 ts the preparabji balls ol r•port rA ts xcounts in *rylh Twuirements of th8 Charfties Ad 2011 fth• Ad'l. uThJer s&l•Jn 145 ￿11 Ad aTrJ ffi c¥￿ng wt my examkna￿c￿. I th8 Diredm gfven by Ihg Charity Cornmlssion under 8e¢b"on 14515Xbl of the Acl. Indynd8nt r8yp8Ct attouniU￿ *ere noi kepl in a¢¢ord8nt* soctyon 130 01 I hav• th) con¢frm8 hovo com8 ac¥o88 no olhgr M￿￿￿18 In conn8Ctlon Ith 6xomlnallon lo attent￿ sh￿Id bo otdor to en8ble 81gn•d: Date: M•m•: R*1￿9n1 profwslonal quallfl¢atlonl61 or body lrf•ny): TÈL O? 1>9 E10821 IER October 2018 Section B Only cO[n￿¢￿ if the É¥2minor neods lo hwJNi9hl rn3llèrs ol concem158e CC32, examingr8). Gfv• h•rn brld d•l•U*ol y ￿ema that I •xamlnwf*A•h•B to l*cloM. IER October 2018