## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 06 2022 **To** 31 05 2023
**From**
**To**
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Tidy Up St.Leonards|
|---|---|
|||
||TUSL|
||1186423|
||8 Gillsmans Park|
||St.Leonards on Sea|
||East Sussex|
||Postcode TN38 0SW|
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John Funnell Trustee
2 Brian Smithers Trustee
3 Trevor Thwaites Trustee
4 Stefan Spence Trustee
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
**----- End of picture text -----**
## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
None
**----- End of picture text -----**
March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Charitable Incorporated Organisation
(eg trust deed, constitution)
Trust How the charity is constituted
(eg. trust, association, company)
Appointed by Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote for the public benefit the improvement in St.Leonards on Sea by:
**Summary of the objects of the charity set out in its governing document**
a) Practical measures and encouragement of partnerships to reduce litter and improve the general environment of the local area.
- b) Raising the public awareness and providing information in matters relating to the benefits of litter reduction.
- c) Maintenance and improvement of woodland and open spaces in St.Leonards on Sea
March **2012**
**TAR**
2
Nothing in this constitution shall authorise an application of the Property of the CIO for the purposes which are not charitable.
The collection of litter to improve the environment by arranging weekly gatherings of trustees and members to clean up designated areas. To form small groups or assign individuals to maintain designated areas. This involved picking up litter, reporting fly tipping, cutting back overgrown vegetation, cleaning road signs etc.
**Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)**
Members using the charities equipment and following the charities risk assessments, regularly go out either individually or in small groups to tidy the areas around where they live.
Working closely with other organisations during this period, such as the local authorities, county council etc., to work towards a joined-up approach to improvement of the environment.
Maintain and improve local woodland and open space working closely with local authorities, housing associations and local supermarkets to organise events and encourage local residents to get involved.
I confirm the trustees have continued to keep in mind the Charity Commission guidance on public benefit.
## **.Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
Section D Achievements and performance
## **Summary of the main achievements of the charity during the year**
This period has seen that our group weekly events have been well attended, with approximately 15-20 members attending each 2 hour event, each member usually filling 2-3 bags of rubbish along with collecting various items of fly tipping. The idea of small groups and individuals taking responsibility for their own areas has continued and there are around 36 members involved in organising themselves to keep their locality under control. This has enabled weekly event teams to spread wider and focus on areas not previously covered. The core activities continue to be to clear up litter, report fly tipping, cut back and clear vegetation and work in woodland to improve the look and feel and ensure paths are kept accessible. During this period funding was secured to purchase some power tools enabling more vegetation clearance activities to be undertaken. A continued good relationship with our local Council exists. We are often praised in Council documents and removal of collected rubbish is normally within a day of being reported, quite often the same day. We continued to be involved with Council initiatives such as the Safer Streets partnership and work with other third parties such as housing associations. This has enabled us to rent a local garage for storage of tools and equipment. The membership continues to grow thanks to our visibility in many areas. Our social media sites also have more online members than ever before and more of our members are posting on them, raising our profile even further. We encourage our members to report online directly with the council in the reporting of fly-tipping. The efforts of the Trustees to raise funds from grants and donations from various sources has enabled us to still be financially self-sufficient, even in these testing times. This has enabled us not only to purchase equipment and other essential items but also to provide continued training in first aid, dealing with sharps and use of power tools for some of our members. Maintaining good relationships with local supermarkets has also helped with publicity and funding.
.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Sufficient funds are held in reserve to replace equipment, pay insurances and ensure any administration costs can be met.
**Details of any funds materially in deficit**
No funds are in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
- the charity’s principal sources of funds (including any fundraising);
The Charity’s main source of funding is through grants and donations.
Spending is mainly on equipment, safety workwear, insurance, storage costs to safely store our growing equipment stocks, safety training courses to enable our members to undertake activities safely and admin costs to enable the charity to function.
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Accounts for the year ended 31[st] May 2023 £ Opening Bank Balance 01/06/2022 3614 Income Hastings B.C Grants 1614 Asda Foundation Grant 300 Hastings Voluntary Assoc Grant 150 Donations 15 Book Sale Donations 60 2139 Expenditure Insurances 513 Replacement Tools 832 Safety Workwear 360 Stationery & Website Costs 124 Garage Rent/Equipment 719 Admin/Stationery/Refreshments 133 Woodland Power Tools purchase 532 First Aid & Power Tools Training 906 4119 Net receipts / (Payments) (1980) Closing Balance as at 31/05/2023 1634
March **2012**
**TAR**
5
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** _JFunnell_ **Full name(s)** John Funnell **Position (eg Secretary, Chair,** Chair **etc) Date** 31/01/2024
March **2012**
**TAR**
6
**----- Start of picture text -----**
Charity Name No (if any)
TIDY UP ST.LEONARDS 1186423 CC16a
Receipts and payments accounts
For the period Period start date Period end date
To
from 01/06/2022 31/05/2023
**----- End of picture text -----**
## **Section A Receipts and payments**
**----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Hastings Borough Council Grants 1,614 - 1,614 -
ASDA Foundation Grant 300 - 300 -
Hastings Voluntary Association Grant 150 - 150 -
Private Personal Supporter Donation 5 - 5 -
Members Donations 10 - - 10 -
Book Sale :Proceeds 60 - - 60 -
- - - - -
- - - - -
Sub total (Gross income for
- - 2,139 2,351
AR) [ 2,139 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 2,139 - - 2,139 2,351
A3 Payments
Administration & Catering Costs 133 - - 133 64
Insurances 513 - - 513 516
Stationery & Website Costs 124 - - 124 88
Replacement Tools & Equipment 832 - - 832 1,661
Safety Workwear 360 - - 360 335
Hygiene, First Aid & Safety Signs - - - - 10
Battery Powered Woodland Tools 532 - - 532 1,650
Garage Rent & Sundry Costs 719 - - 719 973
Sharps Awareness Training - 120 - 120 -
Power Tools & First Aid Training 686 100 - 786 920
Sub total 3,899 220 - 4,119 6,217
A4 Asset and investment
purchases, (see table)
- -
- - - -
Sub total [ - ] - - - -
Total payments 3,899 220 - 4,119 6,217
Net of receipts/(payments) - 1,760 - 220 - 1,980 2,282
A5 Transfers between funds - 6 6 - - -
A6 Cash funds last year end 3,400 214 - 3,614 1,863
Cash funds this year end 1,634 - - 1,634 3,500
**----- End of picture text -----**
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B1 Cash funds**
**B2 Other monetary assets**
**B3 Investment assets**
**B4 Assets retained for the**
**charity’s own use**
**B5 Liabilities**|BKSmithers
(agree balances with receipts and payments
account(s))
**Details**
Bank Current Account Balance
**_Total cash funds_**
**Details**
**Details**
**Details**
**Details**
Signature|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**1,634**
**-**
**-**
**-**
**-**
**-**
**1,634**
**-**
OK
OK
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
BRIAN SMITHERS|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of approval
31/01/2024|