## **Trustees’ Annual Report for the period** **From April 2024 Period start date To April 2025** **Charity name: Shipston on Stour and District Local Historical Society** ## **Charity registration number:1186347** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE PRESERVATION OF
OBJECTS OF HISTORIC
INTEREST FOR PUBLIC
INSPECTION AND THE
ADVANCEMENT OF
EDUCATION AND LEARNING
PARTICULARLY AMONGST
THE RESIDENTS OF
SHIPSTON-ON-STOUR AND
DISTRICT AND
PARTICULARLY IN THE
SPHERE OF LOCAL HISTORY.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or
services identified in the
accounts.|Para 1.17 and
1.19|Museum that is open to the public
showcasing items and encouraging people
to learn about local history. Outreach with
local schools and clubs| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees feel the charity has had good
public benefit| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference The museum does not make grants Para 1.38 Policy on grant making A small level of investment of program Para 1.38 related items was undertaken |Policy on social investment
including program related
investment||| |---|---|---| |Contribution made by
volunteers|Para 1.38|Volunteers have contributed to the running
of the charity by manning the museum and
creating outreach tools. Volunteers have
also helped with item inventory and policy
decisions. Volunteers have helped with
outreach and talks| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The charity saw over 500 visitors over the
open period for the museum. People have
come from many counties and we have
encouraged volunteering from young
people and those with disabilities.
The outreach with schools has been
invaluable and we continue to try and reach
out to more schools and local groups.
Several local community groups have
visited and trustees have held talks for
groups such as the WI, the brownies and
the local Probus group.
We have also held three talks to the public
and conducted two walking talks and will
continue to do so
We are working towards accreditation and
have a new mentor to help| ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|Not all goals were met but we continue to
make progress| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|Fund raising has been successful, we
continue to find new ideas to raise funds| |Investment performance
against objectives|Para 1.41|| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|Financially viable with a surplus in the bank
to cover bills that are pending and public
liability. New surplus savings account
created to gain better interest rates and
keep the surplus separate from the day to
day running account.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Surpluses are held to cover the bills for the
lease period should enough money not be
made to cover them. This is held in a
separate savings account| |Amount of reserves held|Para 1.22|Currently reserves are around 9000 to
cover rent and storage for two years should
we have to start paying, there would
currently be a shortfall should rental be at
teh advised 10,000 PA| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially in
deficit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No current concerns| **Additional information (optional)** You may choose to include further statements where relevant about: |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principally public talks and walking talks,
selling of surplus sales particulars ,
merchandise and visitor donations| |---|---|---| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No intentions to invest| |A description of the principal
risks facing the charity|Para 1.46|Principal risks are that the lease has a
clause whereby we can be closed at short
notice for the next three years so could
need to find new premises and or storage
at short notice.
Other risks are lack of footfall| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|**Governing document runs as a Trust**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charity is run as a CIO**| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee selection is by trustees by**
**private election**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |Policies and procedures
adopted for the induction
and training of trustees|Para 1.51|New procedures for the inventory of
photos, items and written matter have been
adopted| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has one new trustee, dealing
with talks and also publicity. Current
trustees co-opted for another term.
David Burge founding member died in 2024| |Relationship with any
related parties|Para 1.51|none| |Other||| ## **Reference and Administrative details** |Charity name|Shipston on Stour and District Local Historical society| |---|---| |Other name the charity uses|Shipston Museum| |Registered charity number|1186347| |Charity’s principal address|Clark House
West Street
Shipston on Stour
CV36 4EL| ||| ## **Names of the charity trustees who manage the charity** |1
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3
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6
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee(if any)**| |---|---|---|---|---| ||BekkyHillman|Chair||| ||Martin Russell|Deputychair||| ||Rebecca Ashley|Deputychair||| ||David Burge|trustee|April 2024-November
2024|| ||Michaela Davis|Treasurer||| ||Stephen Hartley|Trustee||| ||Rosa Fitt Conway|Trustee||| ||Stefan Lang|Trustee|September 2024 to date|| ||Jo Ashely|Trustee|April 2024-September
2024|| ||Susan walker|Trustee|November 2024 to date|| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| |||||| – Corporate trustees names of the directors at the date the report was approved **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets ## **Additional information (optional)** ## **Names and addresses of advisers (Optional information)** |**Type of**|**Name**|**Address**| |---|---|---| |**adviser**||| **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**||| |---|---|---| ||Bekky Hillman|Michaela Davis| ||
Chair|Treasurer| |||| |||| **Shipston on Stour and District Local History Society Accounts for year ending March 2024** Talks ## **Receipts and payments account 2023 – 2024** |**Receipts**
Talks
Friends of museum payments
Donations
**Total receipts**
**Payments**
Materials for museum
Utilities
Council Tax
Insurance
Membership to AIM
Refreshments
IT
DBS check
**Total Payments**
Net receipts less payments
Cash funds last year end
Cash funds this year end|41.00
88.00
3,720.15
**£3,720.15**
434.35
149.59
138.33
100.80
71.00
50.42
1,210.55
18.00
**£2,173.04**
1,547.11
8,657.04
10,204.15| |---|---|