## **Trustees' Annual Report for the period**
Period start date Period end date Day Month Year Day Month Year 01 06 2020 **To** 31 05 2021
**From**
**To**
## Section A Reference and administration details
|**Charity name**
**Other names charity is known by**
**Registered charity number (if any)**
**Charity's principal address**|Tidy Up St.Leonards|
|---|---|
|||
||TUSL|
||1186423|
||8 Gillsmans Park|
||St.Leonards on Sea|
||East Sussex|
||**Postcode TN38 0SW**|
## **Names of the charity trustees who manage the charity**
**----- Start of picture text -----**
Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 John Funnell Trustee
2 Richard Wesley Trustee
3 Brian Smithers Trustee
4 Trevor Thwaites Trustee
5 Stefan Spence Trustee
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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## **Names of the trustees for the charity, if any, (for example, any custodian trustees)**
**----- Start of picture text -----**
Name Dates acted if not for whole year
None
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March **2012**
**TAR**
1
## **Names and addresses of advisers (Optional information)**
**Type of adviser Name Address**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Section B Structure, governance and management**
## **Description of the charity’s trusts**
Type of governing document
Charitable Incorporated Organisation
(eg trust deed, constitution)
Trust How the charity is constituted
(eg. trust, association, company)
Appointed by Trustees Trustee selection methods
(eg. appointed by, elected by)
## **Additional governance issues (Optional information)**
You **may choose** to include additional information, where relevant, about:
- policies and procedures adopted for the induction and training of trustees;
- the charity’s organisational structure and any wider network with which the charity works;
- relationship with any related parties;
- trustees’ consideration of major risks and the system and procedures to manage them.
## **Section C Objectives and activities**
To promote for the public benefit the improvement in St.Leonards on Sea by:
**Summary of the objects of the charity set out in its governing document**
a) Practical measures and encouragement of partnerships to reduce litter and improve the general environment of the local area.
- b) Raising the public awareness and providing information in matters relating to the benefits of litter reduction.
- c) Maintenance and improvement of woodland and open spaces in St.Leonards on Sea
March **2012**
**TAR**
2
Nothing in this constitution shall authorise an application of the Property of the CIO for the purposes which are not charitable.
The collection of litter to improve the environment by arranging weekly gatherings of trustees and members to clean up designated areas. To form small groups or assign individuals to maintain designated areas. This involved picking up litter, reporting fly tipping, cutting back overgrown vegetation, cleaning road signs etc.
**Summary of the main** Members using the charities equipment and following the charities risk **activities undertaken for the** assessments, regularly go out either individually or in small groups to tidy **public benefit in relation to** the areas around where they live. **these objects (include within this section the statutory** Working closely with other organisations during this period, such as the **declaration that trustees have** local authorities, county council etc., to work towards a joined-up **had regard to the guidance** approach to improvement of the environment. **issued by the Charity Commission on public** Maintain and improve local woodland and open spaces working closely **benefit)** with local authorities, housing associations and local supermarkets to
Maintain and improve local woodland and open spaces working closely with local authorities, housing associations and local supermarkets to organise events and encourage local residents to get involved.,
Due to Covid 19 lockdowns/restrictions there were some periods of inactivity followed by small groups of members working socially distanced in accordance with government guidelines.
I confirm the trustees have continued to keep in mind the Charity Commission guidance on public benefit.
**.Additional details of objectives and activities (Optional information)**
You **may choose** to include further statements, where relevant, about:
- policy on grantmaking;
- policy programme related investment;
- contribution made by volunteers.
March **2012**
**TAR**
3
## Section D Achievements and performance
**Summary of the main achievements of the charity during the year**
This period has seen a lot of our event driven activities reduced due to the restrictions of Covid 19. Organised events were not possible in line with national guidelines for a good proportion of the time. However where members have been allowed to legally venture out they have been working individually or with family members within their bubble to keep their immediate vicinity clean. This way of working has been extended to try and establish small groups of local members across the whole region. The idea being that members can organise themselves and go out in their allocated area on days and at times that suits the members. As a result of setting this up we now have about 24 individuals or small groups taking responsibility for numerous areas across St Leonards with approximately half the membership taking part. When allowed organised events have continued to be held on a weekly basis focussing on the areas not covered by the individuals or small groups. Trustees and members have continued to pick litter, tidy streets, report fly tipping, cut back and clear vegetation and tidy and improve woodland. Weekly events continue to attract about 20 members and Trustees each time. The good relationship with the local Council means reported bags of rubbish and fly tipping is normally removed from the streets within 24 hours. A close working relationship with the local Council has also meant getting involved in other Council led initiatives such as the Safer Streets partnership working with other charities, local police etc. to make the area safer. The charity has continued to grow and membership is now at an all time high. The charity has continued to raise it’s profile and publicise it’s activities through various social media.
The trustees have continued to source funding through various grants and donations to enable the charity to be self-sufficient and to enable new and replacement equipment and other essential items to be purchased.
March **2012**
**TAR**
4
## **Section E Financial review**
**Brief statement of the charity’s policy on reserves**
Sufficient funds are held in reserve to replace equipment, pay insurances and ensure any administration costs can be met.
**Details of any funds materially in deficit**
No funds are in deficit
## **Further financial review details (Optional information)**
You **may choose** to include additional information, where relevant about:
The Charity’s main source of funding is through grants and donations.
- Spending is mainly on equipment, safety workwear, insurance, storage
- the charity’s principal costs for our towing trailer and administration costs to enable members to sources of funds (including undertake activities safely and for the charity to function. any fundraising);
- how expenditure has supported the key objectives of the charity;
- investment policy and objectives including any ethical investment policy adopted.
## **Section F Other optional information**
Accounts for the year ended 31[st] May 2021 £ Opening Bank Balance 01/06/20 3500 Income Hastings B.C Grants 8134 Asda Foundation Grant 200 Donations 1164 9498 Expenditure Insurances 663 Replacement Tools 2046 Safety Workwear 1691 Hygiene/First Aid 118 Garage Rent/Equipment 286 Admin/Stationery/Refreshments 122 Purchase of Asset-Towing Trailer 2176 7102 Net of receipts /(payments) 2396 Closing Bank Balance as at 31/05/2021 5896
## **Section G Declaration**
**The trustees declare that they have approved the trustees’ report above.**
March **2012**
**TAR**
5
**Signed on behalf of the charity’s trustees**
> **Signature(s)** _JFunnell_ **Full name(s)** John Funnell **Position (eg Secretary, Chair,** Chair **etc) Date** 25/02/2022
March **2012**
**TAR**
6
**----- Start of picture text -----**
Charity Name No (if any)
TIDY UP ST.LEONARDS 1186423
Receipts and payments accounts CC16a
For the period Period start date Period end date
To
from 01/06/2020 31/05/2021
Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest
to the nearest £ to the nearest £ to the nearest £ to the nearest £
£
A1 Receipts
Hastings B.C. Safer Streets Grant 7,000 - - 7,000 -
Hastings B.C. Training Grant 1,134 - 1,134 -
Asda Foundation Donation 200 - 200 -
Private Personal Supporter Donation 250 - 250 -
Members Donations via Paypal 649 - - 649 -
Raffle Proceeds Donated 265 - - 265 -
- - - - -
- - - - -
Sub total (Gross income for
1,134 - 9,498 2,511
AR) [ 8,364 ]
A2 Asset and investment sales,
(see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 8,364 1,134 - 9,498 2,511
A3 Payments
Administration & Catering Costs 71 - - 71 68
Insurances 663 - - 663 316
Stationery 51 - - 51 118
Replacement Tools & Equipment 2,046 - - 2,046 98
Safety Workwear 1,691 - - 1,691 177
Hygiene, First Aid & Safety Signs 118 - - 118 6
Garage Storage & Security Equipment 211 - - 211 -
Garage Rent 75 - - 75 -
Promotion Costs - - - - 91
Sub total [ 4,926 ] - - 4,926 874
A4 Asset and investment
purchases, (see table)
Trailer & Fittings 2,176 - 2,176
- - - -
Sub total [ - ] 2,176 - 2,176 -
Total payments 4,926 2,176 - 7,102 874
Net of receipts/(payments) 3,438 - 1,042 - 2,396 1,637
A5 Transfers between funds - 176 176 - - -
A6 Cash funds last year end 1,500 2,000 - 3,500 1,863
Cash funds this year end 4,762 1,134 - 5,896 3,500
**----- End of picture text -----**
CCXX R1 accounts (SS)
26/02/2022
1
## **Section B Statement of assets and liabilities at the end of the period**
|**Categories**
Signed by one or two trustees on
behalf of all the trustees
**B5 Liabilities**
**B3 Investment assets**
**B2 Other monetary assets**
**B4 Assets retained for the**
**charity’s own use**
**B1 Cash funds**|**Details**
**Details**
**_Total cash funds_**
(agree balances with receipts and payments
account(s))
Bank Current Account Balance
**Details**
**Details**
New Ifor Williams 500kg. Towing Trailer
with rear van doors
**Details**
Signature
BKSmithers|**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**4,854**
**1,042**
**-**
**-**
**-**
**-**
**4,854**
**1,042**
Agreement Error
Agreement Error
**Unrestricted**
**funds**
**Restricted**
**funds**
**to nearest £**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**asset belongs**
**Cost (optional)**
**2,176**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**Fund to which**
**liability relates**
**Amount due**
**(optional)**
**-**
**-**
**-**
**-**
**-**
Print Name
BRIAN SMITHERS|**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**|
|---|---|---|---|
||||**-**|
||||OK|
||||**Endowment**
**funds**
**to nearest £**
**-**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**Current value**
**(optional)**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**-**
**When due**
**(optional)**
Date of
approval
21/02/2022|
CCXX R2 accounts (SS)
26/02/2022
2