## **Trustees’ Annual Report for the period**
**From 18/11/19 Period start date To 5/4/21 Period end date**
**Charity name: Werrington Community Library & Wellbeing Centre (WCL&WBC)**
**Charity registration number: 1186406**
## **Objectives and Activities**
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SORP reference
Summary of the Para 1.17 To operate a community led
purposes of the charity Library and wellbeing centre, to
as set out in its tackle loneliness and social
governing document isolation and provide an
extensive range of wellbeing,
lifestyle and health activities.
Summary of the main Para 1.17 and Provision of library services in
1.19
activities in relation to accordance with both national
those purposes for the and local requirements.
public benefit, in Organising and hosting a wide
particular, the activities, range of wellbeing activities and
projects or services sessions for all age groups by
identified in the liaison with statutory, charitable
accounts. and independent organisations.
Both the library services and
wellbeing programme were
severely impacted by the Covid-
19 pandemic, forcing the closure
of premises and cancellation of
planned events but also a review
of what could be offered, on a
restricted basis if necessary,
when regulations and
organisational requirements
allowed.
Statement confirming Para 1.18 Yes, the trustees are mindful of
whether the trustees the guidance.
have had regard to the
guidance issued by the
Charity Commission on
public benefit
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
SORP reference
Para 1.38
Policy on grant making
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Para 1.38
Policy on social
investment including
program related
investment
Our charity, including trustees, is
Para 1.38 solely comprised of volunteers.
Contribution made by
volunteers
A founding principle of the
Other WCL&WBC was that it should be
financially viable through library
charges, room hire charges where
appropriate, and donations. The
trustees are determined to
ensure that it does not rely on
grant funding for anything other
than capital projects, the existing
opportunities for which will have
all been pursued.
The services delivered are all
aimed to support and benefit
both our local and nearby
communities.
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## **Achievements and Performance**
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SORP reference
1. Re-opening the Library,
including on a restricted
basis where necessary,
Summary of the main during the pandemic. This
Para 1.20
achievements of the was eagerly awaited and
charity, identifying the many queries about it were
difference the charity’s raised via social media,
work has made to the personal contact etc as to
circumstances of its when this would happen.
beneficiaries and any 2. Resumption of 9 previous
wider benefits to society weekly wide-ranging
as a whole. services/activities and, a
monthly Police Drop-in
surgery.
3. The introduction of 10 new
services/activities including;
mental health and CBT
support, child development,
advice sessions, dementia
support, counselling,
audiology services, and
supervised parental/child
family time.
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**4. Delivery of a Covid-19 Response Programme consisting of an individual/partner/family counselling programme, respite care to attend if required, and expression though therapeutic art. This utilised external funding (please see below)* and supported 26 residents of our Local Authority area of the Staffordshire Moorlands. 5. Liaison with the neighbouring Primary School Academy and Werrrington Community Coaching to provide affordable, weekly football coaching to local children utilising the school’s external pitches and, the Charity’s recently built, disabled and dementia friendly toilet facility. The main Library building was also used to supply snacks and refreshments. 6. Similarly, the Grassroots Football project utilises the same facilities to hold weekend matches, During the reporting period of 18/11/19 – 5/4/21, 223 support, activity or football sessions were held**
## **Additional information (optional)**
You may choose to include further statements where relevant about:
**Opportunities to meet objectives have been successfully utilised** Achievements against Para 1.41 **given the on-going and changing** objectives set **restrictions during this reporting period which mainly falls within the pandemic timescale During this period and as identified above*, funds have** Performance of **been raised by successful** fundraising activities Para 1.41 **applications for grant funding** against objectives set **from; the National Lottery, Central Government Coronavirus Community Support Fund, Staffordshire County Council “Doing our Bit” funding, and Staffordshire Moorlands Discretionary Grants for postpandemic re-starts. These have all allowed us to run the Covid-19**
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Response Programme and,
maintain sufficient monies for
running costs, maintenance
activities and, importantly,
provide accommodation free of
charge to statutory and third
sector organisations wanting to
deliver community outreach
activities in the locality but for
whom the reduction in revenue
funding has left no or little
budget for room hire.
Finally, funds have been
increased by donations (including
a legacy), photocopying charges
and, modest room hire charges
where appropriate.
Investment performance Para 1.41
against objectives
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## **Financial Review**
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Review of the charity’s Para 1.21
financial position at the
end of the period
Statement explaining the Para 1.22
policy for holding
reserves stating why
they are held
Amount of reserves held Para 1.22
Reasons for holding zero Para 1.22
reserves
Details of fund materially Para 1.24
in deficit
Explanation of any Para 1.23
uncertainties about the
charity continuing as a
going concern
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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The charity’s principal
sources of funds Para 1.47
(including any
fundraising)
Investment policy and
objectives including any Para 1.46
social investment policy
adopted
A description of the Para 1.46
principal risks facing the
charity
Other
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## **Structure, Governance and Management**
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Description of charity’s
trusts:
Type of governing Para 1.25 Constitution
document
(trust deed, royal
charter)
How is the charity Para 1.25 It is a Charitable Incorporated
constituted? Organisation
(e.g unincorporated
association, CIO)
Trustee selection Para 1.25 The trustees are the officers (all
methods including volunteers) holding the positions
details of any of:
constitutional provisions Chair
e.g. election to post or Vice-Chair
name of any person or Treasurer
body entitled to appoint Wellbeing Ordinator
one or more trustees Secretary/Library Co-ordinator
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## **Additional information (optional)**
You may choose to include further statements where relevant about:
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Volunteer Policy
Safeguarding (Child
Policies and procedures Protection Policy)
Para 1.51
adopted for the Safeguarding (Vulnerable
induction and training of Adults) Policy
trustees Equal Opportunities Policy
Fire and Emergency
Procedure
The following have Staffordshire
County Council
policies/statements have also
been adopted –
Volunteer Agreement
Declaration of use of
systems
Acceptable Use policy
Information Governance in
Libraries procedure
WCL&WBC currently has a
committee comprising 9 members
The charity’s (including the 5 trustees) which
organisational structure Para 1.51 meets monthly.
and any wider network Additionally, the trustees meet
with which the charity separately as and when required.
works This structure is currently being
reviewed to ensure maintained
focus on agreed objectives and to
make best use of time.
The charity forms part of the
Werrington Community
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Volunteers Group which
incorporates the Children and
Young Persons Support Group,
both of which are non-charity
community groups. There is a
great deal of commonality of
membership across these two
groups and the WCL&WBC.
WCL&WBC is part of the
Staffordshire County Council’s
Community Managed Libraries
network and liaises with officers
of the County Library Service
regarding national and county
service requirements plus general
service delivery issues. It also
works closely with staff of the
Werrington Village Surgery to
identify wellbeing needs, attract
provider organisations and to
promulgate the services, support
and activities available.
Relationship with any Para 1.51
related parties
Other
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## **Reference and Administrative details**
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Charity name Werrington Community Library and Wellbeing Centre
Other name the charity Abbreviated to WCL&WBC
uses
Registered charity 1186406
number
Charity’s principal Ash Bank Road
address Werrington
Stoke-on-Trent
Staffordshire
ST9 0JS
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## **Names of the charity trustees who manage the charity**
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Name of person (or body)
Dates acted if not for
Trustee name Office (if any) entitled to appoint trustee
whole year
(if any)
David John Chair Werrington Community
1 Twemlow Shaw Library and Wellbeing
Centre
Jean Fryer Vice-Chair Werrington Community
2 Library and Wellbeing
Centre
Donna Jean Treasurer Werrington Community
3 Ruscoe Library and Wellbeing
Centre
Wendy Lorraine Wellbeing Co- Werrington Community
4 Sandbrook ordinator Library and Wellbeing
Centre
Eveline Betty Secretary/Library Werrington Community
5 Johnson Co-ordinator Library and Wellbeing
Centre
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
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Corporate trustees – names of the directors at the date the report was approved **Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee**|**name**
**Dates**|**acted**|**if**|**not**|**for**|
|---|---|---|---|---|---|
||**whole**|**year**||||
**Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above. on behalf of the charity’s trustees**
No electronic signature **Signature(s)** David Shaw available
**Full name(s)** David John Twemlow Shaw
**Position (eg** Chair **Secretary, Chair, etc)**
**Date** 07/02/2022
## WERRINGTON COMMUNITY LIBRARY AND WELLBEING CENTRE
## REGISTERED CHARITY NO. 1186406 RECEIPTS AND PAYMENTS ACCOUNT
## FOR THE PERIOD 1ST NOVEMBER 2019 TO 30TH APRIL 2021
|**Receipts**
**Operating activities to further charity's objectives:**
Grant for building work and capital items
Covid-19 support grants
Donations
**Operating activities to generate funds:**
Library receipts for general activities
Hire of library
Refund of expenses
Miscellaneous income
**Other incoming funds:**
Covid -19 emergency grants
Banking error refunds
**Total receipts**|£
£
78,089
12,160
122
90,371
2,423
445
157
130
6,071
487
9,713
100,084
2021|£
£
78,089
12,160
122
90,371
2,423
445
157
130
6,071
487
9,713
100,084
2021|
|---|---|---|
||||
|||100,084|
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## WERRINGTON COMMUNITY LIBRARY AND WELLBEING CENTRE REGISTERED CHARITY NO. 1186406 RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD 1ST NOVEMBER 2019 TO 30TH APRIL 2021
|**Payments**
**Charitable payments:**
**Charitable activities:**
Counselling and support services
Educational talk
Insurance
**Support costs:**
Office overheads
Cleaning
Security and safety costs
Property repairs
Construction of cabins
Cabin furnishings
Library building work
Signs and minor equipment
**Management and Administration:**
Banking error payments
Miscellaneous expenses
**Total payments**
**Net of receipts**
**Cash funds at 1st November 2019**
**Cash funds at 30th April 2021**|£
£
11,618
125
624
1,132
515
586
463
76,109
3,809
834
1,042
487
735
98,079
98,079
2,005
19,550
21,555
2021|£
£
11,618
125
624
1,132
515
586
463
76,109
3,809
834
1,042
487
735
98,079
98,079
2,005
19,550
21,555
2021|
|---|---|---|
||||
|||98,079|
|||2,005
19,550|
|||21,555|
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## REPORT TO THE TRUSTEES/MEMBERS OF WERRINGTON COMMUNITY LIBRARY AND WELLBEING CENTRE
ON ACCOUNTS FOR THE PERIOD ENDED 30TH APRIL 2021
SET OUT ON PAGES 4 TO 6
## **Respective responsibilities of trustees and examiners**
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
- examine the accounts under section 145 of the Charities Act,
- to follow the procedures laid down in the general Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act, and
- to state whether particular matters have come to my attention.
## **Basis of independent examiner's statement**
My examination was carried out in accordance with general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'true and fair' view and the report is limited to those matters set out in the statement.
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## REPORT TO THE TRUSTEES/MEMBERS OF WERRINGTON COMMUNITY LIBRARY AND WELLBEING CENTRE
ON ACCOUNTS FOR THE PERIOD ENDED 30TH APRIL 2021 SET OUT ON PAGES 4 TO 6
## **Independent examiner's statement**
In connection with my examination, no matter has come to my attention:
- (1) which gives me reasonable cause to believe that in any material respect, the requirements:
- to keep proper accounting records in accordance with section 130 of the Charities Act;
- to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
- (2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
## _Simon J Atherton_
Dated: 28th February 2022
_Simon J Atherton SJA Accounting Services 11, Uplands Drive Werrington Stoke on Trent Staffordshire. ST9 0LG._
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