## **Trustees’ Annual Report for the period**
## **From April 2023 Period start date To Period end date**
## **April 2024**
## **Charity name: Shipston on Stour and District Local Historical Society Charity registration number:1186347**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|THE PRESERVATION OF
OBJECTS OF HISTORIC
INTEREST FOR PUBLIC
INSPECTION AND THE
ADVANCEMENT OF
EDUCATION AND LEARNING
PARTICULARLY AMONGST
THE RESIDENTS OF
SHIPSTON-ON-STOUR AND
DISTRICT AND PARTICULARLY
IN THE SPHERE OF LOCAL
HISTORY.|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Museum that is open to the public
showcasing items and encouraging people
to learn about local history. Outreach with
local schools and clubs|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|The trustees feel the charity has had good
public benefit with both the museum and
talks to groups and the public.|
## **Additional information (optional)** You may choose to include further statements where relevant about:
||SORP reference||
|---|---|---|
|Policy on grant making|Para 1.38|The charity has not made or applied for
grants|
|Policy on social investment|Para 1.38|The charity has not made or applied for any
social investment|
|including program related
investment|||
|---|---|---|
|Contribution made by
volunteers|Para 1.38|Volunteers have contributed to the running
of the charity by manning the museum and
creating outreach tools. Volunteers have
also helped with item inventory and policy
decisions. Volunteers have created displays
in the museum. .|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|The outreach with schools has been
invaluable and we continue to try and reach
out to more schools and local groups.
We have also held talks to the public and will
continue to do so
Museum opened in July and remained open
until the end of September.|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|Achievements against
objectives set|Para 1.41|Not all goals were met but they all have
been worked towards , the major goals of
opening was achieved.|
|Performance of fundraising
activities against objectives
set|Para 1.41|Fund raising was sufficient but we have new
ideas and hopefully next season will see
more fund raising activities|
|Investment performance
against objectives|Para 1.41||
Other
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|Financially viable with a surplus in the bank
to cover bills that are pending and public
liability|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|Surpluses are held to cover the bills for the
lease period should enough money not be
made to cover them. Investment in a laptop,
printer and sundries this year. Next year we
may have to start paying for storage due to a
change in ownership|
|Amount of reserves held|Para 1.22|Currently reserves are around 8000|
|Reasons for holding zero
reserves|Para 1.22|**N/A**|
|Details of fund materially in
deficit|Para 1.24|**N/A**|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|No current concerns|
|**Additional information (optional)**
You may choose to include further statements|**Additional information (optional)**
You may choose to include further statements|where relevant about:|
|---|---|---|
|The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|Principally donations by visitors but next
year sales of merchandise, public talks and
school outreach|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|No intentions to invest|
|A description of the principal
risks facing the charity|Para 1.46|Principal risks are that the lease won’t be
secured|
|Other|||
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|**Governing document runs as a Trust**|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**Charity is run as a CIO**|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|**Trustee selection is by trustees by**
**private election**|
## **Additional information (optional)**
|**Additional information (optional)**|**Additional information (optional)**||
|---|---|---|
|You may choose to include further statements||where relevant about:|
|Policies and procedures
adopted for the induction and
training of trustees|Para 1.51|New procedures for the inventory of photos,
items and written matter have been adopted|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|The charity has four new trustees, three of
whom are ordinary members and the fourth
a treasurer. Current trustees co-opted for
another term|
|Relationship with any related
parties|Para 1.51|none|
|Other|||
## **Reference and Administrative details**
|Charity name|Shipston on Stour and District Local Historical society|
|---|---|
|Other name the charity uses|Shipston Museum|
|Registered charity number|1186347|
|Charity’s principal address|Clark House
West Street
Shipston on Stour
CV36 4EL|
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## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||BekkyHillman|Chair|||
||Martin Russell|Deputychair|||
||Rebecca Ashley|Deputychair|||
||David Burge|Ordinarytrustee|||
||Michaela davis|Treasurer|From September 2023||
||Stephen Hartley|Ordinarytrustee|From September 2023||
||Jo Ashley|Ordinarytrustee|From September 2023||
||Rosa Fitt-Conway|Ordinarytrustee|From September 2023||
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– Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
**Trustee name Dates acted if not for whole year**
## **Funds held as custodian trustees on behalf of others**
Description of the assets held in this capacity
Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
**Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
|**Signature(s)**
**Full name(s)**
**Position (eg Secretary,**
**Chair, etc)**
**Date**|B.hillman|M. Russell|
|---|---|---|
||Bekky Hillman|Martin Russell|
||
Chair|Deputy chair|
||2/10/2024||
||2/10/2024||
## **Shipston on Stour and District Local History Society Accounts for year ending March 2023**
## **Receipts and payments account 2022 – 2023**
## **Receipts**
|Lecture|124.00|
|---|---|
|Founder Members payments|18.00|
|Donations|272.50|
|**Total receipts**|**414.50**|
|**Payments**||
|Materials|79.90|
|Cleaning materials|5.90|
|Insurance|100.80|
|Historical society|16.00|
|**Total Payments**|**202.60**|
|Net receipts less payments|211.90|
|Cash funds last year end|8,445.14|
|Cash funds this year end|8,657.04|