Trustees’ Annual Report for the period
From 1 April 2023 To 31/3/2024
Charity name: EBS Counselling
Charity registration number: 1186362
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | A confidential counselling service in Eastleigh and the surrounding areas including Southampton to all those aged over the age of 18 years who are in need of non-judgemental emotional support. To promote understanding of both physical and mental well-being. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Counselling service offering one-to-one counselling as requested, contributing to community well-being in our area of operation. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Ensuring our work delivers our aims we review our aims, objectives and activities each year. This review looks at what we achieved and the outcomes of our work in the previous 12 months. The review looks at the success and benefits they have brought to those groups of people we are set up to help. The review also helps us ensure our aim, objectives and activities remained focused on our stated purposes. We have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing our aim and objectives and in planning our future activities. In particular, the trustees consider how planned activities will contribute to the aims and objectives they have set. |
Additional information (optional)
| You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: | You may choose to include further statements where relevant about: |
|---|---|---|
| SORP reference | ||
| Policy on grant making | Para 1.38 | We do not make grants to other organisations |
Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | The charity has seen over 60 clients in this period via face-to-face or remote counselling via WhatsApp, FaceTime or Zoom. Feedback from clients has been positive and we have had very good reviews on Evaluation Sheets of the benefits that individuals have received with their time with the Charity. Referrals are from individuals, GP surgeries and Mental health professionals. Reasons for Counselling are for a number of reasons including loss, family challenges and life challenges |
Additional information (optional) You may choose to include further statements where relevant about:
Achievements against objectives set |
Para 1.41 |
The overall objective is to provide counselling for members of the community however they need the service; we do not break this down into any more detailed categories, and therefore there are no comparisons to be made |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | See above |
| Investment performance against objectives |
Para 1.41 | See above |
Other
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | Income £17489.23 Expenditure £17103.96 |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A reserve policy was introduced this year and states that £7000 will be held in reserve by the Charity to ensure that adequate funds are available in the event of unbudgeted challenges. This will ensure that the Charity has financial resilience and the capacity to respond to unforeseen financial circumstances. |
| Amount of reserves held | Para 1.22 | £7000 |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal sources of funds (including any fundraising) |
Para 1.47 |
Voluntary donations from clients receiving counselling |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | n/a |
| A description of the principal risks facing the charity |
Para 1.46 | 1. The rising cost of suitable accommodation for counselling encounters, as the proportion of face-to-face meetings increases. 2. Ensuring we have sufficient funds to continue to run the Charity |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Foundation Model Constitution |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | CIO |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | A Trustee is appointed by a resolution passed at a properly convened meeting of the Charity Trustees. References x 2 and a DBS must be undertaken. |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees |
Para 1.51 |
A Handbook of Procedures, Induction and Training, together with details of the Service’s Organisation and Responsibilities is provided to all volunteers and trustees to maintain consistent performance and delivery. |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | See above |
| Relationship with any related parties |
Para 1.51 | None |
| Other |
Reference and Administrative details
| Charity name | EBS Counselling |
|---|---|
| Other name the charity uses | |
| Registered charity number | 1186362 |
| Charity’s principal address | 68 Monarch Way West End Southampton SO30 3JR |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| Nicola Beale | Secretary | April 23 to January24 | ||
| Lorna Jenkins | Treasurer | |||
| Cheryl Nicholls | ||||
| Julie Williams | Chair | |||
| Kash Chail | January24 to March 24 | |||
| Alex Bassett | February24 to March 24 | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
Type of Name Address adviser
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (eg Secretary, Chair, etc)
Date
Charity Name No (if any) EBS COUNSELLING 1186362 Receipts and payments accounts CC16a For the period Period start date Period end date To from 01.04.2023 31.03.2024
| Section A Receipts and payments | ||||
|---|---|---|---|---|
| A1 Receipts Donations 8,697 Grants - Bank Interest 488 Client donations 7,902 Miscalleneous receipts 402 17,489 - - Sub total - Total receipts 17,489 A3 Payments Supervision 5,400 Counsellors' expenses 447 Mobilephone,internet & IT costs 1,170 Officers' expenses 485 Insurance 170 Membership 28 Admin. Assistance 3,868 Training 405 Room Hire 4,401 Bank charges 60 Miscellaneous expenses 670 Sub total 17,104 - - Sub total - Total payments 17,104 Net of receipts/(payments) 385 A5 Transfers between funds A6 Cash funds last year end 20,758 Cash funds this year end 21,143 Unrestricted funds to the nearest £ Sub total(Gross income for AR) A2 Asset and investment sales, (see table). A4 Asset and investment purchases, (see table) |
to the nearest £ - - - - - - - - - - - - Restricted funds |
to the nearest £ Endowment funds |
Total funds to the nearest £ |
Last year to the nearest £ |
| - - - - - - - - - |
8,697 - 488 7,902 402 - - - - 17,489 |
577 | ||
| 300 | ||||
| 138 | ||||
| 10,481 | ||||
| 1,095 | ||||
| - | ||||
| - | ||||
| - | ||||
| - | ||||
| 12,591 | ||||
| - - - |
- - - |
|||
| - | ||||
| - | ||||
| 17,489 | ||||
| - | 12,591 | |||
| - - - - - - - - - - - |
5,400 447 1,170 485 170 28 3,868 405 4,401 60 670 17,104 |
5,250 | ||
| 142 | ||||
| 446 | ||||
| 670 | ||||
| 495 | ||||
| 25 | ||||
| 769 | ||||
| 3,940 | ||||
| 72 | ||||
| 170 | ||||
| 11,979 | ||||
| - - - |
- - - |
|||
| - | ||||
| - | 17,104 | 11,979 | ||
| - - - - |
385 - 20,758 21,143 |
612 | ||
| - | ||||
| 20,146 | ||||
| 20,758 |
Section B Statement of assets and liabilities at the end of the period
| Categories B1 Cash funds B2 Other monetary assets B3 Investment assets B5 Liabilities B4 Assets retained for the charity’s own use Signed by one or two trustees on behalf of all the trustees |
Details CAF Bank accounts Details Details Details Details Signature Total cash funds (agree balances with receipts and payments account(s)) L M Jenkins |
to nearest £ to nearest £ 20,674 469 - - - - 20,674 469 Agreement Error Agreement Error to nearest £ to nearest £ - - - - - - - - - - - - Cost (optional) - - - - - Cost (optional) - - - - - - - - - - - - - Print Name Lorna Jenkins - Treasurer Unrestricted funds Restricted funds Unrestricted funds Restricted funds Fund to which asset belongs Fund to which asset belongs Fund to which liability relates Amount due (optional) |
to nearest £ Endowment funds |
|---|---|---|---|
| - | |||
| - | |||
| - | |||
| - | |||
| OK | |||
| to nearest £ Endowment funds |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| Current value (optional) |
|||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| - | |||
| When due (optional) |
|||
| Date of approval |
|||
| L M Jenkins | Lorna Jenkins - Treasurer | 17th April 2024 | |