## **Trustees’ Annual Report for the period** **From 01/04/2024 Period start date To 31/03/2025 Period end date** **Charity name: Cylch Meithrin Llanbrynmair** ## **Charity registration number: 1186313** **Address: Canolfan Cymunedol Llanbrynmair, Llanbrynmair, Powys. SY19 7DX** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|To provide early years education to 2 - 4
year olds through the medium of Welsh.| |Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|The Cylch is registered for 14 children pre -
school age until they go to school.
The children are offered a variety of learning
experiences in accordance with the Welsh
Curriculum and supported by Powys County
Council.| |Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Correct| ## **Additional information (optional)** You may choose to include further statements where relevant about: SORP reference Policy on grant making Para 1.38 Policy on social investment Para 1.38 including program related investment Contribution made by Para 1.38 volunteers Other ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|It has again been a challenging year
however since September 2024 we have
more stability staffing wise with a new staff
member who is working towards her level 3
qualification through Mudiad Meithrin’s Cam
wrth Gam course.
We remain unable to offer 4 sessions a
week due to staffing. The link Foundation
Learning Advisory Teacher from Powys is
pleased with the progress the Cylch has
made since September 2024 when we had
more security with staffing and continues to
work with us to progress further and provide
a variety of learning experiences to the
children who attend.
In September 2024, Samantha Shelley
joined the committee, DBS has been
completed by the Responsible Individual to
ensure we meet standards of all
organisations. Committee meetings are held
every half term and attended by staff and
committee members.| ## **Additional information (optional)** You may choose to include further statements where relevant about: Achievements against objectives set ||Para 1.41|| |---|---|---| |Performance of fundraising
activities against objectives
set|Para 1.41|| |Investment performance
against objectives|Para 1.41|| |Other||| ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
financial position at the end
of the period|Para 1.21|The accounts for the Cylch continue to be
prepared on a cash basis (receipts and
payments) and therefore do not reflect any
prepayments or accruals.
During the year Cylch has unfortunately
reported a loss this last financial year of -
£3,232.82, this is mainly due to staffing
shortages in the first six month period
affecting our opening hours and the
additional funding we would have normally
received from the 2+ children attending.
There was also a late funding payment from
Powys which contributed towards the loss.
All bills are paid in a timely fashion, and
everything is up to date.
With more stability with staffing and an
additional committee member there are now
more opportunities for fundraising, and this
did start in January 2024 where an event
raised £267 for the Cylch. We will continue
to build on this in the next financial year.
Full membership fee to Mudiad Meithrin has
been paid.| |Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We hold sufficient reserves in case we need
to pay staff redundancies.| |Amount of reserves held|Para 1.22|£6,000.00| |Reasons for holding zero
reserves|Para 1.22|| |Details of fund materially in
deficit|Para 1.24|| |Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|The low number of young children in the
catchment area remains a concern and
challenge. Powys County Council have
agreed we are able to continue to offer| opportunities for 2+ children to attend to increase numbers and make us more financially viable. The committee is still small, has a vacant role (secretary) meaning there is additional work for those involved. |**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:|**Additional information (optional)**
You may choose to include further statements where relevant about:| |---|---|---| |The charity’s principal
sources of funds (including
any fundraising)|Para 1.47|●Early Years Education Funding from
Powys County Council
●Fees of the 2+ children
●Llanbrynmair Wind Farm Trust
●Fundraising| |Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|| |A description of the principal
risks facing the charity|Para 1.46|| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing document
(trust deed, royal charter)|Para 1.25|Constitution| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|CIO| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Nominated at the Annual General Meeting,
typically held each July.| ## **Additional information (optional)** You may choose to include further statements where relevant about: |
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|| |---|---|---| |The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51|| |Relationship with any related
parties|Para 1.51|| |Other||| ## **Reference and Administrative details** |Charity name|**Cylch Meithrin Llanbrynmair**| |---|---| |Other name the charity uses|| |Registered charity number|**1186313**| |Charity’s principal address|**Canolfan Cymunedol Llanbrynmair,**
**Llanbrynmair,**
**Powys.**
**SY19 7DX**| ||| ## **Names of the charity trustees who manage the charity** |1
2
3
4
5
6
7
8|**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year**
**Name of person (or**
**body) entitled to**
**appoint trustee (ifany)**| |---|---|---|---| ||HollyPugh|Treasurer|From July2023
Committee| ||Anwen Davies|Responsible
individual and
Chair|From August 2023
Committee| ||Samantha
Shelley|Vice - Chair|From September 2024
Committee| ||||| ||||| ||||| ||||| ||||| 9 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 7 1 8 1 9 2 0 – Corporate trustees names of the directors at the date the report was approved ## **Director name** Name of trustees holding title to property belonging to the charity **Trustee name Dates acted if not for whole year** ## **Funds held as custodian trustees on behalf of others** Description of the assets held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |**Additional information (optional)**
**Type of**
**adviser**
**Name**
**Address**|**Additional information (optional)**
**Type of**
**adviser**
**Name**
**Address**|**Additional information (optional)**
**Type of**
**adviser**
**Name**
**Address**| |---|---|---| |Mudiad
Meithrin|Nia Chapman|Boulevard de Saint-Brieuc, Aberystwyth, Ceredigion.
SY23 1PD| |Foundation
Learning
Advisory
Teacher|Jennifer Deakin|Powys County Council, Llandrindod Wells, Powys.| |||| |||| ## **Name of chief executive or names of senior staff members (Optional information)** ## **Exemptions from disclosure** Reason for non-disclosure of key personnel details ## **Other optional information** ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** |**Signature(s)**||| |---|---|---| |||| |**Full name(s)**|Anwen Davies|| |||| |**Position (eg Secretary,**
**Chair, etc)**|Responsible
Individual / Chair|| |||| |**Date**|20/01/2026|| CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Report to th8 trustees CJ Lck ITtr4¢iNJ LL-4fv)ei4hJ ¢ Charity no {if any) On accounts for thé year ended Set out on pages I report to the trustees on my examination of the accounts of the above charity I'the Trusf) for the year ended Respon$ibilitles and basis of report As the charity'5 trustees. you are responsible for the preparalion of the 8ccounts in accordance wilh the requirements of the Charities Acl 2011 (￿he A¢f). I report In respect of my examination of the Trusfs accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 14515}Ibl of the Act. Independent examiner's statement th I have completed my examination. I confirm that no material matters have come lo my attention in connection with the examination (other than that disclosed below.) which gives me cause to believe that in, any material spect.. the accounting records were not kept in a¢￿)rdance with section 130 of the Charrties Act. or the accounts did not accord with the accounting records. or the accounts did not compty with the applicable requirements conceming the fomi and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination lo which attention should be drawn in this report in order lo enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rfthey do not apply. Slgnad: Date: u4oq12S Narne: M trLe bJ Prfvj JofyJes Relevant professional quallflcation(s) or body TrT Leve￿ E IER Oet 2018 (if any): Addross: J6K4KJ Section B Disclosure Only complete il Ihe examiner needs to highlight material matters of con￿rn (see CC32, Independent examination of charity accounts.. directions and guidan￿ for examinefsl. Give here brief dètails of any Items that the oxaminer wishes to disclose. .Iq 4.: IER Oct 2018 Cylch Llanbrynmair Income and Expenditure Statement 0110412024- 3110312025 Income Year 3JJ0312024 Comments Invoicing Fees for 2+ years £1.372.50 Fundraising £473.38 Powys Contract l Grant £7.340.71 Donations £285.00 & £81.50 kids uniforms Other Grants £650.00 Total Chk zero £10,203.09 Expenditure Equipment l Materiatsl General expenses £794.04 Includes Laptop, Shelving. Public bus, Fundraising £325.00 Insurance £150.00 Professional Fees £584.41 Includes Accountens. HMRC. ICO Other £123.00 Includes DBSIUcheck It Support Rent £604.00 Salary £10.533.96 aignage £0 Blevryn GlaslLocal paper Training £172.00 Unrform £149.00 Totsl Chk zero £13,435.41 ProfiU(loss) 43.232.82 Opening Bank Balance £24,295.04 Closing Bank Balance £21,062.22 Chk zero 3.232.82