Newland House School Parents Association 

Newland House School Parents Association 

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REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2021 

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Newland House School Parents Association 

## ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2021 

## **REFERENCE AND ADMINISTRATIVE DETAILS - TRUSTEES AND ADVISERS** 

**NEWLAND HOUSE SCHOOL PARENTS ASSOCIATION** is a registered charity with the Charity Commission for England and Wales (no. 1186413). 

The committee for the year ended 31 December 2021 comprised the following: 

Co-Chairs: Peter Simpson Helen Lowe Treasurer: Madeline Walsh Trustees: Jane Runnacles          Helen Daniel James Olsen Rebecca Philpott 

Contact Details - 

Newland House School Parents Association c/o Newland House School Waldegrave Park Twickenham Middlesex TW1 4TQ 

Bankers - 

Barclays Bank LEICESTER LE87 2BB 

## **STRUCTURE, GOVERNANCE and MANAGEMENT** 

�������������������������� association organised in accordance with its Constitution under which the management of the Charity is vested in a Management Committee comprising the trustees of the Charity. The Management Committee are all elected annually by the members of the Charity at an Annual General Meeting. 

The Constitution is for all intents and purposes treated as the document governing the operation of the Charity. The Management Committee is responsible for furthering the charitable objectives set out in the Constitution. 

Although the officers of the Charity do not undergo any formal training as trustees of a charity ���������������������������������������������������������������������� Independent Examiner and currently from the Co-Chair ���������������������������������������������������������� University, Twickenham and works as a Charity consultant. 

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Newland House School Parents Association 

## **OBJECTIVES AND ACTIVITIES** 

The objectives of the Association are: 

- to advance the education of pupils at Newland House School in particular by: 

   - 1) developing effective relationships between the staff, parents and others associated with the school 

   - 2) engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils 

During the year, the Association was again constrained by limitations imposed by the COVID-19 pandemic. However, with restrictions lifted in time for the autumn term, the annual Fireworks display and the Christmas Fair were held. The school second-hand shop was in operation for much of the year and contributed substantially to the income of the charity. In addition, the selling of Christmas Trees and the Christmas card project contributed to the fundraising and capped off a successful year. 

## **RISK POLICY** 

The Trustees annually review any risks to the Charity and have taken the necessary measures to mitigate any possible risks. 

## **RESERVES POLICY** 

The Association has no operational costs or outgoings other than those associated with events and purchasing small amounts of branded stock for the on-site school uniform shop. Events are planned only if they can raise funds and therefore the need to hold reserves is limited. The trustees plan to review the reserve policy annually in case there is a change to the current cash-flow structure. 

## **DONATIONS POLICY** 

It was agreed at the inaugural meeting of the Association in its current form that all funds raised from charitable activities would be split equally between charitable donations and funding projects for the school to the benefi ����������������������������� . Criteria for charitable donations have also been agreed. 

## **FINANCIAL REVIEW** 

The Financial Year to 31 December 2021 started quietly, in the wake of the ongoing Covid19 pandemic and lockdown restrictions. Whilst the lockdown eased during the summer term, social distancing regulations prevented any events being held until September. 

The first event we were able to hold was the Fireworks night, which once again proved to be a huge success and very popular, with profits of £2575. This was an increase on previous years, largely as excess glow toys from 2019 were sold out on the night. Bar, tuck shop and BBQ sales were consistent with previous years. 

The Christmas Fair once again brought the community together with a wide array of stalls and activities for children and adults, spread out around the entire school site. Once again, the event was extremely popular and successful, with a total profit of £4448, an increase of nearly £2000 on 2019. Thanks to the team for their hard work and all the parents for their attendance and kind generosity to make the event such a success. In addition, Christmas foods were collected at the Fair for the food bank run by one of our charities of the year, RUILS. 

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Newland House School Parents Association 

Other Christmas initiatives provided additional income, with the sale of Christmas Trees making £831, slightly down on last year, and the Christmas card art project raising £1316, a small increase on last year. Thanks again to the parents who organised these projects and helped in deliveries. 

Income from the School shop rose substantially this year after the decision was made not to return any sales income to the donor of the items, in line with most school second-hand shops. Not only has this made the organisation of the school shop less complicated, but it has also meant profit more than doubled to £5231 this financial year. 

Online fundraising initiatives, including easyfundraising.com and Amazon Smile, have continued to generate some income for the Association, £401 this financial year. Donations are limited to a relatively small number of parents, and we would like to increase this in the coming years. 

Expenditure largely focused on purchases for the school. The investment of £6000 into the new nursery climbing frame was the largest one-off expense and has proved to be a huge hit with the youngest in our school community. Both nursery school and pre-prep were thrilled once again with the reindeer visit (£828) whilst all year groups benefitted from the author visit during World Book week (£540).  The Association also supported the older children with the trip to Lullingstone, a cookery course and the Y6 disco. Donations to the two Charities chosen by the Association for this academic year, RUILS and ADHD Embrace, total £1964 each. 

As a fully volunteer led organisation, overheads remain very low, limited to annual subscriptions to Parentkind, which provides insurance and advice, and PlanSocial, the events allocations and sales online system. 

As a result, the Association finishes the Financial Year for FY21 at a surplus of £734, and with net assets of £24,370. 

## **PLANS FOR FUTURE PERIODS** 

With Covid-19 restrictions likely to ease further, the Trustees are optimistic that our usual events will be able to go ahead in 2022. The school ball has already been booked and tickets sold, and we are hoping this event will be our key fundraiser this year. Plans for our usual events, namely the Summer Fair, Quiz, Fireworks and Christmas Fair will be made as we go through the year. We are hopeful that the second-hand shop continues to provide the Association with a substantial and consistent portion of its income, and we aim to increase the number of parents signed up to the online initiatives, Amazon Smile and Easyfundraising. With a healthy balance, the Association remains positive that it can continue to further its charitable objectives of supporting the education of the pupils at Newland House School whilst supporting local charities. 

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Newland House Schoo1 Parents Association
TRUSTEES, RESPONSIBILITIES STATEMENT
The trustees are responsible for preparing the Trustees, Annual Report and the financial
statements in aG￿jrdan￿ with appli17ble law 2nd United Kingdom Accounting Standards
(United Kingdom Generally Accepted AcLounting Practi￿).
Thè law appli(able to ch8rities in England and Wales requires the trustees to piepare
financial statements for each financial year which give a ITue and fair view of the state of
affairs of the charity and of the incoming resour￿$ and application of resources of the charity
for that period. In preparing these financtal stalements, the Iruslees are required to:
select suitsble aco)unting policies and Ihen apply them consistenlly;
observe the methods and principles in the Charities SORP.,
make judgements and estimates that are feasonable and prudent-,
slate whether appIl￿ble accounting standards have been followed, subject to any
material departu￿$ disdosed and explained in Ihe financial statements-
prepare the finanual statements on the going concem basis unless it is inappropriate
to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the charity and enable them to
ensure that the finan(aal statements comply with the Charities Act 2011, the Charity
(Accounts and Reports) Regulations 2008 and the prO￿S1On$ of the trust deed. They are
also responsible for safeguarding Ihe assets of the charity and hence for taking reasonable
sleps for the prevenlion and deledion of fraud and olher irregularities.
Approved by the Trustees on .
and signed on their behalf by..
2022,
Helen Lowe
Trustee
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Newland House School Parents Association 

## ����������������������������� 

TO THE MEMBERS OF NEWLAND HOUSE SCHOOL PARENTS ASSOCIATION 

I report to the trustees on my examination of the accounts of the Newland House Parents Association for the year ended 31[st] December 2021. 

## **Responsibilities and basis of report** 

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). 

I report in respect of my examination of the ������������� accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **��������������������������������** 

I have completed my examination.  I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept in respect of the Society as required by section 130 of the Act; or 

2. That the accounts do not accord with those records; or 

3. That the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that ��������������������������������������������������������������� considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Date: ������������ 2022 

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Newland House School Parents Association 

## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2021 

||**Unrestricted**<br>**funds**|**Restricted**<br>**income funds**|**Endowment**<br>**funds**|**Total funds**|**Prior year**<br>**funds**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|**Incoming resources**||||||
|**Income and endowments from:**||||||
|Donations and legacies|401|<br>-|<br>-|<br>401|<br>13,254|
|Charitable activities|28,702|<br>-|<br>-|<br>28,702|<br>14,979|
|Other tradingactivities|-|<br>-|<br>-|<br>-|<br>-|
|Investments|-|<br>-||-|<br>1|
|Separate material item of income|-|<br>-|<br>-|<br>-|<br>-|
|Other|-|<br>-|<br>-|<br>-|<br>-|
|**_Total_**|29,103|<br>-|<br>-|<br>29,103|<br>28,234|
|**Resources expended**||||||
|**Expenditure on:**||||||
|Raisingfunds|14,301|<br>-|<br>-|<br>14,301|<br>7,157|
|Charitable activities|13,726|<br>-|<br>-|<br>13,726|<br>9,918|
|Separate material item of expense|-|<br>-|<br>-|<br>-|<br>-|
|Other|342|<br>-|<br>-|<br>342|<br>292|
|**_Total_**|28,369|<br>-|<br>-|<br>28,369|<br>17,367|
|||||||
|**Net income/(expenditure) before**<br>**investmentgains/(losses)**|734|<br>-|<br>-|<br>734|<br>10,867|
|Netgains/(losses)on investments|-|<br>-|<br>-|<br>-|<br>-|
|**Net income/(expenditure)**|734|<br>-|<br>-|<br>734|<br>10,867|
|**Extraordinary items**|-|<br>-|<br>-|<br>-|<br>-|
|**Transfers between funds**|-|<br>-|<br>-|<br>-|<br>-|
|**Other recognised** **gains/(losses): **||||||
|Gains and losses on revaluation of<br>�����������������������������<br>use|-|<br>-|<br>-|<br>-|<br>-|
|Othergains/(losses)|-|<br>-|<br>-|<br>-|<br>-|
|**_Net movement in funds_**|734|<br>-|<br>-|<br>734|<br>10,867|
|||||||
|**_Reconciliation of funds:_**||||||
|Total funds brought forward|23,635|<br>-|<br>-|<br>23,635|<br>12,768|
|**_Total funds carried forward_**|24,370|<br>-|<br>-|<br>24,370|<br>23,635|



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Newland House School Parents Association 

## BALANCE SHEET AS AT 31 DECEMBER 2021 

||Unrestricted<br>funds|Restricted<br>income funds|Endowment<br>funds|Total this<br>year|Total last<br>year|
|---|---|---|---|---|---|
||£|£|£|£|£|
|**Fixed assets**||||||
|**Intangible assets**|-|-|-|-|-|
|**Tangible assets**|-|-|-|-|-|
|**Heritage assets**|-|-|-|-|-|
|**Investments**|-|-|-|-|-|
|**_Total fixed assets_**|<br>-|-|-|-|-|
|**Current assets**||||||
|**Stocks**|-|-|-|-|-|
|**Debtors**|15,316|<br>-|-|15,316|<br>3,343|
|**Investments**|-|-|-|-|-|
|**Cash at bank and in hand**|46,909|<br>-|-|46,909|<br>22,901|
|**_Total current assets_**|<br>62,225|<br>-|-|62,225|<br>26,244|
|||||||
|**Creditors: amounts falling due**<br>**within one year**|37,855|<br>-|-|37,855|<br>2,609|
|||||||
|**_Net current assets/(liabilities)_**|<br>24,370|<br>-|-|24,370|<br>23,635|
|||||||
|**_Total assets less current_**<br>**_liabilities_**|<br> <br>24,370|<br>-|<br>**-**|<br>24,370|<br>23,635|
|||||||
|**Creditors: amounts falling due**<br>**after oneyear(Note 20)**|-|<br>-|<br>-|<br>-|<br>-|
|**Provisions for liabilities**|-|<br>-|<br>-|<br>-|<br>-|
|||||||
|**_Total net assets or liabilities_**|24,370|<br>-|<br>-|<br>24,370|<br>23,635|
|**Funds of the Charity**||||||
|**Endowment funds**|-|||-|<br>-|
|**Restricted income funds**||-|||-|
|**Unrestricted funds**|24,370||-|<br>24,370|<br>23,635|
|**Revaluation reserve**|||||-|
|**_Total funds_**|<br>24,370|<br>-|<br>-|<br>24,370|<br>23,635|



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Newland House-school Parents Assoaation
Approved by the Trustees on .
and signed on their behalf by-.
2022,
Helen Lowe
Trustee
Charity Commission Accounts
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Newland House School Parents Association 

## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2021 

## **NOTE 1 � ACCOUNTING POLICIES** 

## **Basis of Preparation of the Accounts** 

The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective January 2015) and the Charities Act 2011 and applicable regulations. 

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to the accounts. 

The �������������� financial year runs from 1[st] January to 31[st] December. 

## **NOTE 2 � DISCLOSURES** 

## **Trustee Remuneration** 

None of the trustees received any remuneration during the year, nor did they claim any expenses. 

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