## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 06 2023 **To** 31 05 2024
**From**
**To**
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Tidy Up St.Leonards|
|---|---|
|||
||TUSL|
||1186423|
||8 Gillsmans Park|
||St.Leonards on Sea|
||East Sussex|
||Postcode TN38 0SW|
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John Funnell Trustee
2 Brian Smithers Trustee
3 Trevor Thwaites Trustee
4 Stefan Spence Trustee
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
None
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March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Charitable Incorporated Organisation
(eg trust deed, constitution)
Trust How the charity is constituted
(eg. trust, association, company)
Appointed by Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote for the public benefit the improvement in St.Leonards on Sea by:
**Summary of the objects of the charity set out in its governing document**
a) Practical measures and encouragement of partnerships to reduce litter and improve the general environment of the local area.
- b) Raising the public awareness and providing information in matters relating to the benefits of litter reduction.
- c) Maintenance and improvement of woodland and open spaces in St.Leonards on Sea
March **2012**
**TAR**
2
Nothing in this constitution shall authorise an application of the Property of the CIO for the purposes which are not charitable.
The collection of litter to improve the environment by arranging weekly gatherings of trustees and members to clean up set designated areas. To also form small groups or assign individuals to maintain designated areas, this involved picking up litter, reporting fly tipping, cutting back overgrown roadside vegetation, cleaning road signs etc.
**Summary of the main** Members using the charities equipment and following the charities risk **activities undertaken for the** assessments, regularly go out either individually or in small groups to tidy **public benefit in relation to** the areas around where they live. **these objects (include within this section the statutory** Working closely with other organisations during this period, such as the **declaration that trustees have** local authorities, county council, housing associations etc., to work **had regard to the guidance** towards a joined-up approach for improvements to the environment. **issued by the Charity Commission on public** Maintain and improve local woodland and open spaces, working closely **benefit)** with local authorities, housing associations and local supermarkets to organise events and encourage local residents to get involved.
I confirm the trustees have continued to keep in mind the Charity Commission guidance on public benefit.
## **.Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This period has seen that our group weekly events have been well attended, with approximately 15-20 members attending each 2-hour event, each member usually filling 2 bags of rubbish along with collecting various items of fly tipping. The idea of small groups and individuals taking responsibility for their own areas has continued and there are around 58 members involved in organising themselves to keep their locality under control. This has enabled weekly event teams to spread wider and focus on areas not previously covered. The core activities continue to be to clear up litter, report fly tipping, cut back and clear vegetation and work in woodland to improve the look and feel and ensure paths are kept accessible and safer for use by the public. A continued good relationship with our local Council exists. We are often praised in Council documents and removal of collected rubbish is normally within a day of being reported, quite often the same day. We continued to be involved with Council initiatives such as the Safer Streets partnership and work with other third parties such as housing associations. This has enabled us to rent a local garage for storage of tools and equipment. The membership continues to grow thanks to our visibility in many areas. Our social media sites also have more online members than ever before and more of our members are posting on them, raising our profile even further. We encourage our members to report online directly with the council in the reporting of fly-tipping.
The efforts of the Trustees to raise funds from grants and donations from various sources has enabled us to still be financially self-sufficient, even in these testing times. This has enabled us not only to purchase equipment and other essential items but also to provide continued training in first aid, dealing with sharps and use of power tools for some of our members. Maintaining good relationships with local supermarkets has also helped with publicity and funding. Providing our services at a local event organised by ‘Hastings Pride’ has been mutually rewarding this year.
.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Sufficient funds are held in reserve to replace equipment, pay insurances and ensure any administration costs can be met.
**Details of any funds materially in deficit**
- No funds are in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The Charity’s main source of funding is through grants and donations.
Spending is mainly on equipment, safety workwear, insurance, storage costs to safely store our growing equipment stocks, safety training courses to enable our members to undertake activities safely and admin costs to enable the charity to function.
- 2306how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Accounts for the year ended 31[st] May 2024 £ Opening Bank Balance 01/06/2023 1634 Income Hastings B.C Grants 2948 Hastings Roundtable 1000 Hastings Pride 100 Donations 496 4544 Expenditure Insurances 532 Replacement Tools 1235 Safety Workwear 724 Garage Rent 925 Refreshments 137 Stationery & Website Costs 109 First Aid & Power Tool Training 210 3872 Net receipts 672 Closing Balance as at 31/05/2024 2306
March **2012**
**TAR**
5
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** _Jfunnell_ **Full name(s)** John Funnell **Position (eg Secretary, Chair,** Chair **etc) Date** 31/01/2025
March **2012**
**TAR**
6
**----- Start of picture text -----**
No (if any) CC16a
TIDY UP ST,LEONARDS 1186423
Receipts and Payments accounts
For the period Period start date Period end date
To
from
01/06/2023 31/05/2024
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hastings Borough Council Grants 2,845 103 - 2,948 -
Hastings Pride Donation 100 - 100 -
Hastings Roundtable Donation 1,000 - 1,000 -
James English Paypal Donation (net) 493 - - 493 -
Members Donations -Paypal (net) 3 - - 3 -
- - - - -
- - - -
- - - - -
Sub total (Gross income for AR) 4,441 103 - 4,544 2,139
A2 Asset and investment sales, (see
table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 4,441 103 - 4,544 2,139
A3 Payments
Administration & Catering Costs 137 - - 137 133
Insurances 532 - - 532 513
Stationery & Website Costs 109 - - 109 124
Replacement Tools & Equipment 1,235 - - 1,235 832
Safety Workwear 724 - - 724 360
Hygiene, First Aid & Safety Signs - - - - -
Battery Powered Woodland Tools - - - - 532
Garage Rent 925 - - 925 719
Sharps Awareness Training - - - - 120
Power Tools & First Aid Training 210 - - 210 786
Sub total 3,872 - - 3,872 4,119
A4 Asset and investment
purchases, (see table)
- -
- - -
Sub total
3,872 - - 3,872 -
Total payments 3,872 - 3,872 4,119
Net of receipts/(payments) 569 103 - 672 1,980
A5 Transfers between funds
- - -
A6 Cash funds last year end 1,634 - - 3,614
Cash funds this year end
2,203 103 - 672 - 1,634
**----- End of picture text -----**
|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**|**Section B Statement of assets and liabilities at the end of the period**||
|---|---|---|---|
|**Categories**
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**B5 Liabilities**
Signed by one or two trustees on behalf of
all the trustees|**Details**
**Unrestricted**
**funds**
**to nearest £**
Bank Current
**2,203**
**-**
**_Total cash_**
**_funds_**
**2,203**
(agree balances with
receipts and payments
account(s))
OK
**Unrestricted**
**funds**
**Details**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Details**
**Fund to which asset**
**belongs**
**Details**
**Fund to which asset**
**belongs**
**Details**
**Fund to which**
**liability relates**
Signature
Print Name
BKSmithers
BRIAN SMITHERS|**Restricted funds**
**to nearest £**
**103**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|||**103**|**-**|
|||OK|OK|
|||**Restricted funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
31/12/2024|