## **Ducklings Preschool Creaton CIO – Annual Statement** This statement refers to and reflects the first financial report submitted for Ducklings Preschool Creaton CIO. The period 1 February 2021 to 31 August 2021 represents 7 months of the normal financial year. These figures can be viewed alongside the final accounts submitted for the unincorporated charity (1031780) to gain a full financial year view. ## Background to incorporating the Charity In April 2019, the trustees took a decision to incorporate the charity. Since then, work has been progressing toward achieving this goal. The incorporated charity – Ducklings Preschool Creaton CIO, Registered charity number 1186340 - was registered with the Charity Commission on 14 November 2019. Ofsted Registration for the CIO was approved on 29 Jan 2021. The trustees formally agreed to dissolve the unincorporated charity (1031780) and transfer assets and liabilities, in accordance with section 105 order authorised by the charity commission, to the incorporated charity with effect from 1 February 2021. ## Income Analysis The CIO started out with a donation of £84.175.87 from the unincorporated charity and went on to perform well with an income over expenditure amounting in £23,339.00. This is largely attributed to the increase in the number of children/hours attended. - The school year began with 33 children on register, attending 579 hours per week. - The school year closed with 61 children on register, attending 1049 hours per week. The increased number of children on register, saw the budget for Fees, Funding and Lunches, exceeded for the financial period. The fundraising budget for this period was modestly set owing to the unknown restrictions that would be imposed because of COVID. The small but regular contributions from schemes including Amazon Smile, easyFundraising, Local Lotto, Textile Recycling & Little Monkeys Studio commission raised a respectable amount during the period and exceeded the budget. We were fortunate to receive a small income from hiring the upstairs office out to an independent guidance counsellor. ## Expenditure Analysis Wage expenses for the school year were 9% (£7k) above budget, in response to the increased number of children in the setting. For the same reason, food expenses were also over budget. An issue with our gas and electric supplier meant that we did not receive any bills, in respect of these charges, during the period and an accrual is to be made in the new financial year when we switch to accrual accounting. The issue occurred when NCC divided in to two new entities, WNC & NNC. Our council contract with the gas and electricity supplier was cancelled, without the preschool being notified, and we subsequently received high value bills from out of contract suppliers. The situation has now been resolved and our former council contract supplier has taken the preschool back on as an independent customer. The out of contract invoices have been transferred back to our contract supplier and will be back dated and charged at the correct rates. Expenses on Play Equipment and Craft Consumables were over budget, collectively for the financial year, by approx. £820. This overconsumption of budget was financed by the fundraising income, the income from which is used solely for the children’s benefit, for the year. Office Equipment expenses were over budget as a new laptop and printer were procured during the year. Spend on Training and Speech Therapy were both lower than budgeted for the year, primarily due to COVID restrictions. The spend on Sundries, whilst not significantly higher than budget, is a large amount to group in to one generic category. As such, going forward, this category along with others will be broken down to a greater level of detail to provide better visibility of where the charities money is coming from and going to. The budget for the next school year is outlined on the following pages and the additional income and expense categories can be viewed here. ## 2021-2022 School Year The new school year will begin with 41 children on register, attending 596 hours per week. The preschool has introduced a Breakfast Club and After School Club. The introduction of these clubs increases our service offering by an additional 20 hours of childcare, per week, to potentially be utilised by families during term time. Uptake at the start of the school year is modest but it is hoped and expected that this will increase throughout the year. - Breakfast Club starting hours, 10 per week - After School Club starting hours, 12.5 per week If these hours, as a minimum, are maintained for the school year the expected income will be £3,000 Holiday Club has also been introduced for children aged 2 – 11 years old. The Holiday Club will run during school holidays, excluding Christmas. The introduction of holiday club increases our service offering by an additional 550 hours per year, to potentially be utilised by families during school holidays. The forecast income is based on confirmed bookings for the Autumn Half Term break, in the amount of 105 hours over the course of a week. If these hours, as a minimum, are maintained for each holiday week throughout the year the expected annual income will be £4,600. With COVID restrictions relaxing it will be essential to push the fundraising efforts of the preschool, in the next school year, to increase the funds we have available to spend on the resources for the children. Looking at expenses for the coming year, the largest year on year increase is the budget for salaries. This is attributed to an additional 32 hours per week being worked during term, compared to the same period last year, and estimated additional working hours to support the clubs. The Cost of Delivery for 2021-2022 (average cost per hour of childcare for all children) is £4.79. At this point in the year, it is expected that the preschool will break even, or make a small profit, in the 2021-2022 financial year. It is reasonable to expect that, as in previous years, the number of children registered, and hours attended, will increase throughout the year and in doing so the income over expenditure will also increase. Drafted by: Danielle Widdowson-Fuller, Office Manager Reviewed and signed off by: Fiona Perrin, Treasurer ## - DUCKLINGS PRE SCHOOL Registered Charity Number 1186340 ## Income and Expenditure Statement ## for the year ended 31st August 2021 _Activity up to 31-Jan-21 reported under unincorporated charity 1031780_ |**Income**
Fees & PAYG
EY Grant Fees
Lunches
School Outings
Fundraising INC
Donations
Interest
Room Hire
Other Income
Donation from Creaton Preschool (1031780)
**Total Income**
**Expenses**
Wages/ PAYE
Utilities/ Contracts
Rent
Consumables (Food)
Consumables (Craft)
Speech Therapy/ SEND Resources
School Outings
Play Equipment
Office Equipment/ Supplies
Training & Recruitment
Legal
Trustee's Expenses
Sundries (inc. DBS, First Aid)
Fundraising EXP
**Total Expenditure**
**Surplus**
**Cash**
Cash balance at 31st January 2020
Add current year surplus:
Cash balance at 31st August 2020|Year Ended 31-Aug-21
Year Ended 31-Aug-20
£
£
£
£
25,620.30
0.00
61,491.99
0.00
3,608.20
0.00
0.00
0.00
484.68
0.00
-29.00
0.00
3.69
0.00
244.00
0.00
59.00
0.00
84,175.87
0.00
**175,658.73**
**0.00**
53,321.61
0.00
7,506.41
0.00
0.00
0.00
1,274.66
0.00
600.33
0.00
1,299.00
0.00
0.00
0.00
1,479.57
0.00
607.76
0.00
355.60
0.00
0.00
0.00
0.00
0.00
1,698.79
0.00
0.00
0.00
**68,143.73**
**0.00**
**107,515.00**
**0.00**
0.00
0.00
107,515.00
0.00
107,515.00
(@31-Aug-20)
0.00|Year Ended 31-Aug-21
Year Ended 31-Aug-20
£
£
£
£
25,620.30
0.00
61,491.99
0.00
3,608.20
0.00
0.00
0.00
484.68
0.00
-29.00
0.00
3.69
0.00
244.00
0.00
59.00
0.00
84,175.87
0.00
**175,658.73**
**0.00**
53,321.61
0.00
7,506.41
0.00
0.00
0.00
1,274.66
0.00
600.33
0.00
1,299.00
0.00
0.00
0.00
1,479.57
0.00
607.76
0.00
355.60
0.00
0.00
0.00
0.00
0.00
1,698.79
0.00
0.00
0.00
**68,143.73**
**0.00**
**107,515.00**
**0.00**
0.00
0.00
107,515.00
0.00
107,515.00
(@31-Aug-20)
0.00| |---|---|---| ||£
25,620.30
61,491.99
3,608.20
0.00
484.68
-29.00
3.69
244.00
59.00
84,175.87
53,321.61
7,506.41
0.00
1,274.66
600.33
1,299.00
0.00
1,479.57
607.76
355.60
0.00
0.00
1,698.79
0.00|| |||**0.00**| |||0.00
0.00| |||0.00| ## Reconciliation to Bank Account **----- Start of picture text -----**
Bank balance at 31st August 2021 Community 43,935.86 0.00
Savings 63,579.14 0.00
107,515.00 0.00
Difference 0.00 0.00
Ducklings Pre-School - Running Costs Contingency - 3 Months
£
Forecast Runnings Costs 2020-2021 131,759.00
£
/ 12 10,979.92
£
3 months estimated running costs (x3) 32,939.75
Ducklings Pre-School - TOTAL Contingency Fund
£
Redundancy 11,476.82
£
3 months estimated running costs (x3) 32,939.75
£
TOTAL CONTINGENCY 44,416.57
**----- End of picture text -----**
- BUDGET 2021 2022 |**Category**
**Account Name**
**Budget 21-22**|**COMMENTS**| |---|---| |Income
Preschool Fees
£ 35,760.00|Based on confirmed hours in Sept 2021.
Fluctuations likely as new children start or existing
children leave/reduce hours. No PAYG included in
forecast.| |Income
Preschool Funding
£ 75,810.00|| |Income
EYPP
£ 302.00|Based on one child receivingEYPP at start ofyear| |Income
HNF
£ 7,296.00|Based on one child receivingHNF at start ofyear| |Income
Breakfast Club
£ 1,395.00|Based on BC & ASC bookings at the start of the
year| |Income
After School Club
£ 1,512.00|| |Income
HolidayClub
£ 4,620.00|Based on hours booked for Autumn Half Term| |Income
Meals
£ 4,370.00|Based on 46 meals per week, as at September
2021,x 38 weeks| |Income
Uniform
£ 250.00|No profit on uniform, purchase cost charged for
goods| |Income
Room Hire
£ 342.00|Based on 2020-2021 income| |Income
Bank Interest
£ 6.00|Based on 2020-2021 interest| |Income
FR - Local Lotto
£ 38.00|Based on 2020-2021. Raise awareness to increase
income.| |Income
FR - Amazon Smile
£ 70.00|Based on 2020-2021. Raise awareness to increase
income.| |Income
FR - easyFundraising
£ 75.00|Based on 2020-2021. Raise awareness to increase
income.| |---|---| |Income
FR - Bags2School
£ 135.00|Based on 2020-2021. Raise awareness to increase
income.| |Income
FR - Recycle4Charity
£ 85.00|Based on 2020-2021. Raise awareness to increase
income.| |Income
FR - Halloween
£ 100.00|Reduced for 2021-2022 as direct expenses were
not deducted| |Income
FR - Little Monkeys
£ 130.00|Reduced for 2021-2022 as less children on register| |Income
FR - Textile recycling
£ 150.00|Based on 2020-2021| |Expenditure
Food
£ 1,748.00|Budget £1 per meal. Based on 46 meals per week,
as at September 2021,x 38 weeks.| |Expenditure
Childrens Uniform
£ 250.00|No profit on uniform, purchase cost charged for
goods| |Expenditure
Employee Wages
£ 100,804.00|Weekly hours increased from 186 to 218 from
Sept-20 to Sept-21. Includes estimated additional
hours for Breakfast Club, After School Club and
Holiday Club. Provision made for potential 5.72%
increase in line with predicted NLW rise from April
2022.| |Expenditure
PAYE
£ 4,193.00|| |Expenditure
Employee NI
£ 2,115.00|| |Expenditure
SSP
£ 288.00|Based on known upcoming absence for staff
medicalprocedures| |Expenditure
SALT
£ 2,660.00|Based on 1 hour per week, at £140.00, over 38
weeks| |Expenditure
Childcare Contractor
£ 250.00|Small amount budgeted to cover unforeseen staff
shortages| |Expenditure
Rent
£ 2,000.00|Set amount| |Expenditure
Business Rates
£ 1,306.00|Council decision made, not in favour, on
discretionary rate relief for charity. Back payments
made 2020-2021. Annual payment going forward
set as budget for coming year| |Expenditure
Insurance & EYA Membership
£ 825.00|Based on 2020-2021| |Expenditure
Ofsted
£ 220.00|Increased fee as the setting will be open for more
than 45 weeks per year to accommodate holiday
club| |Expenditure
Music Licence
£ 55.00|Based on 2020-2021| |Expenditure
Accounts Audit
£ 100.00|Only1 audit will be needed in 2021-2022| |Expenditure
ICO
£ 35.00|Based on 2020-2021| |Expenditure
Tapestry
£ 155.00|Based on 2020-2021| |Expenditure
Out of School Alliance
£ 45.00|New annual membership fee from 2021-2022 to
support new out of school offering| |Expenditure
Water
£ 380.00|Based on 2020-2021| |Expenditure
Electricity
£ 1,975.00|No Electricty was invoiced in 2020-2021 due to
supplier cancelling contract in error. Accrual made
for previous year and budget for 2021-2022 has
been matched.| |Expenditure
Gas
£ 800.00|Based on 2020-2021| |Expenditure
Phone & WIFI
£ 430.00|Based on new BT contract| |Expenditure
Refuse Collection
£ 360.00|Based on 2020-2021| |Expenditure
SanitaryServices
£ 350.00|Based on 2020-2021| |Expenditure
Payroll Service Costs
£ 360.00|New monthlycharge,£30| |Expenditure
Mainenance and Repairs
£ 1,000.00|Includes £600 for gardening/ handy man
maintenance and £400 for unforeseen repair costs| |Expenditure
Boiler Service
£ 300.00|Based on 2020-2021| |Expenditure
H&S - Burglar Alarm
£ 275.00|Based on 2020-2021| |Expenditure
H&S - Fire Safety
£ 400.00|Reduced as additional works were carried out in
2020-2021| |Expenditure
H&S - PAT Testing
£ 200.00|No charge made in 2020-2021. Estimated budget| |Expenditure
H&S - Asbestos Inspection
£ 270.00|Based on 2020-2021| |Expenditure
H&S - PE Equipment Service
£ 180.00|Based on 2020-2021| |Expenditure
H&S - First Aid Equipment
£ 80.00|Based on 2020-2021| |Expenditure
Printing
£ 540.00|Based on monthly fee of £44.99 - plan upgraded to
asprintingdemand increased| |Expenditure
Office Stationery
£ 280.00|Based on 2020-2021| |Expenditure
Office Equipment|£ 200.00|New printer and laptop purchased previous year.
Budget reduced for 2021-2022.| |---|---|---| |Expenditure
Postage|£ 5.00|Increased as previous year personal stamps were
used and not claimed| |Expenditure
Marketing|£ 100.00|Account opened with small budget in anticipation
ofpotential spend| |Expenditure
Subscriptions|£ 100.00|Account opened with small budget in anticipation
ofpotential spend| |Expenditure
Play Equipment|£ 2,500.00|Previous year included spend on new playground
marksing which have been excluded from current
year budget| |Expenditure
Craft Consumables|£ 650.00|Based on 2020-2021| |Expenditure
Hygiene Materials|£ 350.00|Based on 2020-2021| |Expenditure
CleaningMaterials|£ 300.00|Based on 2020-2021| |Expenditure
Other SettingCosts|£ 700.00|Based on 2020-2021| |Expenditure
Training|£ 500.00|Based on 2020-2021| |Expenditure
DBS Checks|£ 175.00|Based on 2020-2021| |Expenditure
Staff Uniform|£ 200.00|Reduced as do not expect to need fleeces in the
coming year| |Expenditure
Gifts|£ 750.00|Based on 2020-2021 gifts for children &
committee + known spend for Staff xmasparty| |**Income**
**Expenditure**
**Income over Expenditure**|**£**
**132,446.00**|| ||**£**
**131,759.00**|| ||**£**
**687.00**|| DUCFIINGS Pkl-SCHOOL Rewstered Charity Numter 1186340 Income and Ex enditure Statement for the ear ended 315t Au U5t 2021 Acbvtyup to31-Joft-31 rewteduftderunintotporutedchartty10317 r Ended 3 -AtJ Int•me Fees & PAYG EY Grant Fees Lunches School Outings FUndraI￿ne IPIC Donations Interest Hire Other Income Donation from Creatcffj PrescW110317801 Totsl Income 25.620_30 61.491.99 3.608.20 484.68 -29.(K) 3.69 244.(M) s9.￿? 84.175.87 175,65&73 Wage51 PAYE UUlitSeslCwtracts Rent Consumab￿$ (Foodl Consumables (Craftl Speech Th2rapyl 5E14D Resour¢e5 School Outin85 Ptsy Equlpment Office EquipmenvSUp￿￿5 Training & Recruitment Legal Tru5tee'5 Expense5 Sundrie5 linc. D&5, FIrSt￿dI Fundraisln8 EXP Totsl ExPeTrth￿e 53.321.61 7.506.41 1274.66 6rx).33 99.LN) 1,479.57 607.76 355.60 1.698.79 o. S8.￿3.73 offjo Surplus 107.515.(XI Cash Cash balantr at3JstJanuary2020 Add current year surplu5'. 107,515.CO Cash baLince at 31stAw4t 2020 107.515.(Kl 1@31-Au8-201 0.00 Reconciliation to Bank Account Bank b31anceat 31st Awst 2021 Commuo¢ty 43.935.86 63.579.14 197,>15.00 0.00 Drfference Trustee Si natures riona Perrin, Treasurer. Rebekah step1￿￿50￿. Chair Independent examlnerfs report to the trustees of Ducklings Pre-school I report to the trustees on my examination of the accounts of the Ducklings Pre-school (the Trust) for the period ended 31 August 2021. Responsibilities and basi5 of report As the charitys trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 20111'the Act'l. I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515llbl of the Act. Independent examinerfs statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect.. accounting records were not kept in respect of the Trust as required by section 130 of the Act,. or the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Signed: Name.. Rebecca Bott FCA Address.. 48 Cherry Orchard Place, Northampton Date.. 21 April 2022