DocuSign Envelope ID: F86287CD-36A1-41A3-906B-DC77AE001FB6
Trustees’ Annual Report for the period
From 01/05/2020 To 30/04/2021
Charity name: Ipswich Greyfriars Round Table Charitable Trust Fund
Charity registration number: 1186366
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To make charitable donations to local charities and individuals |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Door to door bucket collections at Christmas with a Reindeer float limited to 15 nights from the beginning of December Fund raiding via online charitable giving apps during this time. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | The trustees believe the objectives and activities of the charity meet the guidance issued by the Charity Commission |
Additional information (optional) You may choose to include further statements where relevant about:
SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
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Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The period of fund raising in December with a large Reindeer float playing seasonal music has become a tradition in and around the Ipswich area. It tours a different area in the community on each evening of activity. The population of each area look forward to seeing “Rudolph” and it has become tradition in the local area. The annual progress is widely followed and advertised in the local printed press as well as online. Over the years the Round Table has been able to support many local causes often those which are too small to attract the attention of other, larger, charities. |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
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Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Ipswich Round Table Charitable Trust Fund has a successful fundraising campaign in December 2020 and with the funds included prior to the charity being formed was able to make donations of £27,567 to local causes. Within the reporting year |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | There is no policy for holding reserves, h the aim is to donate all income. Any reserves held at the year end are the result of timing differences. |
| Amount of reserves held | Para 1.22 | At the end of the reporting period there were reserves of £5,333 |
| Reasons for holding zero reserves |
Para 1.22 | |
| Details of fund materially in deficit |
Para 1.24 | |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facing the charity |
Para 1.46 | |
| Other |
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Ipswich Greyfriars Round Table Charitable Trust (Reg No: 1186366) Accounts for the year to 30th April 2021 Pages for the Chairty Commission
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Independent Examiners Report to the Trustees of Ipswich Greyfriars Round Table Charitable Trust (Reg No: 1186366)
I report on the accounts of the charity for the year0ended 30th April 2021, which are set out on the following pages.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under Section 144(2) of the Charities Act 2011 (the Charities Act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under Section 145 of the Charities Act;
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to follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the Charities Act; and
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to state whether particular matters have come to my attention.
Basis of independent examiners' report
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a 'true and fair view' and the report is limited to those matters set out in the statement below.
Independent examiner's statement
In connection with my examination, no material matters have come to my attention which gives me cause to believe that in any material respect:
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accounting records were not kept in respect of the charity as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair view' which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Ian Gorham (FCCA) 257 Colchester Road Ipswich IP4 4SH
Date:
14/2/2022
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Ipswich Greyfriars Round Table Charitable Trust
(Reg No: 1186366)
Statement of Financial Activity Year-ended 30th April 2021
| Restricted | Restricted | |||||
|---|---|---|---|---|---|---|
| Recommended categories by | Unrestricted | income | Endowment | Prior year | ||
| activity | Note | funds | funds | funds | Total funds | funds |
| £ | £ | £ | £ | £ | ||
| Incoming resources | ||||||
| Income and endowments from: | ||||||
| Donations and legacies | - | - | - | - | - | |
| Charitable activities | 16,130 | - | - | 16,130 | - | |
| Other trading activities | - | - | - | - | - | |
| Investments | - | - | - | |||
| Separate material item of income | 2 | 16,660 | - | - | 16,660 | - |
| Other | 792 | - | - | 792 | - | |
| Total | 33,582 | - | - | 33,582 | - | |
| Resources expended | ||||||
| Expenditure on: | ||||||
| Staff costs | 3 | - | - | - | - | - |
| Charitable Grnts and donations | 27,567 | - | - | 27,567 | - | |
| Expenses incurred in raising funds | 682 | - | - | 682 | - | |
| Other | - | - | - | - | - | |
| Total | 28,249 | - | - | 28,249 | - | |
| Net income/(expenditure) before investment | ||||||
| gains/(losses) | 5,333 | - | - 5,333 |
- | ||
| Net gains/(losses) on investments | - | - | - - |
- | ||
| Net income/(expenditure) | 5,333 | - | - 5,333 |
- | ||
| Extraordinary items | - | - | - - |
- | ||
| Transfers between funds | - | - | - - |
- | ||
| Other recognised gains/(losses): | ||||||
| Gains and losses on revaluation of fixed assets for the | ||||||
| charity’s own use | - | - | - - |
- | ||
| Other gains/(losses) | - | - | - - |
- | ||
| Net movement in funds | 5,333 | - | - 5,333 |
- | ||
| Reconciliation of funds: | ||||||
| Total funds brought forward | 6 | - | - | - - |
- | |
| Total funds carried forward | 5,333 | - | - 5,333 |
- |
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Ipswich Greyfriars Round Table Charitable Trust (Reg No: 1186366) Balance Sheet as at 30th April 2021
| Note Current assets Debtors Cash at bank and in hand Total current assets Creditors: amounts falling due within one year Net current assets/(liabilities) Total net assets or liabilities Funds of the Charity Endowment funds (Note 27) Restricted income funds (Note 27) Unrestricted funds 5 Revaluation reserve Total funds |
Unrestricted funds Restricted income funds Endowment funds Total this year Total last year £ £ £ £ £ - - - - - 19,920 - - 19,920 - 19,920 - - 19,920 - - - - - - 19,920 - - 19,920 - 19,920 - - 19,920 - - - - - - - 5,333 - 5,333 - - 5,333 - - 5,333 - |
|---|---|
These accounts were approved on behalf of the Trustees and were signed on its behalf by:
| Signature | Print Name | Date of approval |
|
|---|---|---|---|
| Chair | Glenn Williamson | 15/2/2022 | |
| Treasurer | Paul Bewley | 14/2/2022 |
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Ipswich Greyfriars Round Table Charitable Trust (Reg No: 1186366) Notes to the Accounts Year-ended 30th April 2021
Note
1 Accounting Policies
Basis of preparing the financial statements
The financial statements of the charitable company, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP (FRS 102) 'Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2015)', Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland' and the Charities Act 2011.The financial statements have been prepared under the historical cost convention.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view'. This departure has involved following the Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
The financial statements are prepared on a going concern basis under the historical cost convention, modified to include certain items at fair value. The financial statements are presented in sterling which is the functional currency of the charity and rounded to the nearest pound.
Income
All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably.
Expenditure
Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an accruals basis and has been classified under headings that aggregate all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activities on a basis consistent with the use of resources.
Fund accounting
Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees.
Restricted funds can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes.
DocuSign Envelope ID: C8C67CB5-3A3D-4E4E-96E0-E23F950C141A
Ipswich Greyfriars Round Table Charitable Trust (Reg No: 1186366) Notes to the Accounts Year-ended 30th April 2021
Note
Endowment funds represent those assets which must be held permanently by the charity, principally freehold land and buildings.
Trustees' Remuneration and Benefits
There were no trustees' remuneration or other benefits for the period ended 30th April 2021.
Trustees' expenses
There were no trustees' expenses paid for the period ended 30th April 2021.
2 Separate material item of income
Separate material item of income represents the balance of charitable funds raised by Ipswich Greyfriars Round Table prior to the creation of the trust and was transferred to the trust for administration and distribution.
3 Staff Costs
No staff are emplyed or engaged, all activity is completed on a voluntary basis.
4 Debtors 2021
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Sundry Debtors
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5 Creditors 2021
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Sundry Creditors
-
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DocuSign Envelope ID: C8C67CB5-3A3D-4E4E-96E0-E23F950C141A
Ipswich Greyfriars Round Table Charitable Trust (Reg No: 1186366) Notes to the Accounts Year-ended 30th April 2021
Note
6 Movement in Funds
| Unrestricted funds General fund |
At 01/04/2020 Net movement in funds At 30/04/2021 - 5,333 5,333 - 5,333 5,333 |
|---|---|
Net movement in funds, included in the above are as follows:
| Unrestricted funds General fund Total Funds |
Incoming Resources Gains & Movement resources expended losses in funds £ £ £ £ 33,582 (28,249) - 5,333 33,582 (28,249) - 5,333 |
|---|---|
DocuSign Envelope ID: F86287CD-36A1-41A3-906B-DC77AE001FB6
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Unincorporated Association |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Nominated and voted on |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction Para 1.51 and training of trustees The charity’s organisational structure and any wider Para 1.51 network with which the charity works Relationship with any related Para 1.51 parties Other
Reference and Administrative details
| Charity name | Ipswich Freyfriars Round Table Trust Fund |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1186366 |
| Charity’s principal address | Marchesi House 4 Embassy Drive Edgbaston Birmingham B15 1TP |
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Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Glenn Williamson | Chair | Round Table members | ||
| Paul Bewley | Treasurer | Round Table members | ||
| Lewis Good | Membership | Round Table members | ||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
DocuSign Envelope ID: F86287CD-36A1-41A3-906B-DC77AE001FB6
Funds held as custodian trustees on behalf of others
Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) | Names and addresses of advisers (Optional information) |
|---|---|---|
| Type of adviser Name Address |
||
| Accountant | Ian Gorham | 257 Colchester Road Ipswich IP4 4SH |
| Name of chief executive or names of senior staff members (Optional information) | ||
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
DocuSign Envelope ID: F86287CD-36A1-41A3-906B-DC77AE001FB6
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s) Full name(s) Glenn Williamson Position (eg Secretary, Chair Chair, etc) Date 15/2/2022