Newland House School Parents Association 

Newland House School Parents Association 

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REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 DECEMBER 2020 

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Newland House School Parents Association 

## ANNUAL REPORT FOR THE YEAR ENDED 31 DECEMBER 2019 

## **REFERENCE AND ADMINISTRATIVE DETAILS - TRUSTEES AND ADVISERS** 

**NEWLAND HOUSE SCHOOL PARENTS ASSOCIATION** is a registered charity with the Charity Commission for England and Wales (no. 1186413). 

The committee for the year ended 31 December 2019 comprised the following: 

Co-Chairs: Peter Simpson Helen Lowe Treasurer: Madeline Walsh Trustees: Jane Runnacles          Helen Daniel James Olsen Rebecca Philpott 

Contact Details - 

Newland House School Parents Association c/o Newland House School Waldegrave Park Twickenham Middlesex TW1 4TQ 

Bankers - 

Barclays Bank LEICESTER LE87 2BB 

## **STRUCTURE, GOVERNANCE and MANAGEMENT** 

The Charity is a members’ association organised in accordance with its Constitution under which the management of the Charity is vested in a Management Committee comprising the trustees of the Charity. The Management Committee are all elected annually by the members of the Charity at an Annual General Meeting.  The Charity was registered on 11[th] November 2019 and the management committee were elected for the balance of the 2019 year and 2020 to ensure continuity. 

The Constitution is for all intents and purposes treated as the document governing the operation of the Charity. The Management Committee is responsible for furthering the charitable objectives set out in the Constitution. 

Although the officers of the Charity do not undergo any formal training as trustees of a charity they have access to advice in such matters online, from the Charity’s Independent Examiner and currently from the Co-Chair, who has a Masters in Charity Management from St. Mary’s University, Twickenham and works as a Charity consultant. 

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Newland House School Parents Association 

## **OBJECTIVES AND ACTIVITIES** 

The objectives of the Association are: 

- to advance the education of pupils at Newland House School in particular by: 

   - 1) developing effective relationships between the staff, parents and others associated with the school 

   - 2) engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils 

During the year, the Association could only hold one of its events due to the Covid 19 pandemic. It engaged in some fundraising activities including Santa’s grotto gifts, Christmas tree and card sales and took over the on-site uniform shop. 

## **RISK POLICY** 

The Trustees annually review any risks to the Charity and have taken the necessary measures to mitigate any possible risks. 

## **RESERVES POLICY** 

The Association has no operational costs or outgoings other than those associated with events and purchasing small amounts of branded stock for the on-site school uniform shop. Events are planned only if they can raise funds and therefore the need to hold reserves is limited. The trustees plan to review the reserve policy annually in case there is a change to the current cost structure. 

## **DONATIONS POLICY** 

It was agreed at the inaugural meeting of the Association in its current form that all funds raised from charitable activities would be split equally between charitable donations and funding projects for the school to the benefit of the children’s education. Criteria for charitable donations have also been agreed. 

## **FINANCIAL REVIEW** 

The Financial Year to 31 December 2020 proved to be a challenging one for NHSPA, with many of its community and fundraising events cancelled due to the Covid-19 pandemic and the lockdown restrictions. The only event to take place was the March 2020 quiz, which was a huge success and was well attended by the parent body. The quiz raised a profit of £1,890 from ticket sales and bar sales, an increase from £810 the prior year. Thanks to Tim Bowden for a wonderful quiz and the bar team for their efforts during the evening. 

With the school closed to parents, our usual Summer and Christmas Fairs were cancelled, though the NHSPA organised Christmas tree sales and deliveries, Christmas card sales and a visit from Santa with a gift for every child funded by donations from parents. These Christmas initiatives raised £3,617 which went some way to make up for lost revenues from both fairs. In lieu of charitable donations from the NHSPA (with income limited from the lack of events), parents donated seasonal food items to local charity RUILS before Christmas which were gratefully received. 

We were fortunate that the Fireworks company agreed to postpone our booking for one year, so the deposit paid has not been lost. In addition, The Turks Head have agreed to roll the 

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Newland House School Parents Association 

booking until large parties can once again be held, again ensuring that the £250 deposit is not lost. 

The balance of the existing on-site school uniform shop bank account was transferred to the NHSPA and the NHSPA took over the financial operation of the shop. This resulted in a oneoff donation to the NHSPA of £13,179 and further profit during 2020 of £2,315 from the sale of second-hand uniform and school branded items. 

Online fundraising initiatives, including easyfundraising.com and Amazon Smile, have started to generate some income for the Association, £75 to date. 

Expenditure largely focused on purchases for the school. New backdrop curtains (£640) for the main Prep school hall were bought to create a brilliant white background for lighting. Barriers (£1,490) were purchased to assist the school with keeping year group bubbles separate and will be used going forward to cordon off areas for fireworks events. Mobile floodlights (£1,902) were bought to allow after school sports on site during the winter. The Pre-prep new sandpit and accessories (£707) were a huge hit with the younger children. All year groups benefitted from the visits of two contemporary authors during World Book week (£1,154).  Year 6 children once again enjoyed developing their entrepreneurial skills with the Putting Young Minds to Work programme (£2,675). Donations to the Head Boy and Girl’s Charity, REACT, totalled £1,300. 

As a fully volunteer led organisation, overheads remain very low, limited to annual subscriptions to Parentkind, which provides insurance and advice, and PlanSocial, the events allocations and sales online system. 

As a result, the Association finishes the Financial Year for FY20 at a surplus of around £10,867, and with net assets of £23,635. 

## **PLANS FOR FUTURE PERIODS** 

In the light of ongoing Covid-19 restrictions, 2021 looks likely to be a challenging year for the NHSPA. Events, usually the focus of the Association’s activities, will likely remain on hold at least for the first half of the year. Income is likely to be restricted to school shop sales and online initiatives until social distancing regulations are eased. The Trustees are optimistic that the Fireworks event and Christmas Fair will go ahead and will begin planning for these events. With a healthy balance, the Association remains positive that it can maintain its charitable objectives of supporting the education of the pupils at Newland House School should government Covid-19 restrictions remain in place for the whole of 2021. 

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Newland House School Parents Association
TRUSTEES. RESPONSIBILITIES STATEMENT
The trustees are responsible for preparing the Trustees. Annual Report and the financial
slatemenls in accordan(x with applicable law and United Kingdom Accounting Standards
(United Kingdom Generally Accepted Accounting practi￿).
The law applicable to charities in England and Wales requires the trustées to prepare
financial statements for each financial year which give a true and fair view of the stale of
affairs of the charity and ofthe incoming reSoUr￿S and application of resources of the charity
for that period. In preparing these financial statements, the truslees are required to..
select suitsble accounting policies and then apply them consistently.,
observe the methods and principles in the Charities SORP.,
make judgemenls and estimates that are reasonable and prudenL
state whether applicable accounting standards have been followed, subject to any
material departures disclosed and explained in the financial statements;
prepare the financial statements on the going con￿rn basis unless it is inappropriate
to presume that the charity will continue in operation.
The trustees are responsible for keeping proper accounting records that disclose with
reasonable accuracy at any time the financial position of the charity and enable them to
ensure Ihal the financial statements comply with the Charities Act 2011, the Charity
(Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are
also responsible for safeguarding the assets of the charity and hence for taking reasonable
steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on
and signed on their behalf by=
2020.
Helen Lowe
Trustee
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## INDEPENDENT EXAMINER’S REPORT 

TO THE MEMBERS OF NEWLAND HOUSE SCHOOL PARENTS ASSOCIATION 

I report to the trustees on my examination of the accounts of the Newland House Parents Association for the year ended 31[st] December 2020. 

## **Responsibilities and basis of report** 

As the charity trustees of the Association you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (the Act). 

I report in respect of my examination of the Association’s accounts as required under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. 

## **Independent examiner’s statement** 

I have completed my examination.  I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: 

1. Accounting records were not kept in respect of the Society as required by section 130 of the Act; or 

2. That the accounts do not accord with those records; or 

3. That the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than the requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination. 

I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. 

Emma Pitt 

Date: ………………………….…2021 

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## STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 DECEMBER 2020 

||**Unrestricted**<br>**funds**|**Restricted**<br>**income funds**|**Endowment**<br>**funds**|**Total funds**|**Prior year**<br>**funds**|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|**Incoming resources**||||||
|**Income and endowments from:**||||||
|Donations and legacies|13,254|<br>-|-|13,254|<br>1,000|
|Charitable activities|14,979|<br>-|-|14,979|<br>81,579|
|Other tradingactivities|-|-|-|-|-|
|Investments|1|<br>-||1|<br>8|
|Separate material item of income|-|-|-|-|-|
|Other|-|<br>-|<br>-|<br>-|<br>-|
|**_Total _**|28,234|<br>-|<br>-|<br>28,234|<br>82,587|
|**Resources expended**||||||
|**Expenditure on:**||||||
|Raisingfunds|7,157|<br>-|-|7,157|<br>34,110|
|Charitable activities|9,918|<br>-|-|9,918|<br>45,887|
|Separate material item of expense|-|<br>-|<br>-|<br>-|<br>-|
|Other|292|<br>-|-|292|<br>122|
|**_Total_**|17,367|<br>-|<br>-|<br>17,367|<br>80,119|
|||||||
|**Net income/(expenditure) before**<br>**investment gains/(losses)**|10,867|<br>-|<br>-|<br>10,867|<br>2,468|
|Net gains/(losses) on investments|-|-|-|-|-|
|**Net income/(expenditure)**|10,867|<br>-|-|10,867|<br>2,468|
|**Extraordinary items**|-|<br>-|-|-|<br>-|
|**Transfers between funds**|-|-|-|-|-|
|**Other recognised** **gains/(losses):**||||||
|Gains and losses on revaluation of<br>fixed assets for the charity’s own<br>use|-|-|-|-|-|
|Other gains/(losses)|-|-|-|-|-|
|**_Net movement in funds_**|10,867|<br>-|<br>-|<br>10,867|<br>2,468|
|||||||
|**_Reconciliation of funds:_**||||||
|Total funds brought forward|12,768|<br>-|-|12,768|<br>10,300|
|**_Total funds carried forward_**|23,635|<br>-|<br>-|<br>23,635|<br>12,768|



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Newland House School Parents Association 

## BALANCE SHEET AS AT 31 DECEMBER 2020 

||**Unrestricted**<br>**funds**|**Restricted**<br>**income funds**|**Endowment**<br>**funds**|**Total this**<br>**year **|**Total last**<br>**year **|
|---|---|---|---|---|---|
||**£**|**£**|**£**|**£**|**£**|
|**Fixed assets**||||||
|**Intangible assets**|-|<br>-|<br>-|<br>-|<br>-|
|**Tangible assets**|-|-|-|-|-|
|**Heritage assets**|-|<br>-|<br>-|<br>-|<br>-|
|**Investments**|-|<br>-|<br>-|<br>-|<br>-|
|**_Total fixed assets_**|<br>-|-|-|-|-|
|**Current assets**||||||
|**Stocks**|-|<br>-|<br>-|<br>-|<br>-|
|**Debtors**|3,343|<br>-|-|3,343|<br>1,000|
|**Investments**|-|<br>-|<br>-|<br>-|<br>-|
|**Cash at bank and in hand**|22,901|<br>-|-|22,901|<br>15,290|
|**_Total current assets_**|<br>26,244|<br>-|-|26,244|<br>16,290|
|||||||
|**Creditors: amounts falling due**<br>**withinone year**|2,609|-|<br>-|<br>2,609|3,522|
|||||||
|**_Net current assets/(liabilities)_**|<br>23,635|<br>-|-|23,635|<br>12,768|
|||||||
|**_Total assets less current_**<br>**_liabilities_**|<br>23,635|-|<br>**-**|<br>23,635|12,768|
|||||||
|**Creditors: amounts falling due**<br>**after one year (Note 20)**|-|<br>-|<br>-|<br>-|<br>-|
|**Provisions for liabilities**|-|-|-|-|-|
|||||||
|**_Total net assets or liabilities_**|23,635|<br>-|-|23,635|12,768|
|**Funds of the Charity**||||||
|**Endowment funds**|-|||-|-|
|**Restricted income funds**||-|||-|
|**Unrestricted funds**|23,635||-|23,635|<br>12,768|
|**Revaluation reserve**|||||-|
|**_Total funds_**|<br>23,635|<br>-|<br>-|<br>23,635|<br>12,768|



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Newland House School Parents Association 

## NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 DECEMBER 2019 

## **NOTE 1 – ACCOUNTING POLICIES** 

## **Basis of Preparation of the Accounts** 

The accounts (financial statements) have been prepared in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective January 2015) and the Charities Act 2011 and applicable regulations. 

The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the notes to the accounts. 

The Association’s financial year runs from 1[st] January to 31[st] December. 

## **NOTE 2 – DISCLOSURES** 

## **Trustee Remuneration** 

None of the trustees received any remuneration during the year, nor did they claim any expenses. 

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