## **Trustees’ Annual Report for the period**
**From 01/11/2021 To 31/10/2022**
**Period start date Period end date**
**Charity name: THE FRIENDS OF SOUTH PETHERTON LIBRARY(FOSPL)**
**Charity registration number:1186429**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 For the public benefit, the
purposes of the charity provision and maintenance of a
as set out in its library in South Petherton.
governing document To promote for the residents the
provision of a public library for
recreation and/or other leisure
time occupation with the object
of improving the condition of life
of the said residents.
Summary of the main Para 1.17 and To campaign actively for the
1.19
activities in relation to Parish Council to maintain
those purposes for the funding for a Community Library.
public benefit, in To strive constantly to enhance
particular, the activities, the services available for
projects or services residents from the Library.
identified in the To play a leading role in the
accounts. acquisition of a Community Hub,
to include a larger library better
able to meet residents’ needs.
Statement confirming Para 1.18 It is confirmed that all Trustees
whether the trustees have signed as having read,
have had regard to the understood and given due regard
guidance issued by the to the Guidance on Public Benefit.
Charity Commission on
public benefit
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## **Additional information (optional)**
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You may choose to include further statements where relevant about:
SORP reference
FOSPL policy is to fund service
Para 1.38 enhancements up to 66% of
Policy on grant making annual income averaged over a 3
year period.
Para 1.38
Policy on social
investment including
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program related
investment
The 25 + volunteers are essential
Para 1.38 to the successful enhanced
Contribution made by operation of the Library.
volunteers
Other
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## **Achievements and Performance**
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SORP reference
Following the success of its
“Guide to Circular Walks around
South Petherton” funded by the
Summary of the main Somerset Community Fund in
Para 1.20
achievements of the support of its post-Covid
charity, identifying the initiatives, a second grant was
difference the charity’s sought successfully to provide a
work has made to the further 200 Guides to satisfy the
circumstances of its continuing demand.
beneficiaries and any The Fast Track book scheme,
wider benefits to society supplementing Library stock with
as a whole. copies of the very latest, high
demand books exclusively for
local residents, has now delivered
its third tranche and is much
appreciated by library users.
Two Author’s visits have taken
place and been well supported.
The LEGO club continues to
attract youngsters and parents
whilst the newly created
Rummikub club has made a
positive start. The “English
Language for Ukranian Families”
club ran for some months until
demand was satisfied.
Library footfall and book
withdrawals have not yet
recovered to pre-Covid levels, but
South Petherton is leading the
recovery of Somerset’s
Community Libraries.
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
**Progress on the pursuit of a Community Hub has stalled** Achievements against Para 1.41 **temporarily. The central village** objectives set **site offered had great potential, but the Landowner switched the**
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main building usage from Small
Business Offices to an outpost of
a top London restaurant, and the
available space for the
Community Hub was squeezed
until it became unviable; however
another central site, probably
better suited in the longer term,
has now been offered and is
being pursued.
The support of the volunteers is
essential to the smooth running
of the Library and its enhanced
opening hours outside of the
fixed hours of the salaried Library
Information Officer. Other
volunteer activities have been
the Plant and Book Stalls, from
which donations have provided
the bulk of funds in this FY, and
the manufacture of otherwise
unaffordable additional shelving.
After 3 years of a Community
Library residents are perhaps
Performance of once again taking the Library for
fundraising activities Para 1.41 granted, with fewer Supporters
against objectives set renewing their annual donations,
although the Cost of Living
“crisis” may also be a factor.
Consequently fundraising has
focused more on Book, Produce
and Plant stalls which have been
very successful in matching
previous years’ funds.
FOSPL continues to slowly build
up its Reserves, with the aim of
Investment performance Para 1.41 establishing sufficient funding to
against objectives re-establish the Library in a new
Community Hub should it come to
fruition.
Other
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## **Financial Review**
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Review of the charity’s Para 1.21 Income increased by £1000 to
financial position at the £3107, and Expenditure also
end of the period increased by £600 to £1914.
Statement explaining Para 1.22 In accordance with the Reserves
the policy for holding Policy, 66% of Income was
reserves stating why expended on Charitable
they are held Objectives, with the other 33%
added to Reserves, making a
healthy total of £3275. This high
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level is justified given the
possible Library move to new
premises in the next 2 years.
Amount of reserves held Para 1.22 £3275
Reasons for holding zero Para 1.22 N/A
reserves
Details of fund materially Para 1.24 N/A
in deficit
Explanation of any Para 1.23 N/A
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Donations of New or Renewed
Supporters.
The charity’s principal Donations given at Plant, Produce
sources of funds Para 1.47 and Book stalls and advertising
(including any receipts from production of new
fundraising) Village Map
Donations made at Clubs,
Author’s Talks or other Events.
Grant from Somerset Community
Fund.
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
Should the Parish Council
withdraw from its contract with
A description of the Para 1.46 the Somerset Unitary Authority
principal risks facing the then FOSPL would be unable to
charity fund the full costs of the Library
on its own.
Other
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## **Structure, Governance and Management**
Description of charity’s trusts: Type of governing document (trust deed, royal
Para 1.25
**Foundation Model Constitution**
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charter)
How is the charity Para 1.25 Charitable Incorporated
constituted? Organisation established 1 July
(e.g unincorporated 2019.
association, CIO)
Trustee selection Para 1.25 Election by existing Trustees; re-
methods including election of Trustees on
details of any completion of term. FOSPL is
constitutional provisions keen to elect more Trustees but is
e.g. election to post or short of suitable volunteers.
name of any person or
body entitled to appoint
one or more trustees
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The one new FOSPL Trustee had
extensive previous experience
Policies and procedures with another Charity, but still
adopted for the Para 1.51 completed the introductory
induction and training of training and reading required of a
trustees new Trustee prior to assuming
the role of Treasurer.
The Trustees meet on a monthly
basis to address a FOSPL agenda
The charity’s alongside the larger Library
organisational structure Para 1.51 Management Group. It supports
and any wider network Somerset’s Community Libraries
with which the charity Liaison Meetings where ideas and
works Best Practice are exchanged.
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name The Friends of South Petherton Library
Other name the charity FOSPL
uses
Registered charity 1186429
number
Charity’s principal 44 Compton Road. South Petherton, Somerset
address TA135EN.
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## **Names of the charity trustees who manage the charity**
**Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** 1 Peter Kidner Chair Vice Chair 2[Mark Freeman] 3[Anne Brown] Treasurer 4[Biddy Martin] 5[Marion Parr] 6[Michael ] Callaghan 7 8
Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year Funds held as custodian trustees on behalf of others** Description of the assets N/A held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
## **Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
**N/A**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees** _Mark Freeman_ **Signature(s)** _Peter Kidner_ Mark Freeman **Full name(s)** Peter Kidner **Position (eg** Chair Vice Chair **Secretary, Chair, etc) Date** 13 Jan 2023
FRIENDS OF SOUTH PETHERTON LIBRARY (FOSPL) ACCOUNTS 01NOV 2021 – 31 OCT2022
|INCOME FROM:
Donatons –
Charitable Receipts
TOTAL INCOME|2020/21
1088.99
833.73
£1922.72|2021/22
998.52
2109.16
3107.68
(b)
42.50
1872.25
1914.75
(c)
1192.93
(b-c)
3275.02
(a+b-c)|
|---|---|---|
|EXPENDITURE ON:
Raising Funds
Charitable Actvites
TOTAL EXPENDITURE|£ 42.50
£1294.55
£1337.05||
|NET INCOME/(EXPENDITURE)
TOTAL FUNDS CARRIED FORWARD|£585.67
£2082.09(a)||
1. Income has been maintained at just under £2000, with the majority derived from Trustee and Volunteer initiatives such as the Plant & Book Stall (£660) and production of a Village Map (£730).
2. Expenditure on Charitable Activities has increased by 50 %, most notably on the Fast Track book scheme, Social Clubs (LEGO, Rummikub and English Language for Ukrainians) and Authors’ visits.
Anne Brown Peter Kidner A.M.Brown P.J. Kidner 20 Nov 2022 FOSPL Treasurer FOSPL Deputy Treasurer
NOTES ON ACCOUNTS – SEE OVER
Annex A: Details of Donations, Receipts, Expenditure.
1
Notes on Accounts:
1. A successful bid to HMRC under the Gift Aid scheme for the previous year (2020/21) resulted in receipt of £75.19; a similar bid for this year resulted in receipt of £268.03.
2. A unique grant of £300 was received from Network Plus after this subcontractor to Western Power Distribution caused significant damage to some Parish footpaths; after complaints to Western Power, a grant was made to a representative Parish Charity – with FOSPL being the beneficiary.
3. Further to the Somerset Community Foundation grant for the production of a Village Circular Walks leaflet in the previous year, a further grant of £433 was received this year to fund a reprint in support of popular demand.
4. After registration with Amazon Smile, the Charity has received small but regular donations.
5. Expenditure included funding of the LEGO Club, Rummikub start-up, English Courses for Ukranian families, and Authors’ visits
6. During this FY, new Trustee Anne Brown became Treasurer, with Peter Kidner, FOSPL Chair and previous Treasurer, supporting as Deputy Treasurer vice Michael Callaghan.
2
ANNEX A TO FOSPL ACCOUNTS 21/22
## 1. Cash Donations:
|DATE|AMOUNT|SOURCE|BALANCE|REFERENCE|
|---|---|---|---|---|
|30/11/21|54.69|Book Stall|54.69||
|12/01/22|27.00|Library Pot|81.69||
|26/02/22|87.89|Library Pots|169.58||
|03/03/22|||81.69|£87.89 banked(21)|
|07/05/22|74.67|Library pot||22|
|28/05/22|507.13|Plant & Book Stall||25|
|22/07/22|106.73|Burnworthy Fayre||29|
|20/09/22|15.00|Library Pot||31|
|20/09/22|65.00|Library Pot||32|
|17/10/22|24.94|Library Pot||34|
Cash donations total £881.36,plus £5 float in Library pot and £33.57 in event cash float. Total £919.93
## 2. Donations Direct to Bank:
|04/04/22|74.59|Donaton P Kidner||
|---|---|---|---|
|28/05/22|4.00|Phoenix Chinese|27|
|TOTAL DONATIONS|£919.93 plus £78.59=£998.52|||
|ANKED||||
|table Receipts:||||
|03/11/21|75.19|HMRC|Gif Aid receipt|
|24/12/21|300.00|Network Plus|Damage to Footpaths Compensaton|
|14/01/22|433.00|Som Cty Foundn|Grant for Circular Walks Leafet Reprint|
|23/02/22|8.07|Amazon Smile|CR1|
|04/04/22|41.00|Barber Ad|Payment Ad for Village Map|
|25/04/22|41.00|Sibley Ad|Payment Ad for Village Map|
|26/04/22|26.00|Eternal Kitchen|Payment Ad for Village Map|
|26/04/22|41.00|Royal Oak|Payment Ad for Village Map|
|26/04/22|26.00|Hamdon Finance|Payment Ad for Village Map|
|26/04/22|26.00|Stoodley|Payment Ad for Village Map|
|||A1 of 3||
## TOTAL BANKED
## 3. Charitable Receipts:
|26/04/22|46.00|Crane Sales|Payment Ad for Village Map||
|---|---|---|---|---|
|27/04/22|60.00|Brewers Arms|Payment Ad for Village Map||
|28/04/22|26.00|Osteopath|Payment Ad for Village Map||
|28/04/22|26.00|Tim’s Wines|Payment Ad for Village Map||
|29/04/22|26.00|Holm|Payment Ad for Village Map||
|03/05/22|26.00|Frogmary Green Fm|Payment Ad for Village Map||
|05/05/22|46.00|Minster Vets|Payment Ad for Village Map||
|06/05/22|26.00|Fruit & Veg Shop|Payment Ad for Village Map||
|09/05/22|7.87|Amazon Europe||CR2|
|09/05/22|26.00|Grants of Somerset|Payment Ad for Village Map||
|11/05/22|26.00|N&D News|Payment Ad for Village Map||
|13/05/22|41.00|Trading Post|Payment Ad for Village Map||
|13/05/22|26.00|Hate & Heid|Payment Ad for Village Map||
|16/05/22|26.00|Robinson Fish|Payment Ad for Village Map||
|19/05/22|26.00|Orchards Estates|Payment Ad for Village Map||
|23/05/22|26.00|Alan Richard|Payment Ad for Village Map|23|
|23/05/22|52.00|Freeway/Wakely|Payment Ad for Village Map|24|
|28/05/22|41.00|Hodge|Payment Ad for Village Map|26|
|28/05/22|26.00|Phoenix Chinese|Payment Ad for Village Map|27|
|09/06/22|26.00|Beale|Payment Ad for Village Map||
|21/06/22|78.00|Bloom, Baker, Dr Room|Payment Ad for Village Map|28|
|08/09/22|268.03|HMRC|Gif Aid Receipt|CR3|
|17/10/22|114.00|Nests|Ticket Sales|35|
## TOTAL RECEIPTS £2109.16
TOTAL INCOME [DONATIONS + RECEIPTS] £998.52 + £2109.16 = £3107.68
A2 of 3
## 4. Expenditure:
## a. Raising Funds:
|DATE|AMOUNT|RECIPIENT||ITEM|NOTE|
|---|---|---|---|---|---|
|11/05/22|20.00|Clifon Diocese||Hall Hire/event|I17|
|28/05/22|22.5|SPLHG||Explore SP booklets|I18|
|TOTAL EXPENDITURE|RAISING FUNDS £42.50|||||
|b. Charitable|Actvites:|||||
|14/01/22|27.99||M Freeman|Library Diary @12.99|R1|
|||||Xmas Treasure Hunt @ 15.00|R2|
|14/01/22|3.00||B Elliot|LEGO Club Victuals|R3/4|
|14/01/22|4.83||C Nicholas|Tsr Hunt Statonary|R5|
|22/01/22|2.75||B Elliot|LEGO Club Victuals|R6|
|25/01/22|433.00||Mac Printng|Circular Walks|I1 Ch 23|
|21/04/22|74.59||P Kidner|Shelving|Ch 24|
|27/04/22|35.00||SPPC|Hanging Basket|I2|
|12/05/22|129.12||Browns Books|Fastrack (Tranche 4)|I3|
|12/05/22|100.00||Som CC|Deposit Pete Poet|R7|
|02/06/22|34.32||Browns Books|Fastrack (T4 reprint)|I4|
|02/06/22|169.00||Macs Printng|Leafets 2K x A£|I5|
|27/06/22|69.86||A. Brown|Reimburse re book stamp|I6|
|03/07/22|97.04||A. Brown|Reimburse re fipchart|I7|
|24/07/22|54.00||Bookspace|Rdr to Rdr frame|I8|
|02/08/22|59.97||A. Brown|Reimburse re Rummikub|I9|
|22/08/22|51.97||A. Brown|Reimburse re Treasure Prize|I10|
|02/09/22|204.74||Browns Books|(Tranche 5)|I11|
|20/09/22|170.34||B. Elliot|Table purchase|I12|
|05/10/22|69.97||P. Kidner|Torch/shelves/display|I13|
|10/10/22|24.98||A. Brown|Reimburse Rummikub|I14|
|10/10/22|20.00||A. Brown|Reimburse re Nests Book|I15|
|16/10/22|35.78||M. Freeman|Reimburse re Nests drink bill|I16|
TOTAL EXPENDITURE CHARITABLE ACTIVITIES £1872.25
TOTAL EXPENDITURE £42.50+£1872.25 =£1914.75
A3 of 3