Chair: Rebekah Stephenson Treasurer: Hetty Mercer Secretary: Suzy Singleton
**Ducklings Preschool Creaton CIO** 18 Welford Road, Creaton, NN6 8NH Charity Number: 1186340
## **– – Ducklings Preschool Creaton CIO Trustees Annual Report 2021/2022**
## Overview
Ducklings provides child-led, early years education & holiday club for children aged 2 to 11 years. We work in partnership with families to enhance the lives and experiences of the children in our care, and pride ourselves on offering an environment where individuals can flourish.
The setting is regulated by Ofsted and governed by a board of trustees. The trustees oversee the work of the setting manager and officer manager, who are responsible for the day to day running of the setting. Trustees are appointed by resolution at a properly convened meeting and are subject to suitability checks and confidentiality agreements. They follow the foundation model constitution.
## Income Analysis
The charity performed well in 2021-2022 with an income over expenditure of £53,731.23. This was largely attributed to the addition of wrap around care, school holiday club and new families registering.
- The school year began with 46 children on register, attending 696 hours per week.
- The school year closed with 57 children on register, attending 1090 hours per week.
- The increased number of children on register saw the budget for all services income exceeded during the financial year.
The independent guidance counsellor hiring our spare office provided a healthy income over the year, with no expenses, and we were sorry to hear this will not continue in 2022-2023 owing to a career change by the counsellor. We will endeavour to look for further opportunities to acquire income from this available space.
Small but regular contributions from fundraising schemes such as Amazon Smile, Local Lotto, etc, raised a respectable £700.00. Staff led fundraising events included the Halloween Party and Christmas raffle, which we were lucky to receive match funding for, and raised a further £400.00.
The charity benefited from two large anonymous donations for which we are extremely grateful. These donations will be used to further the educational resources available to the children and the spend of donated funds will be accounted for in separate journals.
Total income for the year finished 51% over budget.
## Expenditure Analysis
Total expenditure for the year was £146,632.93 which was 11% over budget.
Employment costs as a total were 1% over budget for the year.
The billing issue on gas and electricity was resolved in 2021-2022 and the back billing for these accounts has now been issued and brought up to date. The high expenses exceeded our budget for this financial year but is most likely indicative of the expected increased costs in 2022-2023.
Expenses on Craft Consumables were over double the budget, and this can be attributed to the holiday clubs where craft activities were extremely popular. Going forward a higher craft budget will be in place.
Office Equipment expenses were over budget as a new laptop was needed for our SENCO officer and we procured additional tablets for staff to use in the setting for Tapestry observations. Both
investments have made a vast difference to staff in enabling them to carry out work as they need to without the restriction of tablet availability or poor performing tech.
The financial success of the year allowed us to spend over budget on staff training and an increased budget will be maintained into the new financial year.
Healthy income also led to the introduction of regular dance lessons on a Thursday morning. This has been a fantastic addition to the settings offering and one we hope to continue with, and expand upon, with further ‘curriculum enhancing’ experiences.
The breakdown of what was formerly known as ‘sundries’ expenditure has provided a much clearer view of where this money is being spent. The more detailed expenditure categories will continue, and information gathered from 2021-2022 has been used to produce a more realistic budget for 2022-2023.
The budget for the next school year is outlined on the following pages and the additional income and expense categories can be viewed there.
## 2022-2023 School Year
The new school year will begin with 54 children on register, attending 1055 hours per week. This is a very healthy starting position from previous years and is reflected in the budget.
Like all businesses and individuals, the charity should expect to feel the impact of cost-of-living increases in 2022-2023. We can help to mitigate some of these expenses by looking for opportunities to gain income from the spare office, having a fundraising drive with committee support and encouraging people to recommend Ducklings – both as a preschool and holiday club - to family and friends.
The Cost of Delivery for 2022-2023 (average cost per hour of childcare for all children) is £3.69.
It is expected that the preschool will make a profit of £40,000.00 in 2022-2023. This view is driven by the number of childcare hours being provided at the time of the budget, and large increases to club hours. It is reasonable to expect that the number of childcare hours will fluctuate throughout the year and that budgeted expenses may be exceeded due to cost-of-living rises.
## Equity
We start the year with an accumulated fund of £161,246.23
The contingency fund for 2022-2023 is £56,448.68
## Summarised on following pages:
Income & Expenditure Statement, and Balance Sheet, for the year ended 31 August 2022
Contingency fund
Budget 2022-2023
Drafted by: Danielle Widdowson-Fuller, Office Manager
Reviewed and signed off by: Hetty Mercer, Treasurer
## - DUCKLINGS PRE SCHOOL CREATON CIO
Registered Charity Number 1186340
## Income and Expenditure Statement for the year ended 31st August 2022
||Current|Year 2022|Prior Year|2021|
|---|---|---|---|---|
|**Income**|£|£|£|£|
|Preschool Fees|46,979.20||25,620.30||
|PAYG|3,773.50||0.00||
|Preschool Funding|88,067.82||61,491.99||
|EYPP|472.74||0.00||
|HNF|10,224.00||0.00||
|Breakfast & After School Club|6,545.00||0.00||
|Holiday Club|21,454.93||0.00||
|Meals|6,587.50||3,608.20||
|NMRU - Milk|698.40||0.00||
|Childrens Uniform|257.00||0.00||
|Room Hire|2,523.50||244.00||
|Interest|34.30||3.69||
|Fundraising INC|1,123.71||484.68||
|Donations|10,122.56||-29.00||
|Educational Skills Funding|1,500.00||59.00||
|Donation from Creaton Preschool|(1031780)||84,175.87||
|**Total Income**||**200,364.16**||**175,658.73**|
|**Direct Expenses**|||||
|Food|2,821.32||1,274.66||
|Milk|698.40||0.00||
|Children's Uniform|199.00||0.00||
|**Total Direct Expenses**||**3,718.72**||**1,274.66**|
|**GROSS INCOME OVER**|||||
|**EXPENDITURE**||**196,645.44**||**174,384.07**|
|**Expenses**|||||
|Employment costs|107,797.14||53,321.61||
|Utilities|11,008.10||7,506.41||
|Rent & Rates|2,000.00||0.00||
|Insurance|838.19||0.00||
|Registrations & Licensing|338.43||0.00||
|Finance|149.04||0.00||
|Health & Safety|1,041.93||0.00||
|Office|2,133.88||607.76||
|SALT, SEND & EYPP|2,782.68||1,299.00||
|Curriculum Enhancement|480.00||0.00||
|Play Equipment|2,784.96||1,479.57||
|Consumables (Craft)|1,456.21||600.33||
|Hygiene and Cleaning|964.46||0.00||
|Other Setting Costs|1,318.14||1,698.79||
|Other Staff Costs
2,398.62
Other Costs
5,422.43
**Total Expenditure**
**142,914.21**
**Surplus**
**53,731.23**
**Cash**
Opening cash balance
_01-Sep-21_
107,515.00
Add current year surplus:
53,731.23
Closing cash balance
_31-Aug-22_
161,246.23
Balance Sheet for the year ended 31st August 2022
**Current Assets**
Current Account
65,749.19
Savings Account
93,613.44
Petty Cash
8.12
Deposits not cleared
3,489.89
**Total Current Assets**
**162,860.64**
**Current Liabilities**
Payments not cleared
1,614.41
**Total Current Liabilities**
**1,614.41**
**Total Net Assets**
**161,246.23**
**FINANCED BY**
**Accumulated Fund**
107,515.00
**Income over expenditure current year**
53,731.23
**TOTAL EQUITY**
**161,246.23**
**Ducklings Pre-School- Running Costs Contingency- 3 Months**
Forecast Runnings Costs 2022-2023
/ 12
3 months estimated running costs (x3)
**Ducklings Pre-School- TOTAL Contingency Fund**
Redundancy
3 months estimated running costs (x3)
**TOTAL CONTINGENCY**|355.60
0.00
**66,869.07**
**107,515.00**
_31-Jan-20_
0.00
107,515.00
_31-Aug-20_
107,515.00
43,935.86
63,579.14
0.00
0.00
**107,515.00**
0.00
**0.00**
**107,515.00**
0.00
107,515.00
**107,515.00**
£ 167,786.71
£ 13,982.23
**£ 41,946.68**
£ 14,502.00
£ 41,946.68
**£ 56,448.68**|**66,869.07**|
|---|---|---|
|||**107,515.00**|
|||0.00
107,515.00|
|||107,515.00|
|||**107,515.00**
**0.00**|
|||**107,515.00**|
|||0.00
107,515.00|
|||**107,515.00**|
|BUDGET 2022-2023||
|---|---|
|**Category**
**Account Name**
**Budget 22-23**|**COMMENTS**|
|Income
Preschool Fees
£ 57,982.92|Based on confirmed hours in Sept 2022.
Fluctuations likely as new children start or
existing children leave/reduce hours. No PAYG
included in forecast.
|
|Income
PAYG
£ -||
|Income
Preschool Funding
£ 102,218.11||
|Income
EYPP
£ -|
No children receiving EYPP in Sept 2022|
|Income
HNF
£ 4,560.00|Based on one child receiving HNF at start of
year|
|Income
BC & ASC
£ 23,415.21|Based on BC & ASC bookings at the start of
theyear|
|Income||
|Income
Holiday Club
£ 14,916.00|Based on hours booked for Autumn Half Term|
|Income
Meals
£ 4,270.00|Based on 41 meals per week, as at September
2022,x 38 weeks,+ 150 hol club meals,|
|Income
NMRU - Milk
£ 700.00|Reimbursement of milk direct expense|
|Income
Uniform
£ 250.00|No profit on uniform, purchase cost charged
forgoods|
|Income
Room Hire
£ 250.00|Expect reduction from 2021-2022 as regular
office hire client has left|
|Income
Bank Interest
£ 35.00|Based on 2021-2022 interest|
|Income
FR - Local Lotto
£ 41.60|Based on Lotto projection of annual income|
|Income
FR - Amazon Smile
£ 100.00|Baed on 2021-2022|
|Income
FR - easyFundraising
£ 10.00|Baed on 2021-2022|
|Income
FR - Bags2School
£ 90.00|Baed on 2021-2022|
|Income
FR - Recycle4Charity
£ -|
No longer participating in scheme|
|Income
FR - Halloween
£ 50.00|Reduce direct expenses to improve
performance|
|Income
FR - Little Monkeys
£ 150.00|Reduced for 2022-2023 as less children on
register|
|Income
FR - Textile recycling
£ 200.00|Based on 2021-2022|
|Income
Donations
£ -|
No budget|
|Income
FR - Christmas Raffle
£ 200.00|Based on 2021-2022 sales only, excluding
match funding|
|Funding
CARF - Covid-19 Additional
Relief Fund
£ -|
Business rates relief from COVID|
|Funding
ESF - Educaton Skills Funding
£ -|
Apprentice program|
|Expenditure
Food
£ 1,708.00|Budget £1 per meal. Based on 41 meals per
week, as at September 2022, x 38 weeks + 150
holidayclub meals.|
|Expenditure
Milk
£ 700.00|Based on 2021-2022|
|Expenditure
Childrens Uniform
£ 200.00|No profit on uniform, purchase cost charged
forgoods|
|---|---|
|Expenditure
Employee Wages
£ 109,739.53|Weekly hours increased from 218 to 245 from
Sept-21 to Sept-22. Includes estimated
additional hours for Breakfast Club, After
School Club and Holiday Club. Provision made
for potential 8.63% increase in line with
predicted NLW rise from April 2023. PAYE 6%
gross,NI 4%gross.|
|Expenditure
PAYE
£ 7,469.76||
|Expenditure
Employee NI
£ 5,046.50||
|Expenditure
SSP
£ 500.00|Based on 2021-2022|
|Expenditure
SALT
£ 2,660.00|£70 per week, term time|
|Expenditure
Childcare Contractor
£ 250.00|Small amount budgeted to cover unforeseen
staff shortages|
|Expenditure
Pension Contributions
£ 6,250.89|Er contributions = 3% gross pay. Ee
contributions = 5% gross pay. Calculations
based on 2022-2023 FCST wages. Ee
contributions deducted from Employee
Wages total.|
|Expenditure
Dance Classes
£ 1,140.00|£30 per week, term time|
|Expenditure
Rent
£ 2,000.00|Set amount|
|Expenditure
Business Rates
£ 1,305.60|Expected annual payment, less mandatory
relief.|
|Expenditure
Insurance & EYA Membership
£ 855.00|Based on 2021-2022 with 2% increase|
|Expenditure
Ofsted
£ 220.00|Combined fee for Early Years and Childcare
Registers.|
|Expenditure
Music Licence
£ 55.00|Based on 2021-2022|
|Expenditure
Accounts Audit
£ 100.00|Based on 2021-2022|
|Expenditure
ICO
£ 35.00|Based on 2021-2022|
|Expenditure
Tapestry
£ 155.00|Based on 2021-2022|
|Expenditure
Out of School Alliance
£ 45.00|Based on 2021-2022|
|Expenditure
Water
£ 534.35|Based on 2021-2022 with 19% increase YOY|
|Expenditure
Electricity
£ 3,777.75|Back payments from billing issue cleared
2021-2022. NY budget based on 2021-2022
actuals with 43% increase YOY.|
|Expenditure
Gas
£ 2,375.31|Back payments from billing issue cleared
2021-2022. NY budget based on 2021-2022
actuals with 43% increase YOY.|
|Expenditure
Phone & WIFI
£ 456.00|Based on 2021-2022|
|Expenditure
Refuse Collection
£ 445.00|Based on 2021-2022 + brown bin|
|Expenditure
Sanitary Services
£ 406.43|Based on 2021-2022 with 9% increase YOY|
|Expenditure
Payroll Service Costs
£ 360.00|Monthly charge, £30|
|Expenditure
Mainenance and Repairs
£ 1,800.00|Includes £1200 for gardening/maintenance
and £600 for unforeseen repair costs|
|Expenditure
Boiler Service
£ 2,412.00|Annual service cost + work to decommission
solar cylinder and supply and fit 2 new boiler
pumps|
|Expenditure
Bank Fees|£ 70.00|£5 per month + fees when cheques are paid in|
|---|---|---|
|Expenditure
H&S - Burglar Alarm|£ 298.30|Based on 2021-2022 with 7% increase YOY|
|Expenditure
H&S - Fire Safety|£ 230.99|Based on 2021-2022 with 10% increase YOY|
|Expenditure
H&S - PAT Testing|£ 200.00|No charge made in 2021-2022. Estimated
budget|
|Expenditure
H&S - Asbestos Inspection|£ 280.30|2021-2022 total includes charges from
previous year. Budget based on 2021-2022
with 2% increase YOY.|
|Expenditure
H&S - PE Equipment Service|£ 180.00|Based on 2020-2021|
|Expenditure
H&S - First Aid Equipment|£ 50.00||
|Expenditure
Printing|£ 540.00|£44.99 per month|
|Expenditure
Office Stationery|£ 400.00|Based on 2021-2022|
|Expenditure
Office Equipment|£ 850.00|Based on 2020-2021 and 2021-2022|
|Expenditure
Postage|£ 10.00|Small budget for stamps, if needed|
|Expenditure
Marketing|£ 150.00|Website fee and small budget for other spend|
|Expenditure
Subscriptions|£ 200.00|Based on 2021-2022|
|Expenditure
Play Equipment|£ 2,800.00|Based on 2021-2022|
|Expenditure
Craft Consumables|£ 1,500.00|Based on 2021-2022|
|Expenditure
Hygiene Materials|£ 800.00|Based on 2021-2022|
|Expenditure
Cleaning Materials|£ 200.00|Based on 2021-2022|
|Expenditure
Other Setting Costs|£ 800.00|2021/22 included large spend on furniture
that won't be needed in the current year
(financed by donation). 2022-2023 budget
reduced to exclude these costs.|
|Expenditure
EYPP Spend|£ -|
No budget as no children eligible at start of
year|
|Expenditure
Travel|£ -|
No budget as no anticipated costs|
|Expenditure
SEND Resources|£ 200.00|Budget double of PY spend and staff to be
encouraged to use budget.|
|Expenditure
Training|£ 2,000.00|Based on 2021-2022|
|Expenditure
DBS Checks|£ 175.00|Based on 2021-2022|
|Expenditure
Staff Uniform|£ 200.00|Based on 2021-2022 budget, staff changes
expected|
|Expenditure
Gifts|£ 750.00|Based on 2021-2022|
|Expenditure
Bad Debts|£ 1,900.00|Budget for 'free of charge' sessions given for
compassionate reasons, in addition to any
unpaid fees|
|**Income**
**Expenditure**
**Income over Expenditure**|**£**
**209,438.84**||
||**£**
**167,786.71**||
||**£**
**41,652.13**||
||**Budget 22-23**||
## - DUCKLINGS PRE SCHOOL CREATON CIO
Registered Charity Number 1186340
## Income and Expenditure Statement for the year ended 31st August 2022
||Current Year 2022|Current Year 2022|Prior Year|2021|
|---|---|---|---|---|
|**Income**|£|£|£|£|
|Preschool Fees|46,979.20||25,620.30||
|PAYG|3,773.50||0.00||
|Preschool Funding|88,067.82||61,491.99||
|EYPP|472.74||0.00||
|HNF|10,224.00||0.00||
|Breakfast & After School Club|6,545.00||0.00||
|Holiday Club|21,454.93||0.00||
|Meals|6,587.50||3,608.20||
|NMRU - Milk|698.40||0.00||
|Childrens Uniform|257.00||0.00||
|Room Hire|2,523.50||244.00||
|Interest|34.30||3.69||
|Fundraising INC|1,123.71||484.68||
|Donations|10,122.56||-29.00||
|Educational Skills Funding|1,500.00||59.00||
|Donation from Creaton Preschool (1031780)|||84,175.87||
|**Total Income**||**200,364.16**||**175,658.73**|
|**Direct Expenses**|||||
|Food|2,821.32||1,274.66||
|Milk|698.40||0.00||
|Children's Uniform|199.00||0.00||
|**Total Direct Expenses**||**3,718.72**||**1,274.66**|
|**GROSS INCOME OVER EXPENDITURE**||**196,645.44**||**174,384.07**|
|**Expenses**|||||
|Employment costs|107,797.14||53,321.61||
|Utilities|11,008.10||7,506.41||
|Rent & Rates|2,000.00||0.00||
|Insurance|838.19||0.00||
|Registrations & Licensing|338.43||0.00||
|Finance|149.04||0.00||
|Health & Safety|1,041.93||0.00||
|Office|2,133.88||607.76||
|SALT, SEND & EYPP|2,782.68||1,299.00||
|Curriculum Enhancement|480.00||0.00||
|Play Equipment|2,784.96||1,479.57||
|Consumables (Craft)|1,456.21||600.33||
|Hygiene and Cleaning|964.46||0.00||
|Other Setting Costs|1,318.14||1,698.79||
|Other Staff Costs|2,398.62||355.60||
|Other Costs|5,422.43||0.00||
|**Total Expenditure**||**142,914.21**||**66,869.07**|
|**Surplus**||**53,731.23**||**107,515.00**|
|**Cash**|||||
|Opening cash balance|_01-Sep-21_|107,515.00|_31-Jan-20_|0.00|
|Add current year surplus:||53,731.23||107,515.00|
|Closing cash balance|_31-Aug-22_|161,246.23|_31-Aug-20_|107,515.00|
## Balance Sheet for the year ended 31st August 2022
|**Current Assets**
Current Account
65,749.19
Savings Account
93,613.44
Petty Cash
8.12
Deposits not cleared
3,489.89
**Total Current Assets**
**Current Liabilities**
Payments not cleared
1,614.41
**Total Current Liabilities**
**Total Net Assets**
**FINANCED BY**
**Accumulated Fund**
**Income over expenditure current year**
**TOTAL EQUITY**
Trustee Signatures
Hetty Mercer, Treasurer|43,935.86
63,579.14
0.00
0.00
**162,860.64**
**107,515.00**
0.00
**1,614.41**
**0.00**
**161,246.23**
**107,515.00**
107,515.00
0.00
53,731.23
107,515.00
**161,246.23**
**107,515.00**
Rebekah Stephenson, Chair|43,935.86
63,579.14
0.00
0.00
**162,860.64**
**107,515.00**
0.00
**1,614.41**
**0.00**
**161,246.23**
**107,515.00**
107,515.00
0.00
53,731.23
107,515.00
**161,246.23**
**107,515.00**
Rebekah Stephenson, Chair|
|---|---|---|
|||**107,515.00**|
|||0.00
107,515.00|
|||**107,515.00**|
||||
||||
||Rebekah Stephenson, Chair||
Independent examlnerfs report to the trustees of Ducklings Pre-school
I report to the trustees on my examination of the accounts of the Ducklings Pre-school (the Trust) for
the period ended 31 August 2022.
Responsibilities and basi5 of report
As the charitys trustees, you are responsible for the preparation of the accounts in accordance with
the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the
Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I
have followed all the applicable Directions given by the Charity Commission under section 14515llbl
of the Act.
Independent examinerfs statement
I have completed my examination. I confirm that no material matters have come to my attention in
connection with the examination giving me cause to believe that in any material respect..
accounting records were not kept in respect of the Trust as required by section 130 of the
Act,. or
the accounts do not accord with those records.
I have no concerns and have come across no other matters in connection with the examination to
which attention should be drawn in this report in order to enable a proper understanding of the
accounts to be reached.
Signed:
Name.. Rebecca Bott FCA
Address.. 48 Cherry Orchard Place, Northampton
Date.. 13 May 2023